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Board of Selectmen Minutes 09/26/2006
I       Call to Order
        The meeting was called to order by Chairman, Allen Crabtree at 7:00 p.m.
                        
II      Roll Call
        Present were Selectmen; Allen Crabtree, Maureen Harriman, Jeff Harriman, Bob Irish Jr., Dave McCarthy and Recorder, Michele Bukoveckas.  Guests present were: Health Officer; Helen Twombly, Public Works Director; Dick Aube, Richard Merritt, Fern Letellier, Don Allen, Bruce Hart, and Assessor’s Agent; Mike O’Donnell.
                        
III     Adjustments to the Agenda
        Allen Crabtree added a discussion of the Tabor Bill to New Business.
                
IV      Reports from Town Officials & Committees
A.      Town Manager
        None.

B.      Selectmen
        Dave McCarthy suggested that in the future that the Board have a workshop to discuss the issues, and have a meeting to vote on the issues discussed at the workshop.

        Allen Crabtree reported that an interim Code Enforcement Officer has been hired.  His name is Zac Horton.  Zac will work Wednesdays and Fridays 8:00 a.m. to 4:00 p.m.  Allen Crabtree reported that several applications had been received and that the Board will be reviewing the applications and selecting individuals for interviews soon.

C.      Department Heads
        Health Officer, Helen Twombly stated that the Town should have a policy in place for pandemics.  She stated that the Town should be prepared in the event that something should occur.  The Board stated that she should work with the proper Department Heads and Board of Selectmen to draft a policy and present it at the next meeting.

        Public Works Director, Dick Aube stated that he has received a lot of response from citizens on Public Easements as a result of the certified letters that were sent out.  He said that he has not heard from residents on Quaker Camp Rd., Jordan’s Driveway, Kipikas Driveway, and Spider View.

D.      Committees
        None

V       Next Board of Selectmen’s Meeting is scheduled for:  October 3, 2006

VI      Comments from the Public
        Don Allen stated that he feels that the Town is not communicating well.  He feels that the meetings should be listed in the local papers also, as many residents may not have internet access.  The Board stated that communication is a high priority that has been discussed with all Town Manager applicants and will be addressed in the future.
        
Richard Merritt presented the Board with a petition of residents who are concerned about the speed along Route 114.  Richard Merritt stated that this is a safety issue which needs to be addressed.  Maureen Harriman stated she had spoken with Officer Kevin Joyce concerning extra patrols, and installing speed radar signs.  Public Works Director, Dick Aube stated that the Department of Transportation is planning on rebuilding that portion of Route 114, and now is a good time to address the issue of speed.  Dick stated that there is a protocol the Town must follow in order to have the speed limit changed.  Dick suggested that a letter be drafted to “get the ball rolling” for speed, and traffic counts.  Jeff Harriman will research the issue and the different options available and report back at the next Board meeting.

VII     Written Communication
A.      Approval of the September 19, 2006 Selectmen’s Meeting Minutes  
Jeff Harriman made a motion to approve the September 19, 2006 Selectmen’s Meeting Minutes.  It was seconded by Dave McCarthy.  Motion carried, with Bob Irish Jr. abstaining.

B.      Approval of Warrant # 12
Jeff Harriman made a motion to approve Warrant # 12.  It was seconded by Bob Irish Jr.  Motion carried.
VIII    Old Business
        There was none.
                                
IX      New Business
A.      Discussion and Setting the Mil Rate
Assessor’s Agent, Mike O’Donnell suggested setting the Mil Rate at $11.60.  He stated that this rate would give the Town an overlay of $54,732 which is 1.4% of our allotment.  Mike O’Donnell explained that an overlay is money raised over our obligation for unforeseen expenses, not to exceed 5 %.   The Board felt that this was a reasonable mil rate.  Bob Irish Jr. made a motion to set the mil rate at $11.60 per thousand.  It was seconded by Maureen Harriman.  Motion carried.  Taxes will be due November 3, 2006 and May 4, 2007.  Mike also suggested that the language regarding due dates should be changed to taxes are due 60 days after commitment.  This would give the Town more time to commit the taxes and send out tax bills.  Mike will research the language used by other towns and report back to the Town Clerk.

B.      Road Maintenance Proposal
Public Works Director, Dick Aube presented his proposals to the Board.  In his proposals, Dick would have liked to transfer the funds from the paving account to a General Ledger account and roll it over year to year.  His reasoning was the Road Condition Survey had not been completed yet, therefore, the Town doesn’t know what the priorities are. Dick stated that roads like Peaked Mountain need a lot of work prior to paving.  The Board stated that the money was raised for paving, and that there would be some paving done this year.  They suggested that Dick approach the Budget Committee regarding putting funds in the C.I.P. program to repair roads prior to paving.  The Board also suggested that Dick use funds currently in his budget to do as much as he can.

C.      Demonstration of the New Accessible Voting Solution
        Town Clerk, Michele Bukoveckas did a brief overview of the new changes in Elections this year regarding HAVA (Help America Vote Act, and AVS (Accessible Voting Solutions).  She stated that the State will have a CVR (Central Voter Registration) which all municipalities will maintain their voting list on the internet at the State level.  This will help municipalities monitor voters moving from municipality to municipality in a more timely fashion.  In addition Michele showed that Board the new Accessible Voting machine that will enable people with disabilities to vote independently for the first time.  The machine is a voice ballot which will produce a fax reflecting how the voter voted which will then be placed in the ballot box.  The machine is required for all State and Federal Elections; the State will pay the programming costs.  The machine is not required for municipal elections although it is highly suggested.  The cost of programming the machine would be $100.00 per page.

        Currently the Town Clerk also serves as Warden at all elections.  In order to maintain a better checks and balances at all elections, Michele stated she would like to appoint a warden.  The Board stated it was a good idea.

        There was a brief discussion that the Warrant Article regarding the S.A.D. # 61 Budget amount be removed from the Town Meeting Warrant as it is already approved by the voters at a referendum.  It was suggested to replace the warrant article with an informational line instead.

D.      Discussion of the Tabor Bill
        Bob Irish Jr. made a motion to discuss.  It was seconded by Dave McCarthy. Richard Merritt made a brief presentation of the Tabor Initiative.  He stated that the bill cuts the rate the budget can increase without voter approval.  Richard stated that currently the Towns of Gray and Scarbourgh have adopted resolutions in support of the Tabor Bill, and that he would like the Town of Sebago to do the same.  Dave McCarthy made a motion to draft a resolution in support of the Tabor Bill and present it at the next Board meeting.  It was seconded by Jeff Harriman.  Motion carried.  

        Allen Crabtree stated that there will be a Meet the Candidates night on October 12, 2006 at 7:00 p.m. at the Spaulding Library.  Candidates for the House and Senate will be present for questions and answers.
        
        
X       Executive Session Pursuant to Title 1 M.R.S.A. § 405 (6) (A) to Discuss a Personnel Matter
        Dave McCarthy made a motion to enter into Executive Session at 9:10 p.m.  It was seconded by Bob Irish Jr.  Motion carried.

        Jeff Harriman made a motion to reconvene at 10:21 p.m.  It was seconded by Bob Irish Jr.  Motion carried.  No action taken during Executive Session.

XI      Adjournment
        Bob Irish Jr. made a motion to adjourn at 10:22 p.m.  It was seconded by Jeff Harriman.  Motion carried.



Respectfully submitted,


Michele A. Bukoveckas
Town Clerk