Town of Sebago
Board of Selectmen's Meeting
Tuesday, March 16, 2004
Town Office Building
Call the meeting to order and roll call
The meeting was called to order by Chairperson, Ruth Douglas at 7:00 p.m. Present were: Selectmen, Ruth Douglas; George Tinkham; Bob Irish Jr.; David Hague and Ted Davis, Town Manager, Mitch Manseau, and Recorder, Michele Bukoveckas. Guests present were: Emma Shute, Maurice Davies, Don Olden, Fern Letellier, Don Allen and Fire Chief, Kenneth Littlefield.
2. Schedule next meeting:
Bob made a motion to schedule the next meeting on April 6, 2004 at 7:00 p.m. It was seconded by David. Motion carried.
2a. Adjustments to the agenda
Bob made a motion that in the future all executive sessions be held at the end of the agenda. It was seconded by David. Motion carried.
3. Audience participation
Maurice Davies inquired about the Board having any knowledge of the tree cutting that was occurring near Emma Shute's property and whether or not the proper permits were issued. Mitch informed the Board that C.E.O. Brian Morse had looked into the situation with D.E.P. and determined they were in compliance. Emma Shute stated that a "stop" order needed to be issued and enforced. George made a motion that the Town Manager research the situation with the Town Attorney or a registered forester and determine whether to issue a stop order. It was seconded by David. Motion carried.
4. SCHEDULED ITEMS:
4.25 To see what action the Board wished to take regarding the use of Town property to install a radio repeater telephone pole and service building at Douglas Mountain Parking Lot.
George made a motion to discuss the issue. It was seconded by Bob. Motion carried. Ken explained that there were many "shadow" areas in town, which could be eliminated by placing the repeater at Douglas Mountain. Several locations had been checked, and Douglas Mountain provided better coverage. He stated that the pole would not interfere with parking. He also stated that a 8x8 building would be built to store the repeater and generator. Bob made a motion to table this item until the exact location of the pole could be determined. It was seconded by Ted. Motion carried.
4.26 To see what action the Board wishes to take regarding Town sponsorship of Sebago Days 2004.
George made a motion to discuss the issue. It was seconded by Bob. Motion carried. Don Olden explained that by having the Town sponsor Sebago Days, the event could occur on a rider under the Town's insurance and would be cheaper. He explained that the committee would be willing to pay for the rider. George suggested that Mitch check with MMA or other towns to see what the town's involvement would be by sponsoring Sebago Days.
George made a motion to favor sponsorship and have the committee come back once it is determined what is involved with the Town sponsoring Sebago Days. It was seconded by Ted. Motion carried with David abstaining.
4.27 To see what action the Board wishes to take regarding the CIP pole permit for service to Guy Leathern.
George made a motion to approve the pole permit application for Guy Leathern. It was seconded by Ted. Motion carried.
4.28 To see what action the Board wishes to take regarding O'Donnell & Associates' invoice for 2003/04 Tax Equalization work.
David felt that the Town should not pay for work not completed. He also mention that the amount requested was more that what was budgeted. Mitch stated that the balance would have to be budgeted in next year's budget. David made a motion to pay O'Donnell $42,750 as budgeted. It was seconded by Bob. Michele asked the Board if they wanted to pay the invoice now or wait until some tax revenues come in next month. George made an amendment to table this issue until they meet with O'Donnell's on March 23, 2004 to discuss the issue. It was seconded by Bob. The amendment carried. The main motion to pay O'Donnell $42,750 then, failed.
4.29 To see what action the Board wishes to take regarding the Town Manger supplying an Excel spreadsheet that reflects all actual budget amounts for each budgetary line item of the past two years, the current budgeted levels and status of those budgetary items as well as the proposed amounts that will be considered for the upcoming fiscal year's budget, to the Budget Committee members and the Board of Selectmen to assist them in cross-referencing from the old chard of accounts to the new chart of accounts.
Bob made a motion to accept the item as read. The spreadsheet was seconded by David. Motion carried.
4.30 Executive session to discuss a personnel matter
Item moved to end of agenda.
There were none.
There was none.
7. WRITTEN COMMUNICATION
7.01 Sign and approve minutes of the March 2, 2004 Board of Selectmen's Meeting.
Bob made a motion to approve the March 2, 2004 Board of Selectmen's meeting minutes. It was seconded by George. Motion carried.
7.02 Approve warrants # 36 & 37
Bob made a motion to approve warrants # 36 & 37. It was seconded by George. Motion carried.
8. ORAL COMMUNICATION
Selectmen: George stated that he had spoken with a possible vendor to provide ice cream Thursday night at the Transfer Station for the new hours. He also asked about the bill from George Anderson & Sons. Mitch stated that the bill resulted from grading that had to be done on the Anderson Rd. due to ice build up. He spoke with Ted regarding the issue and both agreed that this should be covered in the contract and that the Town should not have to pay the bill. The Board asked Mitch to discuss this issue with the vendor.
Committees: Fern Letellier of the Conservation Committee stated that the boy scouts wanted to know if the Town would provide funds for their project and signs. Since there are funds in the Douglas Mountain account, the Board suggested that the Town Manager speak with Ted to see what he may need, and to have Ted order the signs that the Boy Scouts need providing funds are available.
Emma Shute provided the Board with a petition concerning the granite fence at the Veteran's Park. The Board will consider this issue at their next meeting.
Town Report theme. Suggestions included the Town Seal, Sebago Days Parade, Portable Classrooms at the school.
Tax reminder mailing. Mitch informed the Board that a letter explaining the re-evaluation will be going out with the reminders. He asked the Board if they wished to sign the letter. The Board responded that Ruth would sign the letter as Chair.
Hazard Mitigation survey. Mitch stated that the town has been asked to identify disaster hazards by county, other than flood damage. Mitch suggested having a more complete GIS survey.
Cable contract renewal. Mitch stated that he sent the contract to the Town Attorney for review as well as Rick Simard. Mitch stated he was being careful about what services are requested for the town, that wouldn't greatly impact the user fees. He also asked the Board if this needed to go to Town Meeting for approval. The Board stated that it did not, and that cable specialist attorney (David Scully) should review the contract.
Pumper Truck Mitch stated that he is still waiting for a resolution on pumper # 3. Initially, MMA considered the truck totaled, when they thought the vehicle was insured for actual cash value. Mitch is working with MMA to get a more accurate appraisal, now that we're working against "agreed value".
Service Organizations Mitch stated that Service Organizations that the Town has not supported in the past are asking for donations and whether or not these should go before the Budget Committee. George suggested that he contact Naples for their formula that they use in this situation.
George made a motion to move into executive session at 9:05 p.m.
The meeting reconvened at 10:54 p.m.
There was no action from executive session.
Ted made a motion to adjourn at 10 :55 p.m. It was seconded by David. Motion carried.
Michele A. Bukoveckas