Town of Sebago
Board of Selectmen's Meeting
Tuesday, September 16, 2003
Town Office Building
I Call to Order
The meeting was called to order at 7:00 p.m. by Chairman of the Board, Ruth Douglas.
II Roll Call
Present were: Selectmen, Ruth Douglas, George Tinkham, David Hague, Ted Davis, and Robert Irish Jr.; and Recorder, Michele Bukoveckas. Guests present were: Fran Nelson; Maurice Davies; Steve and Stacy Byam; Jim Nason; Ernest Burnell; Doug Newton; Seth Newton; Betty Tinkham; June Allen; Lisa Hutchins; Don Allen; Mike Corrigan of The Bridgton News; Rescue Chief, Helen Twombly; Neal Allen; Public Works Director, Ted Shane; Joan Morford; Allen Crabtree; Fire Chief, Kenneth Littlefield; Alan Munroe; Bob Burns; Jeff Cutting; Recreation Director, Belisa Harriman; and Paul Anderson.
III Adjustments to the Agenda (by Selectmen only)
Ted Davis stated that Seth Newton wanted to present his Eagle Scout Project the to Board. Seth stated that he would like to develop a trail from the parking lot to the tower. His project would entail marking the boundaries, and then getting volunteers to clear the trail. He hopes to have the project completed by June 04. Seth also stated that he had already meet with the Conservation Committee and had gotten their approval and that he was now seeking approval from the Board. Ted made a motion to approve Seth's Eagle Scout Project. It was seconded by George. Motion carried.
IV Comments from the Public on Issues Not on the Agenda
David mentioned that Noel Watson had a question regarding the "Welcome to Sebago" signs. Noel wanted to know if the Board wanted the sign in all gold as originally planned or if the wanted just Sebago in gold. The Board decided to stay with the original design of all gold.
Clerk/Treasurer, Michele Bukoveckas asked the Board to add the Reconciliation Report to the Consent Calendar for approval.
V Consideration of Consent Calendar
Approve Minutes of the September 2, 2003 Board of Selectmen's Meeting
George made a motion to approve the September 2, 2003 Board of Selectmen's Meeting Minutes, and the Reconciliation Report. It was seconded by Bob. Motion carried.
VI Reports from Town Officials & Committees
Helen stated that the final bill for the Rescue Building has been received, and that they will be having an open house soon.
Ken stated that the Fire truck will be moved soon. He also stated that 9 out of 16 rafters are broken at the Old Fire Station. Maurice Davies stated that a heavy snow load this winter would bring the roof down. George stated that there is $2,500 in that account. Maurice felt a temporary fix could be done. Ted Shane suggested that since the Board is considering having a Special Town Meeting, this item could be discussed as well, and fix the roof correctly. He also stated that he has received an estimate of $6,600 to repair the roof.
VII Old Business
A. Application for B.Y.O.B. Function from Gail S. Clarke
George made a motion to approve the B.Y.O.B function for Gail Clarke. It was seconded by Bob. Motion carried.
Award Contract for Sand Screening
George made a motion to award the contract for sand screening to George Anderson and Sons. It was seconded by Bob. Motion carried.
Establish the FY03-04 Mill Rate
Bob made a motion to open the item for discussion. It was seconded by Ruth. Bob stated that the Town Manager's recommendation would create a $113,452 overlay. He felt that at the Annual Town Meeting the Town voted use surplus funds ($106,000) to reduce the tax rate, and by using the $23.50 to re-build the surplus was defeating the purpose. Using a mil rate of $23.00 would create a $44,768 overlay, which would be adequate. David made a motion to set the mil rate at $23.00. It was seconded by Bob. Motion carried.
VIII New Business
Consider Scheduling a Special Town Meeting to Present the Acceptance of Brookside Road as a Public Easement Road to Voters
George made a motion to schedule a Special Town Meeting on Oct. 7, 2003, prior to the Board of Selectmen's Meeting to approve Brookside Road as a Public Easement. It was seconded by Bob. David made an amendment to the motion to include appropriating funds not to exceed $5,000 from surplus to repair the roof at the Old Fire Station. It was seconded by Ted. The amendment carried. The main motion to schedule a Special Town Meeting for the acceptance of Brookside Road as a Public Easement Road, and to see if the Town wants to appropriate funds not to exceed $5,000 for the repair of the Old Fire Station carried.
Accept a $1,400 Grant from the Portland Water District as Partial Payment for the Front Runner Rake (DPW Shane)
Ted Shane explained that he paid for the Front Runner Rake out of his budget and that the Portland Water District was reimbursing the Town through a grant. George made a motion to accept the $1,400 from the Portland Water District as a partial payment for the Front Runner Rake. It was seconded by Bob. Motion carried.
Establish a Dedicated General Ledger Account for Fire Hydrant Revenues & Expenditures (Chief Littlefield)
George made a motion to table this item until the new Town Manger takes over. It was seconded by Ted. Ken explained that these funds are paid for by developers when sub-divisions are formed. The Fire Department then uses these funds to repair the dry hydrants. Currently, the account was set up as a revenue account, and the funds go to the General Fund. He stated that because of this, the department does not have access to the funds to repair the hydrants, as he is not budgeted for this type of expense. George stated that the auditors felt it should had been set up as an escrow account. There being no further discussion, the motion to table carried, with David opposing.
Consider Donating $20 to Haley and Babb Cemeteries for Maintenance (Clerk Bukoveckas)
June Allen stated that until recently, the Town donated $20.00 to Babb Cemetery, $50.00 to Haley Cemetery and $50.00 to Lakeside Cemetery for the maintenance of the Veteran's graves, and she would like to see this reinstated. She felt the Town had a obligation to care for the Veteran's graves. George made a motion to add this issue to the Special Town Meeting Warrant giving $20.00 to Babb, $50.00 to Haley and $50.00 to Lakeside for the maintenance of the Veteran's graves. It was seconded by David. Motion carried.
Consider Changing the Spelling of "Dyke" Mountain Road to the Original Spelling of "Dike" (Old town minutes refer to "Dike" until 1917 when it was changed to "Dyke.")
Bob made a motion to open this item for discussion. It was seconded by Ruth. Bob stated that with the current spelling of Dyke a lot of signs get stolen, and that changing the spelling to Dike might stop that from occurring. The Board asked if there was anyone present from Dyke Mtn. Rd. present that would like to speak, there being no one present, George made a motion to table this issue. It was seconded by Ruth. Motion carried.
Appoint an Interim Town Manager
Neal Allen stated that the Town Manager Search Committee had met and had a recommendation for an interim Town Manager who was interested in serving, while the Town searched for a new Town Manager. This Candidate would not be interested in full-time. Neal informed the Board of the candidate qualifications. He also stated that this individual was interested in meeting with the Board, if they so chose for an interview, and to discuss the working conditions. David made a motion to contact the individual for an interview. It was seconded by Ted. Ruth asked Neal to contact the individual to see if he would be available on Tuesday, September 23, 2003 at 6:00 p.m. Motion carried. There was further discussion regarding alternates on the Town Manager Search Committee, as Allen Crabtree had filled in for Ken
Littlefield. Ted and George felt that other committees do not have alternates, why should this one have alternates. It was stated that when the committee was appointed, Mike Foye volunteered to fill in for Helen Twombly in her absence, and Allen Crabtree volunteered to fill in for Ken Littlefield in his absence, as stated at the last Selectmen's Meeting. David made a motion to appoint alternates Allen Crabtree in Kenneth Littlefield's, and Mike Foye in Helen Twombly's absence. It was seconded by Bob. Motion carried with David, Ruth and Bob in favor, and George and Ted opposing.
Select Voting Delegates for the MMA Convention
Bob made a motion to table this issue. It was seconded by Ruth. Motion carried.
IX Other Business
Ted Davis wanted to know who was doing work on Douglas Mountain with a tractor. He thought this work was to be done by the Boy Scouts. David stated that it was the Branchduckers doing trail maintenance.
Ted Shane informed the Board that he had spoken with the Gateway Grant Program, and they stated that the Town is not required to plant flowers. They informed Ted, that the grant would not reimburse the Town for items that die. David made a motion to continue with the project without flowers. It was seconded by Bob. Motion carried with Ted opposing.
Ted also informed the Board that the 1993 one ton is no longer needed. He stated that he would like to sell it, and then purchase a pick-up truck from State Surplus. The Board informed Ted to see what is the best offer he can get using book value, and return with the information at the Oct. 7, 2003 Board of Selectmen's Meeting.
Belisa informed the Board that David Walsh from Hillyard stated that the since the Town does not use the tarp, that the floor should be re-finished every year. She stated that it isn't in her budget this year, but she intends on putting it in her budget annually. George made a motion to table this issue until the next budget. It was seconded by Bob. Motion carried.
George made a motion to adjourn at 8:26 p.m. It was seconded by Bob. Motion carried.
Note: These minutes are not verbatim. A recording of the proceedings are in the Clerk's Office.
Michele A. Bukoveckas