MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
6:30 p.m.
TUESDAY, JANUARY 3, 2006
TOWN OFFICE BUILDING
I Call to Order
The meeting was called to order at 6.30 p.m. by chairperson, Ruth Douglas.
II Roll Call
Present were: Selectmen, Allen Crabtree, Jeff Harriman, Ruth Douglas and David McCarthy.
Robert Irish Jr. was absent. Town Manager, Dave Hague and Recorder Maureen Tabor. Guests
present were: Carol Brown, Maurice Davies, Don Allen, Don Olden, Jason Schoolcraft, Phil
Strike, Peter Van Hemel, Rescue Chief, Lauris Champagne, Fire Chief, Ken Littlefield, Public
Works Director, Ted Shane, Recreation Director, Belisa Harriman, and Mike Corrigan of “The
Bridgton News”.
III Executive Session pursuant to Title 1 M.R.S.A. § 405 (6) (A) to discuss a Town Management personnel matter.
IV Adjustments to the Agenda
Dave McCarthy asked that the Girl Scout Sidewalk Project be postponed until the next Selectmen’s meeting on February 7, 2006.
V Next Board of Selectmen’s Meeting is scheduled for February 7, 2006 at 7:00 p.m.
VI Comments from the Public
None
VII Written Communication
A. Approval of the December 6, 2005 Selectmen’s Meeting Minutes
Dave McCarthy made a motion to amend the minutes with the following:
Section IX B – FERK be changed to FERC, and Section IX C- Fire Chief
Ken Littlefield was instructed to address all maintenance issues Dept. Head to Dept. Head. Allen Crabtree made a motion to accept the minutes as amended. It was seconded by Jeff Harriman. Motion carried.
B. Approve Warrants # 23, # 24, # 25, #26
Dave McCarthy made a motion to approve warrants #23, #24, #25 and #26. It was seconded by Jeff Harriman. Motion carried.
VIII Old Business
A. Girl Scout Sidewalk Project (Beth McCarthy)
Postponed until the next Selectmen’s meeting on February 7, 2006.
B. Discussion Concerning the Maintenance of Dirt Roads
Dave McCarthy made a motion to discuss. It was seconded by Allen Crabtree.
Dave Hague said that he is working on the Winter Maintenance Policy for Public Easements and Private Roads. Ted Shane presented an assessment of Private Roads. After Dave Hague has finished reading the road manual legal document he received form MMA, he will know if any changes are needed in the Town of Sebago’s policy. A letter will be sent to all residents on private and public easement roads, stating that winter maintenance will not take place on their roads in the 06-07 season, unless they bring the road up to town standards, so the road can be accepted by the Town as a Public Way.
No motion needed.
C. Discussion about the encroachment at Fire Station #2
Dave Hague stated that the Town residents never voted to accept the deed back in 1989, and that the Selectmen are not authorized to accept it without a Town vote. Dave said he would like to see a warrant article at the Town Meeting to accept the deed with a new description. There was concern as to how this new deed description could be done. Dave Hague will speak to an attorney as to how the deed could be written, and will check to see if the other three properties in question were accepted at Town Meeting. He will bring his results back at the Selectmen’s meeting on April 4, 2006.
D. Discuss CIP Process
Allen Crabtree made a motion to discuss. It was seconded by Dave McCarthy. Dave McCarthy feels that they are right on track with the process, but he did say they could use more members. The prioritizing process will begin on January 24th. A proposal of committee members will be ready for the next Selectmen’s meeting, to be discussed and voted on.
IX New Business
A. Discussion of Murals at the Town Hall
Allen Crabtree made a motion to discuss. It was seconded by Jeff Harriman. Jeff stated that it was brought to his attention that maybe something could be done with the walls in the Town Hall, representing the Town of Sebago. Removable Posters were suggested, along with hiring a professional to do some art work. At this time it was presented to see if there was an interest. Dave McCarthy made a motion to take no action at this time. It was seconded by Jeff Harriman. Motion carried.
B. Abatements/Supplements as recommended by Assessor’s Agent
Allen Crabtree made a motion to discuss. It was seconded by Dave McCarthy. Dave McCarthy made a motion to accept the Abatements/Supplements as recommended by the Assessor’s Agent. It was seconded by Allen Crabtree. Motion Carried.
C. Discussion of Cumberland County Emergency Preparedness Training
Dave McCarthy made a motion to discuss. It was seconded by Allen Crabtree.
The next meeting is scheduled for January 25th from 9:00-3:00. Selectmen were looking for someone to go. Carol Brown said that she was planning to attend. Ken Littlefield and Lauris Champagne said they were unable to attend, but Lauris said she would find someone to go.
X Reports from Town Officials & Committees
A. Town Manager
1. The next CIP meeting is scheduled for January 24th at 7:00 p.m.
2. The Budget Committee will be meeting on January 16th at 7:00 p.m., Dave
would welcome any comments on the Budget Manuals from the Selectmen.
3. Items needed to be placed on the Selectmen’s Agenda for the February meeting:
1. Approval of the CIP process and appoint new CIP members.
2. Pier owners from Safe Harbor have requested to be placed on the agenda.
4. Bob Sharkey will begin attending the Planning Board meetings on January
10th. The Planning Board will now be meeting on the second Tuesday of each
month. After attending the Harbors Masters training, the Selectmen will appoint
the Code Enforcement Officer to the position of Harbor Master.
5. The fence section on Quest Ave. has been removed. The one remaining post will be removed when the frost is gone.
6. Dave Hague will be attending the first meeting for the Community Development Block Grant Design Committee, and Allen Crabtree will attend the second and third.
7. New table and chairs are in the basement at the Town Hall. Five tables have been stored for future Town use. Two old tables will remain at the Town Hall for “serving tables”. The remaining tables will be sold or donated to non-profit organizations in Sebago.
B. Selectmen
Dave McCarthy said he is looking for a spreadsheet with notes for the budget. He would like to see more documentation stating the essence for the proposal, along with more space for comments.
Dave McCarthy asked Lauris Champagne if she would be picking up the lockers, or if she needed to have them delivered. She will be picking them up.
Allen Crabtree asked that an electronic copy of the Budget PDF file be sent to him. Dave McCarthy said he would send it.
After reading an article concerning a Comprehensive Plan change in a neighboring town, Allen thought it might be of interest to the Town. He will bring in the article on cluster zoning
Joe MacMahon asked Allen Crabtree if the room at the Town Office could be used for the Democratic Caucus. Selectmen agreed to discuss the policy at the next Selectmen’s meeting, concerning the room usage. Allen will ask for Joe to get in touch with Belisa for the availability of the Town Hall.
C. Department Heads
Rescue Chief, Lauris Champagne wanted to thank everyone who sponsored the family for Christmas. Everything was gratefully received.
The Rescue Department will be holding a work day to clean the rescue barn at 9:00 a.m. on January 21, 2006. Lunch will be served for those who help.
Fire Chief, Ken Littlefield said that he hopes to hold an open house at the Fire Station at the end of January. He will post the date and time.
Items from the FEMA Grant have arrived.
Required training for the fire fighters will be complete by the end of March.
Public Works Director, Ted Shane said they will be picking up the new plow truck on Wednesday 1/4/06. The wrong body was ordered for the truck, so that will come at a later date.
An analysis of what it cost the Town to hall trash was given to the Selectmen, he is open for comments on the format of the report.
D. Committees
Dave McCarthy said that the CIP Committee is looking for more members from the general public. Any ideas the public may have for the Town should be presented to the committee, before the items become prioritized.
Dave McCarthy made a motion to move to executive session at 8:17. It was seconded by
Allen Crabtree. Motion carried.
XI Executive Session pursuant to Title 1 M.R.S.A. § 405 (6) (A) to discuss a Town Management personnel matter.
Dave McCarthy made a motion to return to regular session at 9:40 p.m. It was
seconded by Jeff Harriman. Motion carried.
No action taken during executive session.
XII Adjournment
Dave McCarthy made a motion to adjourn at 9:41 p.m. It was seconded by Jeff Harriman.
Motion carried.
Respectfully Submitted,
Maureen Tabor
Deputy Clerk
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