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Board of Selectmen Minutes 07/29/2003
Town of Sebago
Board of Selectmen
Budget Committee
7:00 p.m.
Tuesday, July 29, 2003

I. Call to Order
The meeting was called to order at 7:08 p.m. by Chairman of the Board of Selectmen, Ruth Douglas.

II. Roll Call
Present were Select persons, Ruth Douglas, George Tinkham, David Hague, Robert Irish, Jr., and Ted Davis; Town Manager, Rosemary Kulow; and Budget Committee members, Alan Munroe, Allen Crabtree, David McCarthy, Jan Wilk, and Eric Newcomb. Anne MacMahon was absent.

III. Discuss Budget & Warrant Process
Mr. Tinkham began the discussion by saying that he would like to see the Annual Town Meeting warrant become more streamlined by combining similar articles. Doing so would eliminate repetition, therefore shorten the length of Town Meeting, and may improve attendance. His first example being Article #4, listing the salaries, wages, and stipends of all town employees. That article is voted on, and then further on in the warrant, each department is listed with the figure that is needed to fund that particular department, and is voted on a second time. By taxpayers voting on the individual wages, the approval is there for the whole department. He feels that we do need to list all town employees' wages for informational purposes only. Ms. Wilk suggested that a packet with the pertinent information be available ahead of time, therefore less discussion and/or confusion at the time of the vote.
Mr. Crabtree inquired about the closed warrant process that most towns use. By doing so, it keeps expenses down as opposed to an open process that allows anyone to raise money for a certain article without prior knowledge.

Another concern of George's is the wording at the end of the articles. It reflects if the Selectmen and the Budget Committee agreed on the amount of money being raised or appropriated during the budget process. He feels that all articles should reflect an accurate vote, and it should be revealed when the two bodies do not agree. It was suggested to put the individual number of votes i.e.,(3-2), but Mr. McCarthy felt that would not streamline the process.
Mr. Tinkham continued to go through the articles that he felt could be combined and even omitted. There continued to be discussion on the wording of several articles that both the Selectmen and Budget Committee felt was a confusing concept, and would be better understood by town's people if explained a better way. It was also suggested that the Selectmen develop a policy regarding capital improvements to be handled in a timely manner, to be addressed in January as opposed to April. Allen Crabtree was concerned about the current budget process and the dilemma for budgeting the high priced capital improvements. It was suggested to obtain opinions and cost quotes from professionals.

Ms. Kulow will prepare a rough draft for an upcoming meeting on Wednesday, October 1, 2003, at 7:00 p.m. She will also consult with the auditors to obtain their advice on the proper set-up.

IV. Adjourn
Allen Crabtree made a motion to adjourn at 8:30 p.m. It was seconded by Bob Irish, Jr. Motion carried.

These minutes are not verbatim. A recording of the proceedings is available in the Clerk's office.

Respectfully submitted,

Gail Irish
Deputy Town Clerk