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Board of Selectmen Minutes 08/24/2004


Minutes
Town of Sebago
Board of Selectmen's Meeting
7:00 p.m.
Tuesday, August 24, 2004
Town Office Building
I Call to Order
The meeting was called to order at 7:00 p.m. by Chairman, Ruth Douglas.
II Roll Call
Present were: Selectmen, Ruth Douglas; Allen Crabtree; Robert Irish Jr,; Dave McCarthy; Town Manager, David Hague; and Recorder Michele Bukoveckas. Guests present were: Fire Chief, Kenneth Littlefield; Public Works Director, Ted Shane; Maurice Davies; Don Allen; Claudia Flynn; Cathy Greene
III Adjustments to the Agenda
Allen Crabtree stated that he would like to add item G to IX : Set up Tax Cap Task Force
IV Next Board of Selectmen's Meeting is scheduled for: September 7, 2004 at 7:00 p.m.
V Marge Medd, Candidate for Senate to address the Board
Marge Medd introduced herself to the Board and stated that she had many years experience in Education. Her main focus if elected would be Education, Health Care and economic development. She then answered questions from the Board.
VI Comments from the Public
There were none.
VII Appointments
There were none.
VIII Written Communication
A. Approve Minutes of August 10, 2004 Board of Selectmen's Meeting
Allen Crabtree made a motion to approve the August 10, 2004 Board of Selectmen's Meeting minutes. It was seconded by Bob Irish Jr. Motion carried.
B. Approve warrants # 7 and #8
Bob Irish Jr. made a motion to approve warrants # 7 and # 8. It was seconded by Allen Crabtree. Motion carried.
IX Old Business
A. Disposal of pine logs at the Town Beach
Bob Irish Jr. made a motion to discuss the issue. It was seconded by Allen Crabtree. David Hague stated that he did not have time to work on this issue and it could be tabled, as well as items B and E. Allen Crabtree made a motion to table items A, B and E. It was seconded by Bob Irish Jr. Motion carried.
B. Town Beach property lines
Tabled
C. Consideration of an Ethics and Conflict of Interest Policy
Bob Irish Jr. made a motion to discuss this issue. It was seconded by Dave McCarthy. David Hague stated that he had worked on a draft policy he received from the Town of Windham, using some of that language as well as language from the Maine Municipal's Election manual. He stated that he would like the Board to review the policy and return with any questions or comments. Allen Crabtree questioned whether or not the scope of Elected Officials that would be required to submit disclosure statements could be narrowed down. He also felt that Executive Boards should be defined. Allen also stated that the Personnel Policy should be re-visited after the adoption of this policy. There was no further discussion. Bob Irish Jr. made a motion to table this issue until the next meeting. It was seconded by Allen Crabtree. Motion carried.
D. Consideration of a "No Dogs or No Smoking on Town Recreational Properties" policy
David Hague informed the Board that we had the signs, but no policy. Bob Irish Jr. made a motion to table. It was seconded by Allen Crabtree. Motion carried.
E. Overtime/Compensation time for salaried positions
Tabled
F. Tour of Tax Acquired Properties
The tax-acquired properties will be assessed for use and value on Saturday, August 28, 2004 at 12:00. Members of the committee are encouraged to attend.
G. Set up Tax Cap Task Force
Allen Crabtree made a motion to discuss this issue. It was seconded by Dave McCarthy. Allen stated that he would like to establish an Ad-Hoc committee to explore the options and impacts on the budget should the Palesky Tax Cap pass in November. The committee would be comprised of 2 Selectmen, the Town Manager, 2 Budget Committee Members and 2 citizens. Allen stated that Ken Allen and Anne McMahon (Budget Committee), Maurice Davies (citizen at large), David Hague, and he himself were interested. Bob Irish Jr. stated he would check his schedule. There being no further discussion, Allen made a motion to establish a Tax Cap Task Force made up of himself, Ken Allen, Anne McMahon, Maurice Davies and David Hague to explore the options and impact on the budget should the Palesky Tax Cap pass and return with their recommendations to the Board in October. It was seconded by Bob Irish Jr. Motion carried.
X. New Business
There was none.
XI Reports from Town Officials & Committees
A. Selectmen
Allen Crabtree thanked Michele for promptly emailing the agendas and minutes out to the Selectmen. He would like this process to continue. He also asked for an update on the Comprehensive Plan at the next meeting.
Bob Irish Jr. asked questions regarding the Cable Franchise. David Hague explained that this was just a draft for the Board's review and that it would be brought back at the next meeting for discussion. Bob also stated that he would like to discuss the new Transfer Station Fees and Douglas Mountain parking at the next meeting.
Dave McCarthy asked what is happening with the Quest Ave issue. David Hague explained that the property owner has be notified that he must comply with the Boards decision regarding the Town's Right of Way before the occupancy permit will be issued. David will report back on this issue at the next meeting.
B. Department Heads
Public Works- Ted reported that the new Transfer Station stickers have arrived from the printers. Allen Crabtree made a motion to issue the new stickers immediately using our current policy. It was seconded by Bob Irish Jr. Motion carried.
C. Committees
There were none.
D. Town Manager
David asked the Board to have their "to do" list ready for the meeting in Sept. He also asked all present if anyone knew whether Dyke Mountain Road is a 2 rod or 3 rod road.
Some members of the public felt the Town had encroached on property lines. They felt that the ditching was too much and would cause erosion. They felt the Town should had researched the conditions the road was accepted under prior to starting the ditching, as the regulations differ for 2 rod roads from 3 rod roads. The Board asked Ted what the ramifications would be if the project were stopped until the research could be done. Ted stated that the excavator had been paid for and he didn't know if the Town could be reimbursed. He also stated that it would delay the paving schedule, and he didn't think the road could survive the winter. Allen Crabtree made a motion to have the Public Works Department continue the project up to Mountain View Rd, within the 2-rod width. It was seconded by Dave McCarthy. Motion failed with Allen Crabtree and Dave McCarthy in favor, Ruth Douglas abstained, and Bob Irish Jr. opposing. The Board decided to have the Public Works Director look into getting reimbursement for the excavator's unused time, and if the Town can not be reimbursed, finish up the project as soon as we can and prepare for paving up to where the ditching is done.
Allen Crabtree made a motion to move into Executive Session at 9:30 p.m. It was seconded by Bob Irish Jr. Motion carried.
XII Executive Session: To discuss the effectiveness of the Town Manager
The meeting reconvened at 10:45 p.m. There was no action taken.
XIII Adjournment
Dave McCarthy made a motion to adjourn at 10:45 p.m. It was seconded by Bob Irish Jr. Motion carried.
Respectfully submitted,
Michele A. Bukoveckas
Town Clerk