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Sebago Maine Town Seal
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Board of Selectmen Minutes 11/28/2006

I       Call to Order
The meeting was called to order at 7:00 p.m. by Chairman, Allen Crabtree.
II      Roll Call
Present were Selectmen, Allen Crabtree; Jeff Harriman, Maureen Harriman, Bob Irish Jr., Dave McCarthy, Town Manager; Robert Nicholson and Recorder; Michele Bukoveckas.  Guests present were: Rescue Chief; Lauris Champagne, Public Works Director; Dick Aube, Roberta Douglas, Norman Storey, Don Allen, Tim Smith, Bruce Hart, Larry Peters, Heather Small, Anthony Schwieterman and Helen Twombly.
III     Adjustments to the Agenda-There were none.
IV      Reports from Town Officials & Committees
A.      Town Manager
a.      Department Head Meeting-Bob Nicholson stated that Department Heads were setting their goals and priorities as well as starting on their budgets.
b.      Submittal of priority list
Bob Nicholson stated that a priority list is being compiled and will be presented at the next Board meeting.  This list will also set the path for yearly goals.
c.      Parking Lot  Lighting Options/Costs
Bob Nicholson stated that an estimate had been received.  The estimate was for $8,000, and that he didn’t see where we could pay for it this year.  Instead, he recommended that this item be placed in next year’s budget and that the project be put out to bid.  The Board advised that this was a good idea, but would like to see a quick “band-aid” in the interim.
d.      ADT First Estimates on Town Buildings
Bob Nicholson recommended that additional motion detectors be installed, and that this additional cost be budgeted for in next year’s budget.

Bob Irish Jr. made a motion to take VIII, B out of order.  It was seconded by Jeff Harriman.  Motion carried. Lieutenant Congor and Major Tim Doyle in charge of Major Operations of the State Police addressed the Board with options in policing options.  They stated that the State Police and Cumberland County currently share resources on several levels.  Major Doyle recommended that the Town enter into a resource agreement between Cumberland County and the State Police.  They also stated that if an office was available in the area where officers can make calls and download reports, this would help increase a policing presence.  The Town Manager will check with area Towns concerning a resource agreement.

B.      Selectmen-There were none.

C.      Department Heads
a.      Traditional vs. new plowing methods presentation        
Public Works Director, Dick Aube stated that many towns are now using calcium chloride along with salt.  He stated that by applying both calcium chloride and sodium chloride (salt) together the ice on the roads would melt from the pavement up.  Using this salt mixture on well-traveled tar roads instead of the sand-salt mix that Sebago has traditionally been using would be less expensive and would improve the road conditions.  Dick stated that one of the trucks is currently 95% equipped for such a process but would require approximately $250 dollars fully equip it.  The cost to equip the other trucks would be about $2,500.   The Board would like to do a trial run this winter to see if this process does work better and asked Dick to come back with a specific proposal.

D.      Committees
                a.      Community Disaster Committee (appoint committee members)
        Allen Crabtree stated that the committee met on November 17, 2006 and had a Red Cross tour.  He also stated that the committee needed to re-appointed.  Dave McCarthy made a motion to appoint: Carol Brown, Ken Littlefield, Anita Chadbourne, Dick Aube, Allen Crabtree, Robert Nicholson and Jason Schoolcraft to the Community Disaster Committee.  It was seconded by Jeff Harriman.  Motion carried.

V       Next Board of Selectmen’s Meeting is scheduled for:  December 18, 2006.  A workshop is scheduled for December 13, 2006 at 7:00 p.m. with S.A.D. # 61 Superintendent Frank Gorham with a workshop between the Town Manager and the Board of Selectmen to follow.

VI      Comments from the Public
Larry Peters and Heather Small of the Folly Road addressed the Board.   They had concerns with increased traffic on the Folly Road with the recent approval of sub-divisions.  They felt that developers should do up-grades to the road to accommodate their sub-divisions.  The Board will meet with the Planning Board to discuss this issue.
VII     Written Communication
A.      Approval of the November 14, 2006 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the November 14, 2006 Selectmen’s Meeting Minutes.  It was seconded by Bob Irish Jr.  Motion carried with Dave McCarthy abstaining.

VIII    Old Business

                A.      Status report on Pandemic Flu policy
Bob Irish Jr. made a motion to discuss the issue.  It was seconded by Dave McCarthy.  Town Manager, Bob Nicholson stated that this was going to be a team process.  The major portion of the policy is to educate the public and how do we continue to operate if areas become isolated.  Bob Nicholson stated that he wrote a letter to George Flaherty asking him to meet with him, the Public Works Director, Fire, Rescue and the Health Officer to see how best to proceed.    The Town Manager will report at a later date with his findings.

B.      Selectmen Q & A with a Representative from the State Police regarding Policing Issues   (Pending an Officer is available)
Previously taken out of order.                                                                  
IX      New Business
A.      Discussion of Selectmen Meeting Future Dates
This was previously discussed.  Bob Irish Jr. made a motion to table.  It was seconded by Allen Crabtree.  Motion carried.

B.      Town Hall Rental Form/ Checklist/Procedure
        Jeff Harriman made a motion to discuss.  It was seconded by Bob Irish Jr.  The Board approved of the check list, but questioned whether a $100.00 deposit is sufficient in the event of major damage.  It was suggested that renters provide a certificate of insurance. The Town Manager will check with other towns to see how they handle their rentals.  The Board will discuss this at a workshop.  Jeff Harriman made a motion to table.  It was seconded by Dave McCarthy.  Motion carried.

C.      Community Disaster Policy
        Previously discussed.

D.      Disbursement of Holiday Funds
        Bob Irish Jr. made a motion to discuss.  It was seconded by Maureen Harriman.  The Board discussed line item 10-32 in the budget entitled Holiday Assistance with a budget amount of $1,800.00.  Discussion followed stated the funds were set aside for assistance to needy families in an emergency during the holidays.  The Board decided that the General Assistance Administrator would be the contact for the disbursement of the funds.

E.      Protection One (Station 1 & 2 dispatch calls Naples)
        Bob Irish Jr. made a motion to discuss. It was seconded by Allen Crabtree.  Town Manager, Bob Nicholson explained that currently all alarm calls at Station 1 & 2 are being routed to Protection One, which then are routed to Naples.  Bob stated that he received a letter stating that effective November 29, 2006, alarm calls would be routed directly to Naples Dispatch.

X       Executive Session Pursuant to Title 1 M.R.S.A. § 405 (6) (A) to Discuss a Personnel Matter
Bob Irish Jr. made a motion to enter into Executive Session pursuant to Title 1 M.R.S.A. § 405 (6) (A) to discuss a Personnel Matter at 9:34 p.m.  It was seconded by Dave McCarthy.  Motion carried.

Dave McCarthy made a motion to reconvene at 10:35 p.m.  It was seconded by Jeff Harriman.  Motion carried.

There was no action taken during Executive Session.

XII     Adjournment
Bob Irish Jr. made a motion to adjourn at 10:36 p.m.  It was seconded by Maureen Harriman.  Motion carried.

Respectfully submitted,

Michele A. Bukoveckas