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Sebago Maine Town Seal
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Board of Selectmen Minutes 02/15/07

I       Call to Order
        The meeting was called to order at 7:00 p.m. by Chairman, Allen Crabtree.
II      Roll Call
Present were Selectmen; Allen Crabtree, Bob Irish Jr., Maureen Harriman, Town Manager; Robert Nicholson, and Recorder, Michele Bukoveckas.  Selectmen Dave McCarthy and Jeff Harriman were absent.  Guests present were: Rescue Chief; Lauris Champagne, Code Enforcement Officer, Jim Smith, Abe Parker, Don Allen, Greg Smith, Jim Libby, Bruce Hart and Mike Corrigan of the Bridgton News.
III     Adjustments to the Agenda
Bob Nicholson stated that the Fire Chief would not be present to give a report.  Bob also stated that Helen Twombly would not be present to give her report on the pandemic flu policy.  Lastly, Bob added item E-RFPs for Banking Services to his report.
IV      Reports from Town Officials & Committees
A.      Town Manager
a.      Mileage Reimbursement
Bob Nicholson  stated that the Federal average is $0.48/mile, and that he had budgeted to reimburse town employees at $.040/mile beginning in the FY07-08 budget year.  Current reimbursement is $0.35/mile for FY06-07.

b.      CDBG Process
Bob Nicholson stated that two requests had been submitted.  One grant request is in the amount of $10,000 for a Master Road Plan to help the Town plan for road improvements.  The second grant request is in the amount of $8,500 to develop a needs assessment of the elderly, handicapped and LMI individuals in town and plans to address these needs in the future. There would no local match required.  Word on whether grant applications have been accepted is expected soon.

c.      Building Ordinance Process
        Bob Nicholson stated that he and Jim Smith had developed a building ordinance that addresses utilizing the IRC (International Residential Code with international definitions).  The new ordinance would have a sunset provision that phases out the current building ordinance leaving lot size and permit fees structures as appendices in the new ordinance to be phased out when the new Land Use Ordinance is adopted. The new ordinance would also allow the Board to amend permit fees with out re-voting on the whole ordinance.  Bob Irish Jr. stated that he would like the Planning Board’s feedback on the ordinance.

        Bob Nicholson stated that the Planning Board is meeting every Tuesday night to work on the Land Use Ordinance.  The Board is utilizing the services of Rich Rothe as he assisted the Town with the Comprehension Plan.  It is the intent that the Land Use Ordinance as well as other ordinances will be consistent with the Comprehensive Plan.

Allen had questions about several items on the draft ordinance.  Selectmen will review the draft and discuss it at their next BOS meeting.

d.      Planning Board/Board of Selectmen Meeting Nights

e.      New Personnel
Bob Nicholson stated that he was very pleased with the hiring of Dan Nowell as the Working Public Works Supervisor.  He stated that Dan has already made some improvements in the department and that he was looking forward to working with Dan.  Bob Nicholson also stated that Maureen Scanlon was hired as the Deputy Clerk and Administrative Assistant.  Bob stated that Maureen is taking minutes at the Budget Committee meetings and is going to be working with the Public Works Department and the Code Enforcement Office as well as Planning Board.  Bob Nicholson stated that the Town is fortunate to have these individuals working for them.

f.      RFP’s for Banking Services
        Bob Nicholson stated that he has prepared a RFP for banking services that would be sent out to all FDIC Banking Institutions.  He stated that although we are satisfied with our current bank, it is a good idea to do a RFP every 3-5 years to make sure we are getting the best investments for townspeople.   The proposals are due by April 2, 2007 with a roll out date of July 1, 2007.  This is an open ended request that will enable the banks to be creative in their proposals.  Bob Irish Jr. made a motion that the Town Manager move forward with the RFPs.  It was seconded by Maureen Harriman.  Motion carried.  Bob Nicholson also stated that he is preparing a RFP for auditing services as well.

B.      Selectmen
        There were none.

C.      Department Heads
a.      Rescue
Rescue Chief, Lauris Champagne stated that the back up alarm and lights had been fixed on the rescue unit.  She stated that “crackling” noises were being heard so the unit was taken to Rowe Ford, and was taken out of service for 7 days.  Chris Pond and Chris Burnell of Naples Rescue brought a back-up rescue unit to Sebago.  Lauris requested that the Town Manager send a letter of appreciation to Naples Rescue and the Naples Town Manager.   Bob Irish Jr. made a motion that the Town Manager proceed with the letter of appreciation.  It was seconded by Allen Crabtree.  Motion carried.   Allen Crabtree stated that he would like to do an article for the Bridgton News as well.   
D.      Committees
        There were none.

V       Next Board of Selectmen’s Meeting is scheduled for:  March 8, 2007 and April 5, 2007.  The Board also scheduled a workshop with the Budget Committee on March 12, 2007 at 6:00 p.m.

VI      Comments from the Public
        Abe Parker stated that he had heard a rumor that the Town was going to hire a contractor to plow the roads in Sebago.  The Board assured Mr. Parker that this was false.

        Jim Libby requested that the links on the Town web site be a larger font and color.  Mr. Libby also suggested that the trim on the windows of the Town Office be painted.  The Board also suggested that the Fire Station trim be painted as well.
VII     Written Communication
A.      Approval of the January 8, 2007 Selectmen’s Meeting Minutes
        Maureen Harriman made a motion to approve the Jan. 8, 2007 Selectmen’s Meeting Minutes.  It was seconded by Bob Irish Jr.  Motion carried.

VIII    Old Business

A.      Planning Board Land Use Ordinance Update
        Previously discussed under the Town Manager’s report.

IX      New Business
A.      Single Stream Recycling
Bob Nicholson stated that he had spoken with Beth Young of FCR Recycling.  In single stream recycling, there is no sorting, it all goes in together.  The actual sorting gets done at the recycling facility, with no additional costs to the municipality.  Bob stated that he will be meeting with her again to discuss the different options available.

B.      Pandemic Flu Policy update
        Bob Irish Jr. made a motion to table.  It was seconded by Maureen Harriman.  Motion carried.

C.      Budget Review Schedule Set
        Previously done.

X       Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter
Bob Irish Jr. made a motion to enter into Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter at 8:30 p.m.  It was seconded by Maureen Harriman.  Motion carried.

Bob Irish Jr. made a motion to reconvene at 9:20 p.m.  It was seconded by Maureen Harriman.  Motion carried.  There was no action taken during executive session.  

XI      Adjournment
        Bob Irish Jr. made a motion to adjourn at 9:21 p.m.  It was seconded by Maureen Harriman.  Motion carried.

Respectfully submitted,

Michele A. Bukoveckas
Town Clerk