Town of Sebago
Board of Selectmen's Meeting
Tuesday, July 1, 2003
Town Office Building
I Call to Order
The meeting was called to order by Chairman, Ruth Douglas.
II Roll Call
Roll call was done by Recorder, Michele Bukoveckas. Present were: Selectmen, Ruth Douglas, George Tinkham, Ted Davis, David Hague; Town Manager, Rosemary Kulow. Guests present were: Betty Tinkham; Maurice Davies; Fern and Diana Letellier; Michael Borsetti, Public Works Director, Ted Shane; Recreation Director, Belisa Harriman; and Mike Corrigan of The Bridgton News. Selectman, Robert Irish Jr., joined the meeting at 4:10 p.m.
III Adjustments to the Agenda
There were none.
IV Comments from the Public on Issues Not on the Agenda
Maurice Davies felt that there needed to be better communication between the Board of Selectmen and the town's people regarding changes in policies and procedures. He also stated that he thought the rescue building went over budget and wanted to know who authorized the overage and what account it came from.
V Consideration of Consent Calendar
Approve Minutes of the June 17th Selectmen's Meeting
George made a motion to table the consent calendar as the minutes were not ready. It was seconded by David. Motion carried.
VI Reports from Town Officials & Committees
George asked the Town Manager which easements were needed for the Gateway grant. Rosemary stated the easements were for the placement of the welcome signs on Sebago Road. He also inquired which records and accounting documents had been prepared as well as whether or not she had any information concerning fees for the hazardous waste disposal. Rosemary stated that she had prepared the new payroll rates as well as other budgetary information for the new fiscal year. She informed the Board that she has not yet received information regarding the fees for hazardous waste.
Public Works Director
Fern Letellier stated that Doug Newton would be present at the next meeting with the names of Boy Scouts interested in assisting with developing a new trail on Douglas Mountain.
Belisa stated that swimming lessons would be starting soon. She also informed the Board that she had some activities planned for morning programs during the summer. She would not charge for these activities. She also stated that she intends to have field trips that families could join, but the families will pay their way for the field trips.
VII Old Business
A. Consider Order 03-14, Town of Sebago Financial Management and Investment Policies (Selectmen, please bring documents previously distributed.)
George made a motion to table this item until the next meeting. It was seconded by David. George would like to know what the undesignated fund balance is after all bills for FY03 have been paid. There being no further discussion, motion carried.
Consider Town Hall & Office Maintenance Work Plan
George made a motion to cut down the cedar trees by the gym door. It was seconded by Ted Davis. Motion carried.
George made a motion to fix the window over the gym door. It was seconded by Ted. Motion carried.
The Board requested that the Public Works Director get estimates for masonry work at the entrance to the gym, and replacing handrails to the gym door for the next meeting.
George made a motion to replace the windows on the front side of the Town Hall from the FY03 budget It was seconded by Bob. Motion carried.
George made a motion to table the issue of painting, repairing or replacing the town hall roof. It was seconded by David. Motion carried, with Bob opposing.
George made a motion to vinyl side the entrance to the town hall, and replace the overhead door on the garage. It was seconded by Bob. Motion carried, with David abstaining.
George made a motion to paint the fascia around the entrance door to the town hall. It was seconded by Bob. Motion carried.
George made a motion to paint the inside entrance & inside entrance doors. It was seconded by Bob. Motion carried.
George made a motion to install a latch to hold the doors open. It was seconded by Ted. Motion carried, with Bob opposing.
George made a motion to install a programmable thermostat at the town hall. It was seconded by Ted. Motion carried.
George made a motion to fix the fan fixture in the men's room at the town hall. It was seconded by Bob. Motion carried.
The Board stated that the cleaning company would have to do a better job at cleaning up spilled drink residue or be terminated. They also would like to have the cleaning company use the special floor cleaner for the gym floor.
Ted made a motion to refinish the wood trim in front of the stage. It was seconded by David. Motion carried.
George made a motion that the above items be completed by Dec. 31, 2003. It was seconded by David. Motion carried.
C. Consider Request from Gerald Anderson's Attorney to Refund Deposit for Purchase of Tax-Acquired Property as Shown on Sebago Tax Map 10 Lot 7
Rosemary stated that Mr. Anderson's attorney had contacted her and requested a 30 day extension for the purchase of the tax acquired property to complete the sale. George made a motion to grant a 30 day extension. It was seconded by David. Motion carried. Bob felt that a fee structure should be in place to re-coup the town's cost if a sale falls through. David felt that the contract/bid form should be changed extending the deadline. He also felt that granting the extension would be unfair to the second place bidder. Rosemary stated that there were 2 second place bidders, and that if this sale does not go through, the property would be re-bid. George made a motion to reconsider the vote. It was seconded by David. Motion carried. George felt after the above discussion, that the Board has to be consistent and
abide by the contract signed. George made a motion to negate his motion to grant a 30 day extension. It was seconded by Bob. Motion carried. George did not vote due to a conflict of interest. David made a motion to not grant the 30 day extension or refund the deposit, as stated in the contract. It was seconded by Bob. Motion carried.
VIII New Business
Approve BYOB Application from Henry L. Minervino for a Function at Town Hall
David made a motion to table this item until it can be determined where the function will take place. It was seconded by George. Motion carried.
Set Policy for Parking at Turnaround at Base of Douglas Mountain Hiking Trail
George made a motion to set a policy for parking at the turnaround at the base of the Douglas Mountain hiking trail. It was seconded by Bob. George stated that visitors were bypassing the lot and parking at the base of the hiking trail. He suggested placing plastic removable chain, and placing a sign which would read "drop off, and turn around only any violators will be towed at their expense". Motion carried. David made a motion that a sign be made that says "drop off and turnaround only, violators will be towed at owners expense" to be placed at the base of the hiking trail. It was seconded by George. Motion carried. Parking lot attendant, Diana Letellier asked if she could have a sign made that states "Attendant's Parking Only" and to park on the town owned property at the
entrance of the parking lot. The Board stated it could be done.
Approve Appointments to Municipal Positions, Boards, & Committees
David made a motion to make the following appointments to various committees. It was seconded by George. Motion carried.
June Allen, Martha Chambers, Isabelle Koceika and Eileen Russo
Permanent Code Enforcement Officer and LPI
Alternate Code Enforcement Officer and LPI
Robert Burns, Jason Greene, Diana Letellier, Fern Letellier, Ron Tabor and
David made a motion to revisit item VIII (A). It was seconded by George. Motion passed. David stated that the Board needed to approve the BYOB as the function is being held in Sebago. George made a motion to approve the BYOB. It was seconded by Bob. Motion carried.
George made a motion to re-visit IV. It was seconded by David. Motion carried.
Michael Borsetti felt that boat launching etiquette rules should be posted at the new dock at the Town Beach. He also felt the Beach Attendant should be present for more hours. Mike also informed the Board that property owners are not following the Right-of-Ways on the waterfront on Anderson Rd. Mike stated that there were many illegal buildings and docks that were installed that are in violation of the Shoreland Zoning Ordinance. George suggested a list be made of the violations so the Code Enforcement Officer may investigate the issues brought up by Mr. Borsetti.
IX Other Business
Bob made a motion that the fee structure at Douglas Mtn. be changed to charging $5.00 per vehicle, and those vehicles with a Town of Sebago Transfer Station sticker would not be charged. George reiterated that when the Nature Conservatory gave the mountain to the Town, the town had to treat everyone equally. The Town does not charge for hiking the mountain, but for parking. There was no second; the motion failed.
Ruth stepped down as Chair, and made a motion to close the Town Office on July 5, 2003 for the Holiday. It was seconded by Ted. Motion carried with George, Ruth, and Ted in favor. Bob opposed, and David abstained.
George made a motion that a notice that states a permit is required for septic tank pumping be placed in the
Shopping Guide and The Bridgton News. It was seconded by David. Rosemary explained that currently the Town is using Portland Water District which requires the homeowner to obtain a permit to give to the septic hauler. The Town agreed at the Annual Town Meeting to contract with Lewiston-Auburn Water Pollution Control Authority. Once the license from D.E.P is received, Rosemary will contact the haulers, who will apply for the permits. At that point, homeowners will no longer be required to obtain a permit. There being no further discussion, the motion carried.
George stated that he had a plaque for dedicating the new dock at the Town Beach. He stated that he and Ruth showed up for the dedication ceremony, but no one else did. He presented the plaque for installation on the dock
George also presented the Town Clerk with a copy of the video tapes of the Annual Town Meeting.
George made a motion to have the Selectmen, Code Enforcement Officer, and Public Works Director tour the Town Buildings, and the alleged code violations on Anderson Rd. on Tuesday, July 8, 2003 at 5 p.m. It was seconded by David. Motion carried.
Ted Davis stated that he would like the issue of septage hauling on the next agenda.
Diana Letellier asked the Board for permission to hang a picture of Potter Academy in the Town Office. George made a motion to grant permission to hang a picture of Potter Academy in the Town Office. It was seconded by David. Motion carried.
George made a motion to adjourn at 5:50 p.m. It was seconded by David. Motion carried.
Michele A. Bukoveckas