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Board of Selectmen Minutes 03/28/2007
Public Hearing on the Proposed Building Ordinance

Chairman, Allen Crabtree opened the Public Hearing at 6:05 p.m.  Present were: Selectmen; Allen Crabtree, Jeff Harriman, Maureen Harriman, Bob Irish Jr., Dave McCarthy; Town Manager; Bob Nicholson and Recorder, Michele Bukoveckas.  Guests present were: Greg Smith, Jim Libby, Don Allen, Dave Hague, Rescue Chief; Lauris Champagne; Fire Chief; Kenneth Littlefield; Public Works Director; Dan Nowell; Code Enforcement Officer; Jim Smith, and Bruce Hart.

Allen Crabtree stated in 2004 the Town voted down proposed changes to the Building Ordinance.  Code Enforcement Officer, Jim Smith has been working very hard on developing the proposed ordinance and fee structure.  

Jim Smith stated that the Proposed Ordinance uses the International Residential Code as a guideline.
The new ordinance will include a chart that will reference sections of the old ordinance to the new International Residential Code.

Town Manager, Bob Nicholson stated that the new ordinance allows builders to have a reference, clearly defines terms, has a schedule of fees that can be reviewed and changed annually by the Board, and an Appendix C which will disappear when the town accepts a Land Use Ordinance.

Questions were raised concerning the fees.  Some members of the public felt the fees were high.  Jim Smith stated that the new fees are in line with area towns.  It was also explained that the fees are meant to pay to the Code Officer’s position as well as supporting staff.  

Jim Libby stated that the ordinance made reference to termites.  Code Enforcement Officer stated that termites are not a problem in Maine and that reference should be eliminated.  

Jim Libby stated that the new ordinance makes reference to a 60lb snow load.  He felt that this was too high.  Jim Libby stated that Wood Structures Inc. in Saco makes trusses for 42lb and 56lbs, why do we reference 60 lb?  Jim Smith stated that he will research this issue, and make the appropriate recommendation.

There being no further discussion, the Board recommended the following changes and/or corrections:
Ø       Page 2, Table of Contents.  Section 12. Should read-International Residential Code Standards and Requirements.
Ø       Page 3, Section 1-B. insert “manufactured homes” after mobile homes. Page 4, Section 3-E.  Separate paragraph starting with the second sentence, insert “Also” at beginning of sentence.
Ø       Page 4, Section 3-E. Change $500 to $1,000
Ø       Page 4, Section 3-E. Add the words-“regardless of costs” after the word wallpapering.
Ø       Page 6, Section 12.  Part II Standards, Section 4.  Change entry in IRC column to: “Maine State Plumbing Code”.
Ø       Page 8, Table R301.2 (1) Roof Snow Load-This issue will be researched and a recommendation will be made by the Code Enforcement Officer.
Ø       Page 8, Table R301.2 (1).  Change “subject to damage from termite” entry from “48 inches” to “None”
Ø       Page 9, Definitions-Living Space. Strike the word “patios”
Ø       Page 9, Definitions-Unfinished Space, Add the word “patios”
Ø       Page 9, Definitions – Building or Structure, Strike the word “decks”
Ø       Page 9, Definitions-A separate paragraph will be developed to describe Alterations.
Ø       Page 9, Definitions- A separate paragraph will be developed to describe Manufactured Homes based on definition in IRC.
Ø       Page 10, Definitions-Trailer, add the words “or manufactured home” to the last sentence.
Ø       Page 11, Schedule of Permit Fees-Eliminate “Accessory Structure” from New Construction.
Ø       Page 11, Schedule of Permit Fees-Correct the spelling of “Upgrades.”
Ø       Page 11, Schedule of Permit Fees, Alterations or Upgrades – Change Cost “$0.00 to $500.00” and “$501.00 to  $1,000.00” to “$0.00 to $1,000.00” and change fee to “$0.00”.  Change Fee for “$1,001 to $5,000.00” from “$50.00” to “$25.00”.  Change Fee for “$5,001.00 to $10,000.00” from “$75.00” to “$50.00”
Ø       Page 11, Schedule of Permit Fees, Maintenance – Change Cost “$0.00 to $500.00” and “$501.00 to  $1,000.00” to “$0.00 to $1,000.00” and change fee to “$0.00”.  Change Fee for “$1,001 to $5,000.00” from “$50.00” to “$25.00”.  Change Fee for “$5,001.00 to $10,000.00” from “$75.00” to “$50.00”

The Board will hold another Public Hearing on April 11, 2007 at 6:30 p.m.  The public hearing adjourned at 7:25 p.m.


I       Call to Order
        The meeting was called to order at 7:30 p.m. by Chairman, Allen Crabtree.
                                
II      Roll Call
Present were Selectmen; Allen Crabtree, Jeff Harriman, Maureen Harriman, Bob Irish Jr., Dave McCarthy, Town Manager; Bob Nicholson and Recorder, Michele Bukoveckas.  Guests present were: Greg Smith, Jim Libby, Don Allen, Dave Hague; Rescue Chief; Lauris Champagne; Fire Chief; Kenneth  Littlefield; Public Works Director; Dan Nowell, Code Enforcement Officer; Jim Smith; and Bruce Hart.


        
III     Adjustments to the Agenda- New Business, G-Removal of Fitch Road Bridge from CIP list
        
IV      Reports from Town Officials & Committees
A.      Town Manager
a.      CDBG County Update
        Bob Nicholson stated that Sebago had been awarded one of the grants we applied for.  Bob expressed his disappointment with the way the grant process was handled.  The Board suggested that the town work within the process and perhaps revisions to the grant process will be made.  It was also suggested that Bob Nicholson seek to be named chair of the Municipal Oversight Committee.
        
b.      Sand/Salt Shed Bid Update
        Bob Nicholson turned referred this issue to Public Works Director, Dan Nowell.  Dan presented the Board with 3 options for the location of the sand/salt shed.  It was stated that the current proposed site has D.E.P. approval.  The Board then discussed that the sand/salt pile would have to be moved as it is in the approved site.  The Public Works Director and Town Manager will look at whether to sell the sand/salt pile or relocate it.  Allen Crabtree stated that a warrant article might be needed for Town Meeting in the event that the bids for the sand/salt shed construction came in over budget.

c.      April Vacation Student Employment
        Bob Nicholson stated that Public Works would be hiring 6 students during April vacation to clean the Town Beach, Douglas Mountain and cemeteries.

d.      Resignation of Susan Smith (Planning Board)
        Bob Irish made a motion for discussion.  It was seconded by Allen Crabtree.  Bob Nicholson stated that the Planning Board will be looking for new members as well as two alternates.  Bob Irish Jr. made a motion to accept the resignation of Susan Smith.  It was seconded by Allen Crabtree.  Motion carried.

B.      Selectmen
        There were none.

C.      Department Heads        
        
        Rescue-Rescue Chief, Lauris Champagne stated that the Portland Seadogs will be hosting a Home Time Heroes Day.  She said Sebago E.M.S. had nominated Arthur Crowe for this honor.  Arthur will be given 3 tickets for an upcoming game and have his name listed with others on the big screen.  Jeff Harriman made a motion that the Town Manager send a letter of recognition.  It was seconded by Dave McCarthy.  Motion carried.

        Lauris stated that the EMS will be holding an open house on May 26, 2007.  She also stated that EMS will have a student performing community service for 5 hours a quarter.

        Fire-Fire Chief, Kenneth Littlefield stated that a fire truck was out of service during the weekend, leaving the town to rely on mutual aid in the event of a fire. Public Works was not available to do repairs.   Ken questioned what other options would be available in the future.  Town Manager, Bob Nicholson stated that the Department Heads will discuss this at their next meeting and that a policy would be developed and brought back to the Board.
        
                
D.      Committees
        There were none

V       Next Board of Selectmen’s Meeting is scheduled for:  April 11, 2007 at 6:30 p.m. for a Public Hearing on the Proposed Revised Building Ordinance with a Selectmen’s Meeting to immediately follow.

VI      Comments from the Public-None
        
VII     Written Communication
A.      Approval of the March 12, 2007 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the March 12, 2007 Selectmen’s Meeting Minutes.  It was seconded by Bob Irish Jr.  Motion carried.

VIII    Old Business

A.      Discussion of the Purchasing Policy
Bob Irish made a motion to discuss.  It was seconded by Dave McCarthy.  Bob Nicolson stated that the changes from the last meeting had been changed.  The Board further reviewed the policy and felt that the following changes should be made:
Ø       Page 3, C-1 change $1,000 to $2,500
Ø       Page 3, C-2 change $2,500 to $5,000
Ø       Page 3, D change $2,500 to $5,000
Ø       Page 4, 2 remove $1,000 and the phrase “exceeding $1,000 but not”
Ø       Page 4, 3 change $2,500 to $5,000 in two places.

Bob Irish Jr. made a motion to approve Order 02-12 Purchasing Policy with the above changes.  It was seconded by Maureen Harriman.  Motion carried.

Town Manager Bob Nicholson presented three grant applications for approval.  

        Rescue-Grant is for $17,661 with a Town match of $929.  The grant is to purchase 11 sets of turnout gear, and 7 replacement radios.  Approval of the grant would increase the rescue budget an additional $300.00 a year.  Dave McCarthy made a motion to approve the grant application.  It was seconded by Jeff Harriman.  Motion carried.

        Fire-Grant is for $44,069 with a Town match of $2,203.  The grant is to replace the 1987 Tank 1.  Approval of the grant would not increase the Fire Department’s fuel or maintenance budget.

        Fire-Grant is for $65,000 with a Town match of $3,250.  The grant is to replace the 20 year old “Jaws of Life”, purchase air lift pads for auto extrication, and purchase additional rescue jacks and extrication equipment.  Approval of the grant would increase the Fire Department’s maintenance budget $200 a year.
Dave McCarthy made a motion to approve both Fire Grant Applications.  It was seconded by Maureen Harriman.  Motion carried.

Jeff Harriman excused himself from the meeting at 8:55 p.m.

Allen Crabtree suggested taking item C out of order and discussing the issue after item A.
        
                                                                                
IX      New Business
                
                A.      Rescue Billing Write-Off
        Bob Irish Jr. made a motion for discussion.  It was seconded by Dave McCarthy. Rescue Chief; Lauris Champagne stated that the billing company makes three attempts at collecting for rescue calls.  Bob Irish Jr. made a motion to write off un-collected rescue bills in the amount of $5,178.73.  It was seconded by Dave McCarthy.  Motion carried.  Dave McCarthy made a motion that the Town Manager and Fire Chief research and develop a policy for seeking reimbursement for vehicular fire calls and report their findings after Town Meeting.  It was seconded by Bob Irish Jr.  Motion carried.
        
        C.      Surplus Inventory Discussion
        Dave McCarthy made a motion for discussion.  It was seconded by Bob Irish Jr.  Rescue Chief, Lauris Champagne stated that the Rescue has surplus equipment such as: backboards, scope stretchers, a cot, a stair chair, and a Life Pac 10 with charger.  Lauris stated that she would like to donate the items to the schools for training exercises, with exception of the Life Pac 10 which could be sold. Maureen Harriman made a motion to sell the Life Pac 10, with the funds going to the Undesignated Fund Balance and donate the remaining items.  It was seconded by Bob Irish Jr.  Motion carried.

                B.      Review Draft of Town Meeting Warrant
        Bob Irish Jr. made a motion to discuss.  It was seconded by Maureen Harriman.  The Board was presented with a draft copy.  

        Articles 2-9            Allen made a motion to approve as presented.  It was                    seconded by Maureen Harriman. Motion carried.

        Articles 10 & 11                Dave McCarthy made a motion to approve as presented.  It                                was seconded by Maureen Harriman.  Motion carried.      

        Article 12              Bob Irish Jr. made a motion to table.  It was seconded by                               Allen Crabtree.  Motion carried.

        Article 13              Dave McCarthy made a motion to approve as presented.  It                                was seconded by Maureen Harriman.  Motion carried.

        Article 14              Maureen Harriman made a motion to approve as                                    presented.  It was seconded by Bob Irish Jr.  Motion                            carried.

        Article 15              Bob Irish Jr. made a motion to table indefinitely.  It was                              seconded by Maureen Harriman.  Motion carried.

        Articles 16-21          Maureen Harriman made a motion to approve as                                    presented.  It was seconded by Bob Irish Jr.  Motion                            carried.

        Article 22              Bob Irish Jr. made a motion to discuss.  It was seconded by                     Allen Crabtree.  Bob felt the Article should be worded to                               reflect that it is an amended ordinance.  Maureen Harriman                              made a motion to word Article 22 to read “To see if the                               will adopt revisions to the Town of Sebago                                      Building Ordinance last adopted October 22, 2002”.  It was                              seconded by Bob Irish Jr.  Motion carried.

The warrant will be brought back at the next meeting to further discuss Article 12.

Town Manager at this time thanked the Board of Selectmen, Budget Committee, and C.I.P Committee for all their hard work and commitment.  All efforts were greatly appreciated.

                D.      Public Safety Building Discussion
        Bob Irish Jr. made a motion to discuss.  It was seconded by Dave McCarthy.   Bob Nicholson asked for direction.  The Board stated that the committee needs to meet and narrow the three sites to one choice and to recommend an architectural and engineering firm to the Board of Selectmen.  It was recommended to include a new member from the Planning Board to serve on the committee to replace Steve Burgess who asked to be allowed to resign from the committee..

                E.      Municipal Waste Facility Discussion
        Dave McCarthy made a motion to table.  It was seconded by Maureen Harriman.  Motion carried.

E.      Schedule Hazard Waste Day
        Dave McCarthy made a motion to table.  It was seconded by Maureen Harriman.  Motion carried.

F.      Removal of Fitch Road Bridge from CIP List.
Allen Crabtree made a motion to remove the Fitch Road Bridge from the CIP list as recommended by the CIP committee.  It was seconded by Maureen Harriman.  Motion carried with Allen Crabtree, Maureen Harriman and Bob Irish Jr. in favor, and Dave McCarthy opposing.

X       Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (F) to Discuss a Hardship Abatement, Case # 2007-01  Dave McCarthy made a motion to move into Executive Session at 10:10 p.m. pursuant to M.R.S.A. Title 1 § 405 (6) (F) to Discuss a Hardship Abatement, Case # 2007-01.  It was seconded by Maureen Harriman.  Motion carried.

        Dave McCarthy made a motion to re-convene at 10:42 p.m.  It was seconded by Maureen Harriman.  Motion carried.

        Maureen Harriman made a motion to grant a one month extension to case number 2007-01 and to have the Town Manager review the tax abatement application.  It was seconded by Bob Irish Jr.  Motion carried.
                
XI      Adjournment
        Dave McCarthy made a motion to adjourn at 10:45 p.m.  It was seconded by Allen Crabtree. Motion carried.



Respectfully submitted,


Michele A. Bukoveckas