I Call to Order
The meeting was called to order by interim Chair, Jeff Harriman at 7:00 p.m.
II Roll Call
Present were: Selectmen; Jeff Harriman, Bob Irish Jr., Dave McCarthy, Allen Crabtree, and Town Manager; David Hague, and Recorders; Michele Bukoveckas and Nancy LaPointe. Guests present were: Fire Chief, Kenneth Littlefield, Mike Borsetti, Selectmen Elect: Maureen Harriman, Alice Holt, Jan and Peter Wilk, Ray Maher, and Bruce Hart.
III Adjustments to the Agenda
Dave McCarthy stated that he would like Reports from Town Officials and Committees to become item IV on future agendas.
IV Next Board of Selectmen’s Meeting is scheduled for: June 20, 2006 at 7:00 p.m.
V Comments from the Public
Alice Holt asked the Boards assistance on having a Speed Zone Study on Hancock Pond Road. She stated that she spoke with D.O.T. and they stated that since the Town has ownership of the road, the Town has to request, and apply for the study.
VI Written Communication
A. Approval of the May 16, 2006 Selectmen’s Meeting Minutes
Allen Crabtree made a motion to approve the May 16, 2006 Selectmen’s Meeting minutes. It was seconded by Dave McCarthy. Motion carried.
B. Approval of Warrants # 46 & #47
Bob Irish Jr. made a motion to approve warrants # 46 & #47. It was seconded by Allen Crabtree. Motion carried.
VII Old Business
A. Approve Road Standards Order 02-06
Bob Irish Jr. made a motion for discussion. It was seconded by Allen Crabtree. Town Manager, David Hague stated that MMA recommended that future acceptance of public easements not be conditional and should include an easement deed to the Town. MMA also recommended that the Town approve public easements once and not annually (not this year). In the event that a public easement is no longer a public easement, the Town would have to go through a road discontinuance process. There being no further discussion, Allen Crabtree made a motion to approve the Road Standards Order 02-06. It was seconded by Dave McCarthy. Motion carried.
An Order to Establish Standards for Plowing Public Easement Roads.
BE IT ORDERED BY THE BOARD OF SELECTMEN OF THE TOWN OF SEBAGO, MAINE:
That the following standards for plowing public easement roads are hereby adopted; that for the Town to consider plowing public easement roads, owners of the roads must adhere to these standards; and that the Public Works Director/Road Commissioner will inspect public easement roads for compliance with maintenance standards by August 1 of each year and report his findings and recommendations to the Board of Selectmen.
1 At the very least, public easement roadways must maintain their current width and include an area for winging back snow banks. Roads accepted as Public Easements after Town Meeting of 2006 must meet town road specifications.
2 Public easement roadways must have a properly maintained surface (i.e., smoothly graded or paved) and must be free of trees, shrubs, branches, rocks and other obstructions that may damage or impede plowing vehicles.
3. Public easement road surfaces must be adequate to support heavy plowing vehicles
4. A turning area adequate for large plow vehicles must be provided. This area must allow for snow storage and turning and maneuvering the area as to not cause damage
5. Public easement roadways must have a minimum of two permitted residences.
6. Property owners and/or road association(s) must grant an acknowledgement of a public easement and grant an easement deed to the Town.
Amended: April 1, 2003
Amended: May 2, 2006
David K. Hague, Town Manager
B. Review articles for the Annual Town Meeting
Allen Crabtree made a motion for discussion. It was seconded by Bob Irish Jr. Town Manager, David Hague stated that the following amendments should be made from the floor:
Article 1-include by written ballot.
Article 10-include by written ballot, and should specify a limit of $1,730,000.
Article 21-should include the words “up to” the amount.
Article 22- should define “gifts” as things other than money.
Allen Crabtree made a motion that Jeff Harriman make all motions, and that Selectmen Elect, Maureen Harriman second all motions. It was seconded by David McCarthy. Motion carried with Jeff Harriman abstaining.
C. Comments on the Comprehensive Plan presentation
Bob Irish Jr. made a motion for discussion. It was seconded by Allen Crabtree. Town Manager; David Hague stated that the Plan had been modified with the changes discussed at the public hearing. The Plan has been certified, attested and posted. Allen Crabtree stated that he has a 5 minute power point presentation that he and Paul White will present.
D. Comments on the Public Safety Bldg. presentation
Dave McCarthy made a motion for discussion. It was seconded by Bob Irish Jr. The Committee will present a 10-12 minutes power point presentation after Article 24 or after lunch. The committee will also have hand-outs to distribute.
E. Approve car wash at Fire Station #1 for July 8th
Dave McCarthy made a motion for discussion. It was seconded by Bob Irish Jr. The Board stated that that the Town Manager should make the decision on these types of items. The Board stated that the Department Head whose building is being used should sign the Use of Facilities form as well as the Town Manager. Dave McCarthy made a motion to approve the request for the car wash. It was seconded by Bob Irish Jr. Motion carried.
VIII New Business
A. Driveway on Quest Ave.
Dave McCarthy made a motion for discussion. It was seconded by Bob Irish Jr. The Board stated that they would allow the homeowner to pave to the pavement, providing that the same grade is maintained, and that the 20% allotment is not exceeded.
IX Reports from Town Officials & Committees
A. Town Manager
David Hague stated the following:
-Chamber Legislative Committee will hold a property tax forum on Wednesday, May 31, 2006 at 7:00 p.m. at Lakes Region High School
- Web site is up and running, do we want to put draft minutes up in draft format? The Board stated “yes”. The same is expected from committees.
-Language to ratify over-drafts in this current budget of less then 5% will be ready for the June 20, 2006 meeting. Monies to ratify the over-draft will come from the undersigned fund balance.
-The Universal Waste Weekend ad has been run, tires will be allowed this year.
-Safe Harbor Road-It has been determined that this was Town Property. Dave McCarthy made a motion to put the sign back up and enforce the sign. It was seconded by Jeff Harriman. Jeff Harriman and Dave McCarthy voted in favor of re-installing the sign, and Allen Crabtree and Bob Irish Jr. voted against re-installing the sign. Allen Crabtree made a motion to accept the Safe Harbor R.OW. as town property. It was seconded by Bob Irish Jr. Motion carried. The signage will be installed and enforced.
Bob Irish would like to work with the Portland Water District and the Department of Environmental Protection for a solution to maintaining water access, without causing erosion.
The Board will discuss staffing options for the Public Works Department at the end of the meeting.
Dave McCarthy-Stated he wanted the Town Manager’s phone number changed on the web site to the Clerk’s Office. Dave would also like a sign survey done on Hancock Pond Road.
Allen Crabtree- Wanted to know when the railings on the steps at the Town Hall would be installed. He was informed they would be installed on Thursday.
Jeff Harriman- Stated that the date on the Election Warrant was incorrect and wanted to know if it has been corrected. He also stated that the Planning Board should not be collecting fees. He feels that the individual should be directed to come to the town office and pay the required fees.
C. Department Heads
Fire Chief, Kenneth Littlefield, reported that the extricating training went well.
There were none.
Allen Crabtree made a motion to discuss staffing options for the Public Works department. It was seconded by Bob Irish Jr. Motion carried.
Allen Crabtree made a motion to adjourn at 9:19 p.m. It was seconded by Bob Irish Jr. Motion carried.
Michele A. Bukoveckas