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Board of Selectmen Minutes07/27/2004

Town of Sebago
Board of Selectmen's Meeting
7:00 p.m.
Tuesday, July 27, 2004
Town Office Building
I Call to Order
The meeting was called to order by Chairman, Ruth Douglas at 7:00 p.m.
II Roll Call
Present were: Town Manager, David Hague; Selectmen, Ruth Douglas; Robert Irish, Jr; David McCarthy; Allen Crabtree and Recorder Michele Bukoveckas. Guests present were: David and David II Crawford; Maurice Davies; Rescue Chief, Lauris Champagne; Public Works Director, Ted Shane; Don Olden; Scott Douglas; Fernand Letellier and Ted Davis.
III Adjustments to the Agenda
There were none.
IV Next Board of Selectmen's Meeting is scheduled for: Tuesday, August, 10, 2004 at 7:00 p.m.
V Comments from the Public
Maurice Davies commented on the recent purchase of the Fire Truck. He felt that the truck was in excess of $7,500 it should have been part of the C.I.P process approved at Town Meeting. David Hague explained that no town money was used to purchase the truck. The truck was purchased under the terms of the insurance money to repair or replace the pumper. The town did not h ave the option of using the settlement money to purchase anything else, nor defer replacement of the truck.
VI Appointments
There were none
VII Written Communication
Approve Minutes of July 6, 2004 Board of Selectmen's Meeting
Bob Irish Jr. made a motion to approve the minutes of the July 6, 2004 Board of Selectmen's Meeting. It was seconded by Allen Crabtree with spelling corrections. Motion carried.
Approve warrants # 2, #3 and #4
Dave McCarthy made a motion to approve warrants #2,#3, and #4. Allen Crabtree seconded the motion for discussion. Bob Irish Jr. noted that the Recreation Director should not have been paid for Sebago Days when others donated their time. Bob also had a question regarding the CDL training for Ted and Scott. Bob stated that per the personnel policy the employees would be reimbursed after successful completion of the training. It was explaining that this was not for training, but for the CDL test. There being no further discussion a vote to approve the warrants was taken and carried.
VIII Old Business
Consideration of expanding the parking lot at the Town Beach
Bob Irish Jr. made a motion to discuss this item. It was seconded by Allen Crabtree. David Hague explained that the Code Officer Public Works Director did go look for boundaries or markers and didn't find any. He also stated that we are in the process of looking for the deed to get approximate lines. The matter will be brought back for discussion when there is more information. Questions were raised concerning the disposal of the pine. It was determined that the pine was not worth that much and the Town should take what it can for it. There being no further discussion, Allen Crabtree made a motion to authorize the Town Manager and the Public Works Director to dispose of the pine for the best possible price. It was seconded by Dave McCarthy. Motion carried.
Consideration of the adopting the changes to the Town Of Sebago Personnel Policy
Allen Crabtree made a motion to discuss the changes to the Town of Sebago Personnel Policy. It was seconded by Bob. Allen Crabtree had a question regarding page 16-Overtime regarding a hourly employee called in to work after the regular work day and getting paid 3 hours. David Hague explained that past policies listed 3 hours and the practice had not been abused.
There was discussion about the amount of compensatory time that can be carried forward, whether it should be 20 or 40 hours.
Ruth made a motion to change the amount of compensation time to be accumulated to read 30 hours as opposed to 20 hours. It was seconded by Bob. Motion carried.
It was explained that on page 17, Vacation time, part-time employees receive one week regardless of longevity.
After discussion of Bereavement Leave on page 20, Dave McCarthy made a motion to include a spouse's mother, father, brother and sister as well as the employee's aunts, uncles, nieces and nephews as a 3 day leave. It was seconded by Allen Crabtree.
DaveMcCarthy stated that Ruth should abstain on the vote because of the conflict of interest with her husband and son working for the Town. There being no further discussion, motion carried with Ruth abstaining.
Allen Crabtree made a motion to approve the Personnel Policy with the above changes. It seconded by Bob Irish Jr. Motion carried with Ruth abstaining.
IX New Business
Authorization to put the LifePack10 out to bid
Bob made a motion to put the LifePack 10 out to bid. It was seconded by Allen Crabtree. Questions were asked where the money would go. Rescue Chief, Lauris Champagne stated that although the Rescue Department did fund raising to purchase the Life Pack 10, the funds would go into the Town's general fund. There being no further discussion, motion carried.
Consideration and signing of the 2004 Cumberland County Tax Warrant
Allen Crabtree made a motion for discussion. It was seconded by Bob Irish Jr. The Cumberland County Tax is $146,247 which is 4% of the budget. There being no further discussion, the motion carried.
X Reports from Town Officials & Committees
Selectmen-E911 Addressing Officer
David Hague stated that he and Ted would meet with George Tinkham on August 5, 2004 at 3:00 p.m. to assess the requirements.
Allen Crabtree presented the Board with a handout he received from the City of Brewer regarding Tax Relief, and suggested that this issue be placed on the next agenda. He suggested that an ADHOC committee be formed to evaluate what effects the Palesky Initiative could have if it passes in November.
Allen stated that the Maine Town & City Management Association is presenting a workshop on the Palesky Tax Cap Vote and that it might be beneficial to all. The workshop will be held on August 12, 2004 from 3:00 p.m. to 5:00 p.m. in Cumberland.
Allen would like to an agenda item to schedule a Selectmen's Workshop in September to prioritize "to do" list.
Allen informed all present that required Sexual Harassment Training, CPR and Blood Bourne Pathogens Training will be offered to all employees and asked if the meeting room would be available.
No reports
Fire Station Assessment Committee
No reports
Town Manager
David Hague informed the Board he had received a complaint about dogs at large on the school grounds. Dave McCarthy would like the issue of posting signs regarding dogs and no smoking on Town Recreation Areas placed on the next agenda.
Barbara Cutting asked about the discontinuance of a town road on the Convene Road near the Harnden property. David Hague stated that the Town took action to discontinue the Town's R.OW. on the bend of the road. The Chair signed the document as well as the Town Manager. The form was sent to the State and was returned because the discontinuance needs to be voted on at Town Meeting. The Town Manager asked the State for documentation that they discontinued the road and that it wasn't given to the abutters, but instead gave the R.O.W. to the Town. The State said they didn't have any documentation, it was just general practice to give the R.O.W. to the Town. David Hague is requesting something in writing before a Special Town Meeting is held to vote on the discontinuance.
XI Executive Session
Bob Irish made a motion to move to Executive Session at 8:31 p.m. It was seconded by Dave McCarthy. Motion carried.
The meeting reconvened at 10:05 p.m. There was no action taken in Executive Session.
XII Adjournment
Bob Irish Jr. made a motion to adjourn at 10:05 p.m. It was seconded by Dave McCarthy. Motion carried.
Respectfully submitted,
Michele A. Bukoveckas
Town Clerk