Town of Sebago
Board of Selectmen's Meeting
Tuesday, March 2, 2004
Town Office Building
1. Call the meeting to order and roll call
The meeting was called to order at 7:07 p.m. by Chairperson, Ruth Douglas.
Present were Selectmen, Robert Irish, Jr., Ted Davis, Ruth Douglas, George Tinkham, and David Hague; Town Manager, Mitch Manseau; and Recorder, Kim Giles.
Guests present were: Ted Shane, Public Works Director; Dick Clow, Transfer Station Attendant; Joe Sabino, Denise Olsen, Steve Titcomb, Allen Crabtree, Scott Douglas, Greg Cutting, Don Allen, Claudia Flynn, Bob Adams, Mike Corrigan, of The Bridgton News; Maurice Davies, David Crawford, Debbie Crawford, Davey Crawford, Don Olden, Paul Anderson, Jeannie Clancy, David McCarthy, John Murray, David Hastings, Candidate for Maine Senate District 13 and District 17 Legislative Representative Phil Cressey.
2. Schedule next meeting: Next Regular Selectmen's Meeting will be:
George made a motion to hold the next Selectmen's Meeting on March 16, 2004. It was seconded by David. Motion carried.
2a. Adjustments to the agenda
GUEST SPEAKER: David Hastings, Candidate for the Maine Senate. David is running for District 13, which has an open seat. He wanted to come and introduce himself to the towns people so that everyone would have a chance to meet him. He is trying to make it his practice to meet the people that fall within District 13. David then handed out a pamphlet that gave a brief history of himself and what his goals are if he gets elected.
3. Audience participation
Phil Cressey, State Representative, was in the audience and was looking for any feedback from his constituents regarding regionalization of school districts and regionalization of towns. The legislature has formed a committee to look into this and will be moving on it within the next 5-6 weeks. Phil is very concerned about these issues, because it could mean sharing a fire station and a fire truck between two or three towns. It would also mean that kids could end up being transported to other towns for their schooling. He wanted people to be aware of this and to let people know that he does not support this. Phil hopes that people would either e-mail him at firstname.lastname@example.org or call him at his home at 207-625-8748 with any questions.
4. SCHEDULED ITEMS:
4.20 To see what action the Board wishes to take regarding the Lions Club holding a game of chance in the Town Hall.
George made a motion to accept the applications and sign them for the Maine State Police to have games of chance at the Town Hall on March 19th. It was seconded by Bob. Motion carried.
4.21 To see what action the Board wishes to take regarding abatements and supplements as recommended by the Assessors' Agent.
Mitch addressed this; there were two issues on abatements. The first abatement was regarding Donald Sprague. The Assessors evaluated the property as being complete on April 1st, when in actuality it was only 54% complete, having been finished very quickly. The other abatement was in regards to Alice Reed and property that she purchased which had been in tree-growth. Originally she was charged with the tree growth penalty. To rectify this, the Town abated Reed and did a Supplemental Tax Bill for Miller and Flemino. George made a motion to accept the Assessors' Agents wishes regarding the abatements and supplements. It was seconded by David. The motion carried.
4.22 To see what action the Board wishes to take regarding updating the Town Office desktop computer systems to accommodate the upgrade of the TRIO accounting system and the implementation of the online assessment system that results from the ongoing tax equalization program.
Bob made a motion for discussion. It was seconded by David.
Bob was concerned about this and wanted to know if there was any rush on the purchase. He also felt that this was something that should go through the budget process. Mitch was concerned on the timing. He also spoke to the fact that we are the only town that uses TRIO installed on a server. Mitch felt that if we were going to update the computers that we do everything at once. The TRIO implementation is what is driving the timing. According to Bob, the TRIO implementation has been delayed before and still feels that it should go through the budget process. Bob made a motion that we wait on this and put it through the budget process. It was seconded by David. Motion carried.
4.23 To see what action the Board wishes to take regarding the need to schedule all Town properties subject to public use.
George made a motion for a discussion on the issue. It was seconded by David.
George opened up the discussion regarding the ballfield behind the school. This all came about because the Library wanted to use the ballfield for an Antique Car Show. The question that arises out of this, is who maintains it, what procedures do you go through to use the ballfield, who would be responsible for insurance for any damages to the property and who would keep the schedule. We do know that the Town does maintain it, but the Sebago Youth Athletic Association does the clean up every spring in preparation for the baseball and soccer season. Bob made a motion that we use the same application process for the ballfield as we do with the use of the Town Hall. It was seconded by George. Motion carried.
4.24 To see what action the Board wishes to take regarding the need to schedule a Tax Equalization procedures workshop for the Board with O'Donnell & Associates.
George made a motion to hold a workshop prior to the next meeting. Two dates that have been given for possible workshops are March 23 or March 30 from 5:00 - 8:00 p.m. It was seconded by David. Motion carried. It was felt that the workshop needed to occur before April 1, 2004, because a lot of discussion needs to take place between the Selectmen and O'Donnell & Associates prior to receipt of the assessing schedule. David noted that the Selectmen needed time to get their notes together before reviewing the tables.
There were none.
There were none.
7. WRITTEN COMMUNICATION
7.01 Sign and approve minutes of the February 3, 2004 Board of Selectmen Minutes.
George made a motion to approve the February 3, 2004, Board of Selectmen Minutes. It was seconded by David. Motion carried.
7.02 Approve warrants # 32-35
George made a motion to approve warrants #32 - #35. It was seconded by David. Motion carried.
8. ORAL COMMUNICATION
4.18 (Old Business) To see what action the Board wishes to take regarding approval of the new Town Personnel Rules & Regulations.
George made a motion to table this item. It was seconded by David. Motion carried.
4.17 (Old Business) To see what action the Board wishes to take to alleviate the filled trash container weekend problem at the Transfer Station.
The discussion during the workshop helped in trying to implement a plan that would hopefully work for the towns people. It was decided that we would have two men on duty for Saturday and Sundays to help with the over filled trash containers. George introduced a foot plan on possibly looking at relocating the recycle bin down by the container that holds cardboard. The new hours will be Tuesday from 8:00 am - 6:00 pm; Thursday from 8:00 am - 8:00 pm; Saturday from 8:00 am - 6:00 pm, and Sunday from 8:00 am - 6:00 pm.
George made a motion to implement the new plan as soon as possible. It was seconded by David. Motion carried, with Ted abstaining.
Committees- There were no comments.
Department Heads- There were no comments.
Town Manager- Mitch spoke about the Hazardous Waste program to see if the Town wanted to participate again this year. Bob spoke to the fact that only 5 people from Sebago brought hazardous waste material to Raymond last year. It was felt that if we were to do anything, that we look at having it at our own transfer station or find out what it would cost by sending it in bulk over to Raymond. David made a motion to abstain from this hazardous waste drive and take care of it in some other manner. It was seconded by Ted. Motion carried.
Camp-O-AT-KA has asked that the speed limit be reduced to 35 m.p.h. in front of the camp on Route 114. Obviously, the Town doesn't have a say in this, but the State wants to know if we support the reduction in the speed limit. The Department of Transportation will be coming out and doing a survey on this area. David made a motion that the Town support this action. It was seconded by Bob. Motion carried with Ted opposing and George abstaining.
The last thing that Mitch spoke about was promoting composting. The Environmental State Planning Office suggested composting. There is a machine that is available for this at a reduced cost. Mitch put a notice in the Shopper's Guide regarding composting to see if anyone was interested in it. Fryeburg or Bridgton got involved with this last year and it was very successful. He asked the audience if anyone was interested or knew of someone who might be to contact him at the office.
9. EXECUTIVE SESSION - PERSONNEL MATTER
At 8:09 p.m., George made a motion to go into Executive Session. It was seconded by Bob. Motion carried.
Meeting was called to order at 9:17 p.m. by Chairperson, Ruth Douglas. No action was taken in Executive Session. David made a motion to meet with Mitch in Executive Session after the next Selectmen's Meeting. It was seconded by Ted. Motion carried.
David made a motion to adjourn at 9:20 p.m. It was seconded by George. Motion carried.
These minutes are not verbatim. A recording of the proceedings is available in the Clerk's office.
Assistant Town Clerk