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Board of Selectmen Minutes 05/15/2007
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
7:00 p.m.
Tuesday, May 15, 2007
TOWN OFFICE BUILDING

All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.



I       Call to Order
        The meeting was called to order at 7:00 p.m. by Chairman, Allen Crabtree.
                                
II      Roll Call
Present were Selectmen; Allen Crabtree, Jeff Harriman, Maureen Harriman, Bob Irish Jr., Dave McCarthy, Town Manager; Bob Nicholson, and Recorder, Michele Bukoveckas.  Guests present were: Don Olden Sr. and Bruce Hart.
        
III     Adjustments to the Agenda
        There were none.

IV      Written Communication
A.      Approval of the May 1, 2007 Selectmen’s Meeting Minutes
Bob Irish Jr. made a motion to approve the May 1, 2007 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried.

V       Comments from the Public
        Don Olden Sr. stated that the trenches and ditching that was done 2 years ago have filled in with sand.  He suggested that the sand be swept up and reused.  Bob Nicholson stated that the town is looking into using a sweeper which would collect the sand as it sweeps it.

VI      Old Business
A.      Liquor License for Rustic Barrel
Bob Irish Jr. made a motion to approve a Liquor License Renewal for the Rustic Barrel.  It was seconded by Jeff Harriman.  Motion carried with Maureen Harriman abstaining.
                                                                                
VII     New Business
A.      Sand/Salt Shed Bid Review and Selection
Bob Irish Jr. made a motion for discussion.  It was seconded by Maureen Harriman.  Town Manager, Bob Nicholson stated that 9 bids were received.  The high bid was $331,854 and the low bid was $201,137. The low bidder was not qualified.  Bob Nicholson recommended that David Trask & Son be awarded the bid.  He stated that Mr. Trask had built 6 Sand/Salt Sheds for the State of Maine and 15 sheds for municipalities.  Bob Nicholson reviewed, in detail, various scenarios for capacity and usage of the salt shed.  Bob Irish Jr. made a motion to award the bid to David Trask & Sons for a 5,000 cubic yard shed, and direct the Town Manager to work with him to meet our budget.  It was seconded by Jeff Harriman.  Bob Irish Jr. rescinded his motion, and Jeff Harriman rescinded his second.  Bob Irish Jr. made a motion to award the bid for a 5,000 cubic yard building, not to exceed $229,000.  It was seconded by Jeff Harriman.  Motion carried.  The Board instructed the Town Manager to work with the contractor on the possibility of reducing costs.  The Board would like the Town Manager to report his findings at the next Board meeting.  




B.      Audit RFPs Review and Selection
        Bob Irish Jr. made a motion for discussion.  It was seconded by Maureen Harriman.  Bob Nicholson stated that 3 bids were received (a fourth from our current auditor was received today).  Bob stated that one of the bidders did not receive exuberant references, and had the least amount of municipal experience.    The other two firms had a lot of municipal experience and had also worked with school districts.  Bob Irish Jr. made a motion to go with the Town Manager’s recommendation of hiring Berry, Fowels & Co for 3 years.  It was seconded by Maureen Harriman.  Motion carried.

C.      Town Meeting Reportorial Discussion
        Bob Irish Jr. made a motion for discussion.  It was seconded by Jeff Harriman.  Bob Nicholson stated that he and the staff are preparing for Town Meeting.  The Board stated they would like to have a workshop on May 29, 2007 at 7:00 p.m. to prepare for Town Meeting.  
        
VIII    Reports from Town Officials & Committees
A.      Town Manager
a.      EMA Storm Update
        Bob Nicholson stated that he would be meeting with Chuck Wasserloos, Project Officer sometime this week to assess damage.  Bob informed the Board that the paperwork for FEMA reimbursement has been started and is progressing well.  

b.      Bid Postings Local / Result Display
        Bob Nicholson informed the Board that the results of the bid opening will be placed on the Town’s website.
        
c.      Agenda Revisions
        Bob Nicholson stated that he have revised the format of the agenda.  Old Business and New Business have been moved to the top of the agenda as these items tend to be discussed longer.  Reports from town officials are now at the end of the meeting as they are generally “housing keeping” items and are shorter.

B.      Selectmen
The Board congratulated Maureen Harriman as moderator at Meet the Candidates Nights.  All agreed she did a great job!

        Maureen Harriman stated that questions regarding the trail were raised at Candidates Nights.  The Board stated a site walk should be done.  Bob Nicholson stated he would be meeting with Parking Lot Attendant, Diana Letellier on Thursday, May 17, 2007 at 4:00 p.m.

        Allen Crabtree stated that Spaulding Library had been selected to receive a library make-over.  The make-over may include, furniture selection, floor coverings, signage, paint color choices, and re arrangement of furniture and equipment.

        Bob Irish Jr. inquired about when the dock at the Town Beach will be installed. He was told it would be this week.  Bob Irish Jr. also recognized Dave McCarthy for his service to the Town as Selectmen.  The Board felt Dave McCarthy brought some insight to the Board as well as the Budget Committee.  Thank you Dave!   Dave thanked the Board and stated it was a pleasure working with them.
                
C.      Committees
        There were none.

IX.     Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter      
Dave McCarthy made a motion to enter into Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter at 8:36 p.m.  It was seconded by Maureen Harriman.  Motion carried.
        

Bob Irish Jr. made a motion to reconvene at 9:23 p.m.  It was seconded by Dave McCarthy.  Motion carried.

No action taken during Executive Session.

Bob Irish Jr. made a motion to enter into an employment agreement with Robert Nicholson as Town Manager, effective May 15, 2007 for 3 years.  It was seconded by Dave McCarthy.  Motion carried.
        

X.      Adjournment
Bob Irish Jr. made a motion to adjourn at 9:25 p.m.  It was seconded by Jeff Harriman.  Motion carried.



Respectfully submitted,


Michele A. Bukoveckas
Town Clerk