Town of Sebago
Board of Selectmen's Meeting
Tuesday, May 4, 2004
Town Office Building
I CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Chairman, Ruth Douglas.
II ROLL CALL
Present were Selectmen, Ruth Douglas, George Tinkham, Ted Davis, Robert Irish, Jr., Interim Town Manager, David Hague, and Recorder, Gail Irish, Deputy Town Clerk.
Guests present were, Public Works Director, Ted Shane, Fern Letellier, Maurice Davies, Alan Munroe, David McCarthy, Don Allen, Donnelle Allen, and Mike Corrigan from The Bridgton News.
III ADJUSTMENTS TO THE AGENDA
IV COMMENTS FROM THE PUBLIC
Donnelle Allen expressed her concern of the use of private property on the Folly Road for recreational purposes. Individuals have been using the pit at the end of the pond and other areas, for a firing range as well as riding four wheelers and dirt bikes on the road. She requested any assistance the Selectmen could provide. She also will contact the property owner about posting the land. David will look into the matter.
<B<>V CONSENT CALENDAR
A. Approve minutes of the April 20, 2004 Board of Selectmen Meeting
B. Approve Warrants # 43 and # 44
George made a motion to approve the April 20, 2004 Selectmen's Meeting Minutes and to approve Warrants #43 and #44. It was seconded by Bob. Motion carried.
VI OLD BUSINESS
A. Authorize Public Works to purchase gravel for Folly Road with State funded grant. Remaining gravel to be used for other storm damaged roads.
George made a motion to discuss. It was seconded by Bob. The Public Works Department received a grant in the amount of $6800 from FEMA for damage due to storms which occurred in December 2003. Therefore, the monies received has to be used to repair the damaged roads. After much discussion, George made a motion to authorize Public Works to purchase gravel for Folly Road with the State funded grant, and the remaining gravel to be used for other storm damaged roads. It was seconded by Bob. Motion carried.
B. Private use of Town-Owned Vehicles.
Bob made a motion to discuss. It was seconded by George. George referred to Order 01-01, A Policy Regulating the Use of Town-Owned Vehicles that was adopted by the Town on September 19, 2000. He wanted Article #3 changed to remove the words "Public Works Director" as the complaint of the abuse of the vehicle he was addressing, referred to the Public Works Director. George also questioned the liability under Article #5 with the repeated use, as well. After discussion, George made a motion to amend Article #3 of A Policy Regulating the Use of Town-Owned Vehicles, by omitting the words "Public Works Director". It was seconded by Ted. Motion carried with Bob opposing.
VII NEW BUSINESS
A. Approve Articles for Town Meeting
David presented the Selectmen with the two final drafts of the Town Meeting Warrant. One draft of Article 18 is for the Town to sponsor Sebago Days and the other is not. George made a motion to approve Article #18 asking for $2000 from the Undesignated Fund Balance for Sebago Days. It was seconded by Bob. Motion carried. In addition, Bob made a motion to approve Articles #1 - #20. It was seconded by George. Motion carried.
B. Authorize lump sum payment of salary due to Mitch Manseau
George made a motion to discuss. It was seconded by Bob. After discussion, Ted made a motion to authorize a lump sum payment in the amount of $3230.76 to Mitch Manseau. It was seconded by Bob. Motion carried with George opposing.
C. Authorize closing Town Office at 12:00 p.m. on June 30, 2004
George made a motion to close the Town Office at 12:00 p.m. on June 30, 2004. It was seconded by Bob. Motion carried.
D. Approve contract for Comprehensive Plan Consultant Rich Rothe
George made a motion to discuss. It was seconded by Bob. David informed the Board that $7500 was due to pay Mr. Rothe at the time the contract is signed. The amount was approved at last year's Town Meeting. The budget committee has potentially included another $7500 in this year's budget. Mr. Rothe doesn't foresee the fee exceeding $9000, and the work should be completed in about 8 months. George made a motion to approve the contract for the Comprehensive Plan Consultant, Rich Rothe. It was seconded by Bob. Motion carried.
VIII REPORTS FROM TOWN OFFICIALS & COMMITTEES
George informed the Board of a State Statue regarding hazardous wells. There is an open well located on the Convene Road. David will look into the matter.
Bob made a motion to strike the additional comments from the April 6, 2004 Selectmen's Meeting Minutes , agenda item 4.26. There was no second. Therefore the tape will be listened to and clarification made and brought back to the next Selectmen's meeting.
Fern Letellier reported for the Conservation Committee. He informed the Board of the 2 work days scheduled for the Boy Scouts to work on the Douglas Mountain Trail. They are May 15th and the 22nd.
C. Town Manager
David addressed the following items:
Annual report will be delivered to the printers on May 5th at noon.
Conversation with Mike O'Donnell from O'Donnell and Associates regarding revaluation numbers. Amendments have been made for the numbers that out of line.
Douglas Mountain building is ready for move to the parking lot
Approval for $600.00 out of General Administration account for the purchase of filing cabinets.
Bob made a motion to move to Executive Session at 8:06p.m. It was seconded by George. Motion carried.
IX EXECUTIVE SESSION
A. Discussion of personnel issues with new Town Manager
The Board returned from Executive Session at 8:40 p.m.
No action was taken.
Bob made a motion to adjourn at 8:41 p.m. It was seconded by George. Motion carried.
These minutes are not verbatim. A recording of the proceedings is available in the Clerk's office.
Deputy Town Clerk