Town of Sebago
Board of Selectmen's Meeting
Tuesday, September 2, 2003
Town Office Building
I Call to Order
The meeting was called to order at 7:00 p.m. by Chairman of the Board, Ruth Douglas.
II Roll Call
Present were Selectmen, Ruth Douglas, George Tinkham, David Hague, Ted Davis, and Robert Irish, Jr.; and Recorder, Gail Irish. Town Manager, Rosemary Kulow was absent.
Guests present were: Betty Tinkham, Marcia Christensen, Fern and Diana Letellier, Maurice Davies, Donald Allen, George Sampson, Phil Farrin, William Nason, Allen Crabtree, Alan Munroe, Neal Allen, Mike Foye, Rescue Chief, Helen Twombly; Public Works Director, Ted Shane; Recreation Director, Belisa Harriman; and The Bridgton News reporter, Mike Corrigan.
III Adjustments to the Agenda
There were none.
IV Comments from the Public on Issues Not on the Agenda
Selectman, Davis presented the Board with the August 21, 2003 minutes of the Conservation Committee. See attached. He also would like the proposed Eagle Scout project to be put on the agenda of the September 16th, 2003 Board of Selectmen's meeting.
Fern Letellier presented a letter to the Chairman of the Board that made reference to an article submitted by Selectman, Irish that was published in last weeks Bridgton News. He stated that "as a citizen and taxpayer of the Town of Sebago, he takes offense" to the article. He feels that Mr. Irish's publication is not the common perception throughout the town. See attached letter.
V Consideration of Consent Calendar
Approve Minutes of the Aug. 5, 2003, Aug. 19, 2003 and Aug. 26, 2003 Board of Selectmen's Meetings
Approve Treasurer's Reconciliation Report
George made a motion to approve the consent calendar. It was seconded by David. Motion carried.
VI Reports from Town Officials & Committees
Public Works Director, Ted Shane, reported the following:
•Work on Allen Road will continue for one month.
•Paving will begin on Anderson and Orchard Roads, and Valley Lane.
•Blasting rock/ledge on Orchard Road
•Will replace the ongoing problem of missing street signs.
VII Old Business
A. Re-consideration of the Heating Fuel Bids.
George made a motion to accept the heating fuel bid from Webber Energy. It was seconded by Bob. There was discussion regarding whether to go with a company that provides all of the town's various methods of heating at different buildings, or with the cheapest price. After much discussion, and the recommendation of the Public Works Director, to remain with C. N. Brown, George withdrew his motion, and Bob withdrew his second. George then made a new motion to award the heating fuel bid to C. N. Brown Co. for #2 fuel at the fixed price of $0.987 per gallon and K1 at the fixed price of $1.167 per gallon, and to remain with McBurnie Oil Co. for LP gas at the fixed price of $1.15 per gallon based on the recommendation of the Public Works Director. It was seconded by Ted. Motion carried.
VIII New Business
A. Consideration of the Mil Rate
George made a motion that the Chairman of the Board consult with the Town Manager to complete the tax calculation form to establish the mil rate for the September 16th, 2003 Selectmen's meeting. It was seconded by Bob. Motion carried.
B. Consideration of which format to use for tax billing purposes
George made a motion to use the plain paper format for tax billing as recommended by the Town Manager. It was seconded by Bob. Motion carried.
C. Consideration of rules permitting use of Town property
Bob made a motion to consider the rules permitting use of town property. It was seconded by Ruth. Discussion followed with Bob stating that the Sebago Lions had parked a trailer, used by the organization for storage of yard sale items, in the town pit. Bob expressed his concern solely due to the lack of approval of the placement of the trailer by the entire Board of Selectmen. He felt that the two Board members belonging to the Lions Club, acted on their own without consulting the whole board, and that was unacceptable. Mr. Shane stated that use of town property is addressed in the Municipal Employees Personnel Rules & Regulations.
David made a motion to table for further investigation. It was seconded by George. Motion carried.
D. Appoint members to the Town Manager Search Committee
George made a motion to appoint members to the Town Manager Search Committee by advertising in (1) Shopping Guide, (2) The Bridgton News, and (3) on the web. It was seconded by Ted. After discussion, Ted amended the motion to include posting the advertisement in the local stores as well. The amendment failed . Discussion ensued as to who should serve on the Search Committee. The general consensus for the committee are as follows: Public Works Director, Ted Shane; Fire Chief, Ken Littlefield; Rescue Chief, Helen Twombly; Town Clerk, Michele Bukoveckas; Selectmen, Ruth Douglas; Budget Committee Member, Alan Munroe;
E. Appoint members to the Town Manager Interviewing Committee
F. Consider personal property and Real Estate tax abatements
George made a motion to abate the attached list of personal property and real estate taxes. It was seconded by Bob. Motion carried.
Consideration of an application for a BYOB Function for Gail Clarke
Ted made a motion to approve the application for a BYOB function for Gail Clarke. It was seconded by Ruth. Discussion followed with reservation for approval due to the lack of information on the application regarding the law enforcement professional. Mrs. Clarke contacted the Cumberland County Sheriffs' Department to engage an officer for the function, but will not have a definite name until the schedule is out after September 8, 2003. With that information, Ted withdrew his motion and Ruth withdrew her second. George made a motion to table until all information is available. It was seconded by Ruth. Motion carried.
Appoint Project Manager for Community Gateways Program Grant
Ted made a motion to table. There was no second. David made a motion to discuss. It was seconded by Ruth.
Use of Town Office meeting room for CPR/Sexual Harassment/Blood Born Pathogens Training
George made a motion for the CPR/Sexual Harassment/Blood Born Pathogens training to be held at the old Town Hall. It was seconded by Bob. Motion carried.
George made a motion to adjourn at 8:37 p.m. It was seconded by Ruth. Motion carried.
These minutes are not verbatim. A recording of the proceedings is available in the Clerk's office.
Deputy Town Clerk