Town of Sebago
Board of Selectmen's Meeting
Tuesday, April 20, 2004
Town Office Building
Call the meeting or order and roll call
The meeting was called to order at 7:00 p.m. by Chairman, Ruth Douglas. Present were: Ruth Douglas, George Tinkham, David Hague, and Robert Irish Jr., Ted Davis was absent, Town Manager, Mitch Manseau; and Recorder, Michele Bukoveckas. Guests present were: Don Allen, Maurice Davies, Scott Douglas, Fern Letellier, Claudia Flynn, Donelle Allen, and Arthur Crowe.
Schedule next meeting: Next Regular Selectmen's Meeting will be:
May 4, 2004 at 7:00 p.m.
Maurice Davies stated that he felt that the revaluation process is flawed and inconsistent.
He stated that waterfront values are different on the different ponds. He felt the values should be the same for all waterfront property owners. Don Allen stated that he had inconsistencies on his property card (being charged for items he didn't have) and would like these corrected before the new values come into effect. George suggested that John O'Donnell include a fact sheet with their June mailing for property owners to see what they are being assessed for.
4.32 To see what action the Board wishes to take regarding Sebago Marina's application for a pole permit.
George made a motion to sign the pole permit application. It was seconded by Bob. Motion carried.
4.33 To see what action the Board wishes to take regarding the signature of the General Election Warrant.
George made a motion to sign the General Election Warrant. It was seconded by David. Motion carried.
4.34 To see what action the Board wishes to take regarding the signature of the School Administrative District # 61 Budget Referendum Warrants.
David made a motion to sign the S.A.D. # 61 Budget Referendum Warrants. It was seconded by Bob. Motion carried.
There were none.
There was none.
7.01 Sign and approve minutes of the April 6, 2004 Board of Selectmen meeting.
David made a motion to approve the minutes with a few changes. It was seconded by George. Motion carried.
7.02 Approve warrants # 41 and # 42.
Bob made a motion to approve warrants # 41 and # 42. It was seconded by George. Motion carried.
Selectmen: George stated that two years ago there was discussion regarding the use of town vehicles for personnel use. He thought the issue had been resolved., until he received recent complaints from a resident on Hancock Pond Rd. George made a motion to have the Town Manager research for an existing policy, and if none is found create such a policy regarding the use of all town vehicles for personnel use. It was seconded by David. Motion carried.
Committees: Fern Letellier informed the Board that Linda Horowitz was interested in planting flowers around the Sebago Town Hall sign as well as re-paint the sign (see attached). She stated that it would cost approximately $100-$300. Fern stated that if no funds were available from the Town, the committee would find a way to raise the funds. George made a motion to allow Linda to proceed as proposed, and see what funds would be available to help with the project. It was seconded by David. Motion carried.
Fern also presented the Board with a plan to improve the fence at the Veteran's Memorial Park (see attached). He stated that the committee plans to have the work completed by Memorial Day. David made a motion to approve the work list as presented. It was seconded by George. Motion carried.
Lastly, Fern informed the Board that the Boy Scout Council had approved the trail project for an Eagle Scout Award, and that the Conservation Committee, Jimmy Snow, and Ron Tabor would be meeting to verify the location of the new trail.
Town Manager: Mitch informed the Board that he had contacted MMA regarding closing the bridge on the Folly Rd. MMA stated that the abutters would have to be notified, and a hearing would have to be scheduled, and then the issue would have to be taken to Town Meeting. Mitch felt because of the timing, it might be better to wait until next year. He stated that there is currently money in the budget to grade the road this year, and that he has budgeted the grading for four times next year. There were several suggestions on how the bridge could be repaired, including removing the beams on the side of the road to improve drainage and that the bridge should be planked.
Mitch stated that Haskell/Brown will be going before the Planning Board to get approval for their project at the next meeting.
Mitch informed the Board that Ted was requesting the FEMA money be used to purchase 3/4 inch gravel to repair the road shoulders in town. George felt the money should be used to repair the Folly Rd. The Board felt that there was money in the current budget to purchase the gravel. George made a motion to table this issue until Ted could be present. It was seconded by Bob. Motion carried with George, Ruth and Bob in favor and David opposing.
Lastly, Mitch informed the Board that he was resigning effective May 31, 2004. Bob made a motion to accept the resignation. It was seconded by Ruth. George wanted to know why Mitch was resigning. Bob felt that the reasons should not be discussed in a public forum as it was a personnel issue. George made a motion to move to executive session at 8:20 p.m. It was seconded by Ruth. Motion carried.
The meeting reconvened at 8:40 p.m. A vote was taken on the motion to accept the resignation, and carried with Bob, Ruth and David in favor, and George opposing.
George made a motion to continue the meeting on April 21, 2004 at 6:00 p.m. It was seconded by Bob. Motion carried.
On April 21, 2004, Chairman, Ruth Douglas, called the meeting to order at 6:00 p.m. Roll was done by Recorder, Michele Bukoveckas. Present were: Ruth Douglas, David Hague, George Tinkham, Robert Irish Jr., and Ted Davis joined the meeting at 6:08 p.m.
The Board discussed that because there is so much to do with Town Meeting, budget, the re-evaluation, and setting the tax rate, that it would be beneficial to wait until these processes are completed to start the search for a Town Manager.
David mentioned that Mitch had asked him to be interim Town Manager, and David stated he would with the Boards' approval. He stated that he had spoken with his employer, and that he would be available to work Tuesday, Thursday, Friday from 1p.m.-5 p.m, and also work Saturdays.
David stated that he had called MMA to discuss the legality of his acting as interim Town Manager. MMA stated that any active Department Head or Selectmen could fill the position, providing the pay was not changed during the term they were in offic. He was told that he would have to resign as Selectmen. The remaining Board members could fill his position or leave it open with the intent of his return. David requested the Board leave his position open.
There being no further discussion, George made a motion to employ David as interim Town Manager. It was seconded by Ted. Motion carried, with David abstaining.
George made a motion to accept David's resignation with regret as Selectmen until a new Town Manager is hired or his term expires in 2005. It was seconded by Ted. Motion carried with David abstaining.
George made a motion to adjourn the meeting at 6:40 p.m. It was seconded by Bob. Motion carried.
Michele A. Bukoveckas