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Board of Selectmen Minutes 08/10/2004


Minutes
Town of Sebago
Board of Selectmen's Meeting
7:00 p.m.
Tuesday, August 10, 2004
Town Office Building
I Call to Order
The meeting was called to order by Chairman, Ruth Douglas at 7:00 p.m.
II Roll Call
Present were: Town Manager, David Hague; Selectmen, Ruth Douglas; Robert Irish Jr.; David McCarthy; Allen Crabtree and Recorder, Michele Bukoveckas. Guests present were: Maurice Davies, Don Olden, PublicWorks Director; Ted Shane, Scott Douglas and Mike Foye
III Adjustments to the Agenda
David Hague informed the Board that Mike Foye would be speaking about an Auto External Deliberator to be placed at the Town Hall.
IV Next Board of Selectmen’s Meeting is scheduled for: August 24, 2004 at 7:00 p.m.
V Comments from the Public
Don Olden questioned the legality of Allen Crabtree serving as Selectmen while being employed as a firefighter for the Town of Sebago. Don stated that the current personnel policy prohibits such activity. David Hague stated that he checked with MMA and that they stated that there are no laws which prevent employees from seeking public office and that the personnel policy was just a guideline. Allen Crabtree stated that the Town should have a Conflict of Interest and Ethics Policy. The Board decided they would re-visit this issue in the policy.
Don Olden also asked the Board about the stage used at Sebago Days and where it should be stored. He stated that the stage originally belonged to the Fire Company and they gave it to the Sebago Days Committee which they tried to give to the Town. Ted Shane suggested that Fire Station 3 be measured to see if it can store the stage and if it does, store the stage there.
Maurice Davies suggested that ceiling fans be installed in the meeting room. Maurice also inquired about what is going to happen to the old fire truck. David Hague stated that since the valves on the old truck fit the new fire truck they are being removed, and then old the truck will be sold.
Mike Foye stated that the old Life Pac 10 has an Auto External Deliberator which the Rescue Department would like to donate to the Town. He stated that since a lot of activity takes place at the town hall, that would be a good place to store it. Some Board members questioned liability and misuse concerns. Mike stated that on September 15 at 7:00 p.m. there will be CPR training and this will include training on the AED. The Board decided to have Rescue Chief, Lauris Champage speak with Recreation Director, Belisa Harriman to find a proper location to store the AED to prevent its misuse.
VI Appointments
There were none.
VII Written Communication
A. Approve Minutes of July 27, 2004 Board of Selectmen’s Meeting
Allen Crabtree made a motion to approve the July 27, 2004 Board of Selectmen’s Minutes. It was seconded by Dave McCarthy. Motion carried.
B. Approve warrants # 5 and #6
Dave McCarthy made a motion to approve warrants #5 and #6. It was seconded by Bob. Motion carried.
VIII Old Business
David Hague informed the Board on the following:
After checking with the Labor Board, the Recreation Director should not have been paid for Sebago Days because it was not part of her regular scheduled duties and she was not assigned the job by her supervisor.
Public Works Director, Ted Shane is speaking with the neighbors at the Town Beach to help locate the boundary lines, and that so far there are no interested parties in the pine at the Town Beach.
Met with George and Ted regarding the E911. Ted will be the new E911 Addressing Officer.
Regarding the discontinuance of Convene Rd, David stated that there is still no indication that the State gave the R.OW. to the Town, therefore a release deed has been signed over to the buyer.
IX New Business
A. Consideration of a resolution regarding Property Tax Relief
Bob Irish Jr. made a motion to discuss the resolution. It was seconded by Allen Crabtree. Allen stated that this resolution was a response to the vote taken on June 8, 2004 regarding the State paying 55% of education costs. The resolution states that the Town and school department should use the revenue to reduce taxes and not use the money for extra spending. Bob Irish Jr. and Dave McCarthy stated that the 90% figure in paragraphs 6 and 9 should be amended to reflect 100% of the funding. There being no further discussion, Dave McCarthy made a motion to accept and sign the resolution changing the 90% in paragraphs 6 and 9 to 100% and send copies of the resolution to the SAD61 Board chair, the Bridgton, Casco, and Naples Town Managers and also our two Sebago school board members It was seconded by Bob Irish Jr. Motion carried.
B. Consideration of having a workshop in September to evaluate and prioritize a work list
Bob Irish Jr. made a motion to schedule a workshop to evaluate and prioritize a work list on September 28, 2004 at 7:00 p.m.
C. Consideration of posting “No Smoking” and “No Dogs Allowed” on Town Recreation areas.
Dave McCarthy made a motion to discuss this issue. It was seconded by Bob Irish Jr. Dave McCarthy stated that he has concerns about second hand smoke and the hazards associated with dogs. He would like to see “No Smoking” and “No Dogs Allowed” signs on all the Town recreation areas. Allen Crabtree made a motion to have the Town Manager draft a policy regarding no smoking and no dogs on Town Recreation areas. It was seconded by Bob. Motion carried.
X Reports from Town Officials & Committees
A. Selectmen-E911 Addressing Officer
Bob Irish inquired if E911 Addressing Officer was going to be part of the Public Director’s job, and was informed it could be. Dave McCarthy made a motion that the E911 Addressing Officer fall under the jurisdiction of the Town Manager and that the Town Manager can designate someone. It was seconded by Bob Irish Jr. Motion carried.
Bob also had the following concerns:
Would like to set up a workshop with the Planning Board, Selectmen, Town Manager, Fire Chief, Rescue Chief, Code Enforcement Officer, and the Public Works Director to discuss the possibility of establishing impact fees for new developments. A date of October 26, 2004 at 7:00 p.m.
Felt that salaried employees should not be paid time and half for hours over 40. The Board will re-visit this section of the personnel policy as it is not clear.
Asked why the overhead door safety devices that went out to bid last year were not installed yet. David Hague explained that the bids came in to high, and that they would re-bid this year.
Felt that the Public Works Department should be more efficient by purchasing through volume and using delivery services. Bob feels that the Public Works Director should be directing Public Works and saving the Town money and utilizing personnel more efficiently. He also would like to see more detailed work lists.
The Town Manager and Public Works Director will meet and more clearly define the responsibilities of the position.
Allen Crabtree had the following to report:
That he and Bob Irish Jr. plan to attend the Palesky Tax Cap Workshop on August 12, 2004, and encourage others to attend.
That he and Dave McCarthy are planning on attending the Elected Officials workshop in Portland on December 2, 2004. Bob Irish Jr, Ruth Douglas, and David Hague also stated they would like to attend.
Wanted information regarding the bids on the Town Hall roof. Ted Shane stated that the company they are working with wants $1800 just for the specs on the job. Ted stated that he is getting more information and will report back at the next Board of Selectmen’s Meeting.
Allen Crabtree made a motion to establish an ad-hoc committee composed of 2 Selectmen, 2 Budget Committee Members, the Town Manager and 2 citizens to assess the potential budget impacts to the Town of Sebago of the proposed tax cap proposal on the November ballot, and to make recommendations for ways that the Town’s budget could respond. It was seconded by Bob Irish Jr. Volunteers to serve on this committee would be solicited through posting this notice, and members would be appointed at the next meeting of the Board of Selectmen. A vote was taken on the motion and carried.
B. Committees
There were no reports.
C. Fire Station Assessment Committee
There were no reports.
D. Town Manager
David Hague reported the following:
Signs are needed on the Douglas Mountain Trail to avoid people getting lost.
Auditors recommend the following changes to the Financial Policy:
Refer to assets as purchased or constructed capital assets
Use fair market value as of the date of donation on donated assets
Set a threshold of $5,000 for reporting assets, stating that this applies to individual assets, rather than to systems or networks of similar assets
Because we are a small community we only have to report our infrastructure assets after June 30, 2003.
Add the attached “Suggested Useful Lives” schedule in our policy
There is an excessive amount of trash along the road leading to the Town Beach. The marina has called and asked us to help clean it, and David stated that we will clean the left side of the road. This has been accomplished.
XI Adjournment
Allen Crabtree made a motion to adjourn at 9:40 p.m. It was seconded by Dave McCarthy. Motion carried. P>
Respectfully submitted,
Michele A. Bukoveckas
Town Clerk