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Sebago Maine Town Seal
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Board of Selectmen Minutes 07/17/2007
I            Call to Order
             The meeting was called to order at 7:03 p.m. by Chairman, Allen Crabtree.         

II      Roll Call
        Present were Selectmen: Allen Crabtree, Maureen Harriman, Bob Irish Jr., Abe Parker, Town
              Manager, Bob Nicholson and Recorder, Maureen Scanlon.  Absent was Selectman: Jeff Harriman.
            
Guests present were: Dan Nowell, Public Works Director, Don Olden Sr., Joseph Brown, Philip Strike, Jim Libby, Maurice Davies, David Hague.     

III     Adjustments to the Agenda
       
              1.) New Business – Add Section C. – Consolidation of SAD #61

             2.) New Business – Add Section D. – New Driveway for Town Hall
  
              3.) New Business – Add Section E. – Bob Irish’s resignation submittal

IV      Written Communication
A.      Approval of the July 3, 2007 Selectmen’s Meeting Minutes
Bob Irish Jr. made a motion to approve the July 3, 2007 Selectmen’s Meeting Minutes.  It was seconded by Maureen Harriman.  Motion carried with all in favor.

Amendments to July 3, 2007 Selectmen’s Meeting Minutes
Section V – Comments from the Public

Maureen Harriman asked to have it noted in these minutes that the information regarding flags purchased by the SYAA organization last year were not actually donated to the town.  Ownership of these flags was actually retained by the SYAA organization and the act of displaying and maintaining them throughout the town was their donation to the community at large.    

Section VIII – Reports from Town Officials – Section B – Selectmen

Some discussion ensued regarding the Board of Selectmen Meetings being held on the first and third Tuesdays of the month.  It was noted that any site walks, or workshops would be held in addition to the regularly scheduled meetings.

Section VI – Old Business – Section B – Discussion of Disbursement Warrant
(Second paragraph – first sentence)

Mr. Nicholson reported that he has been looking into this matter and stated that the stipend is actually for administrative work performed by the Fire Chief and Deputy Fire Chief, in addition to their normal wages for firefighter duties.  Mr. Nicholson will continue to look into this matter to assure proper policies are in place and being followed accordingly.  He will report back to the Board of Selectmen with his findings.      

  V             Comments from the Public - None
             
                                         

VI         Old Business
A.      Public Safety Building Committee Response to BoS Motion of June 19, 2007
Bob Irish Jr. made a motion to discuss.  Seconded by Maureen Harriman.  

Mr. Nicholson reviewed the status of the recently reconvened Public Safety Building Committee’s progress.  Maurice Davies expanded on their findings to date with additional input from Mr. Nicholson.  It was explained that the committee again reviewed the idea of Fire Station #2 being a potential site for this building.  A motion was made by a committee member not to recommend this site for several reasons, one of them being the size of the lot and what it would be able to accommodate.  After discussion, it was decided by the committee not to recommend this location as a potential site.  Quite a bit of discussion ensued regarding this subject.  

Maureen Harriman stated that she wanted to clarify for the committee, her reason for asking them to reconvene.  She stated that when the committee came before the Board, it was apparent that several committee members felt as though there were several issues that needed further research before making a final recommendation to the Board.  Therefore, she felt that all options should be investigated before a final decision is made that will have an impact on the town for many years to come.

Bob Irish Jr. made a motion to Table this matter till the Board is able to decide, after additional research with the committee members, in which direction they would like to proceed.  Seconded by Allen Crabtree.  Motion failed with Bob Irish Jr. and Allen Crabtree voting in favor, Abe Parker opposed, and Maureen Harriman abstained.   

Allen Crabtree made a motion to direct the Town Manager to arrange a workshop for the Board of Selectmen and the Public Safety Building Committee to have a site walk and have further discussion on this issue.  This is to be done before the next Selectmen’s Meeting.  Seconded by Abe Parker.  Quite a bit of discussion ensued.  Motion carried with all in favor.   

Maureen Harriman requested that the minutes for any future Public Safety Building Committee meetings include the names of the members present.  Allen Crabtree requested that these minutes also be posted on the Town’s web site.  He further stated that he would like to see other meeting minutes such as the Safety Committee, and Planning Board also posted on the web site for public access.

B.      Sand/Salt Shed Update
                                        Bob Irish Jr. made a motion to discuss.  Seconded by Maureen Harriman.
                        
                        Dan Nowell, Director of Public Works, gave an update on the progress of the
                                         construction.  Robert Nicholson stated that the Engineer and the Contractor are both
                        satisfied with the compacting (of soil) and will “sign off” on this phase of the project.

Bob Irish Jr. suggested increasing security in the construction area due to the Sebago Days event taking place this weekend.  Mr. Nicholson will have the Public Works department take care of securing this area.  
                        
                        Mr. Nicholson reviewed the Real Time Budget Tool information sheet pertaining to
                        the actual cost of the project to date.  There was some discussion on the cost and
                        funding for this project.  

VII     New Business
A.      Joe Brown/Michael Haskell, dba Hasbro Construction
Bob Irish Jr. made a motion to discuss.  Seconded by Maureen Harriman.

Bob Nicholson mentioned that Mr. Brown is in attendance at tonight’s meeting.  He explained that he has had several conversations with Mr. Brown regarding some issues that he has with the Town of Sebago.  Mr. Brown has agreed to meet with the Town Manager at 10:00 a.m. tomorrow morning and research the problem further before coming back to the Board for any action.  

Bob Irish Jr. made a motion to Table this item so that it may be addressed at a later date.  Seconded by Maureen Harriman.  Motion carried with all in favor.

B.      Schedule Special Town Meeting for August 7, 2007 – Sign Warrant
Bob Irish Jr. made a motion to discuss.  Seconded by Maureen Harriman.

Discussion ensued regarding the need to hold a Special Town Meeting in order to vote on the following article.  

To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town to adjust the Capital Investment Program line item Sand Salt Shed $53,000.00 dollars from $225,000.00 dollars to $278,000.00 dollars, using funds from the Undesignated Fund Balance to cover the increased cost.  As well as, to accept funds from Maine Department of Transportation of $95,000.00 dollars through the Maine Department of Transportation Sand Salt Shed program, and to put said funds into the Undesignated Fund Balance.  

Bob Irish Jr. made a motion to approve an amended (typographical corrections needed on the original warrant) Special Town Meeting Warrant.  Seconded by Maureen Harriman.  Motion carried with all in favor.

C.      Consolidation of SAD #61
Bob Irish Jr. made a motion to discuss.  Seconded by Maureen Harriman.

Mr. Nicholson stated that he attended an informational session with representatives from all four school districts at the main office of SAD #61 regarding consolidation of school districts.  He further explained, in detail, what was discussed at this meeting.
He recommended to the Board that an Ad-Hoc Committee be assembled to look into exploring different options, such as, breaking from SAD #61, the possibility of working with SAD #6, or perhaps even supporting our school system on our own.  Quite a bit of discussion ensued regarding this matter.  Bob Irish Jr. suggested that the minutes from the school district meetings be posted on the town’s web site in order to better inform the public on the stance of SAD #61.

Bob Irish Jr. made a motion to create an Ad-Hoc Committee.  Seconded by Maureen Harriman.  Motion carried with all in favor.  

The Board authorized the Town Manager to send out a letter to see if anyone is interested in being on the Ad-Hoc Committee.  Mr. Nicholson will keep the Board apprised of the committee’s findings and recommendations.
 
D.      New Driveway for Town Hall
Mr. Nicholson reported that he and Dan Nowell, Director of Public Works, have a meeting scheduled to meet with Mr. Schwieterman whose property abuts the Town Hall property.  They will be looking at options of what to do about the current driveway entrance to the Town Hall parking area.  They will also be communicating with the Department of Transportation regarding this matter.  Mr. Nicholson will report back to the Board with their recommendations.

Bob Irish Jr. made a motion to Table this item until further information is available.  Seconded by Maureen Harriman.  Motion carried with all in favor except Abe Parker who abstained from voting.      




E.      Bob Irish Jr. – Resignation
Bob Irish Jr. made a motion to discuss.  Seconded by Maureen Harriman.  

Bob Irish Jr. tendered his resignation to be effective at the close of this meeting.  

Maureen Harriman made a motion to accept Bob Irish Jr.’s resignation.  Seconded by Abe Parker.  Motion carried with all in favor except Bob Irish Jr. who abstained from voting.  

Legal options were discussed regarding the filling of the now vacant Selectman’s position.  

Abe Parker made a motion to have an election to fill the vacancy in November to coincide with the regular election.  Seconded by Maureen Harriman.  Motion carried with all in favor except Bob Irish Jr. who abstained from voting.  

VIII        Reports from Town Officials
A.      Town Manager
Other than items discussed previously at this meeting, the Town Manager reviewed the following items from his report.  
  
1.) The Town Manager requested an Executive Session adjustment pursuant to   
      M.R.S.A. Title 1§ 405 (6)(C) to Discuss Acquisition of Real Property or Economic   
      Development for a recent issue concerning property in the Town of Sebago.  
 
      Allen Crabtree made a motion to add to the agenda an Executive Session as per
      the Town Manager’s request.  Seconded by Bob Irish Jr.  All in favor except for
      Maureen Harriman who abstained from voting.
 
2.) Cumberland County Sheriff’s P.A.L. Program – The Town Manager received a
     request asking that the town donate to their program.  Due to the cost of
     participating in this program, the Town Manager suggested that the Board
     recommend that the Cumberland County Sheriff’s Department participate in the
     yearly non-operating governmental process for requesting funding during the next
     budget cycle.  

     The Board directed the Town Manager to proceed with advising the Cumberland
    County Sheriff’s Department as to the proper procedure to be followed for
     requesting funding from the town.

3.) CDBG Planning Grant – Some discussion ensued regarding the process for    
      setting up this survey.     

B.      Selectmen
Some discussion ensued regarding non-town-owned property being stored at the Public Works garage parking area, such as the Lions Club trailer, etc.  Mr. Nicholson stated that there is a liability factor to consider and mentioned that we are the only town in the area allowing vehicles owned by other entities to be stored on town owned property.  He will investigate the possibility of an existing town policy on this matter, and if one exists, he will assure that these vehicles are not located in the traffic pattern area.  
        
Maureen Harriman stated that she wanted to clarify further that the flags purchased by the SYAA organization were intended to be displayed for the holidays and in areas such as the parade route in town.  As she stated earlier, the ownership of these flags is retained by SYAA..  Some discussion ensued regarding the great efforts made by this organization that are very much appreciated.  However, concerns were expressed as to the precedent being set that may cost the town money in the future if not held in check.  Specifically referenced were items such as bent poles or flags hanging improperly needing repair by Public Works employees.     

C.      Committees – None

IX      Executive Session pursuant to M.R.S.A. Title 1 § 405 (6)(C) to Discuss Acquisition of Real
         Property or Economic Development.      
               Bob Irish Jr. made a motion to move into Executive Session at 9:18 p.m. pursuant to M.R.S.A..
Title 1 § 405 (6)(C) to discuss Acquisition of Real Property or Economic Development and to invite David Hague, former Town Manager, to attend.  Seconded by Maureen Harriman.  Motion carried with all in favor.

Bob Irish Jr. made a motion to re-convene to regular session at 9:53 p.m.  Seconded by Maureen Harriman.  Motion carried with no action taken and all in favor.

X       Additional New Business
Bob Irish Jr. made a motion to accept Quit Claim Deeds for Map 10, Lots 20, 20A & 20B from David Hague.  Seconded by Maureen Harriman.  Motion carried with all in favor.

XI      Adjournment
             Bob Irish Jr. made a motion to adjourn at 9:56 p.m.  Seconded by Maureen Harriman.  Motion
              carried with all in favor.

Respectfully Submitted,



Maureen F. Scanlon   
Recording Secretary