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Sebago Maine Town Seal
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Board of Selectmen Minutes 08/07/2007
7:00 p.m.
Tuesday, August 7, 2007
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.

I.      Call to Order
        The meeting was called to order by Chairman, Allen Crabtree at 7:00 p.m.
II.     Roll Call
        Present were: Selectmen; Allen Crabtree, Jeff Harriman, Maureen Harriman, Abe Parker, Town Manager; Robert Nicholson and Recorder, Michele Bukoveckas.  Guests present were: Public Works Director; Dan Nowell, Alan Munroe, Jim Libby, Don Allen, Don Olden Sr., Maurice Davies, Phil Strike, Norm Storey, Anthony Schwieterman, and Mike Corrigan of The Bridgton News.

III.    Special Town Meeting
        The floor was turned over to the Clerk; Michele Bukoveckas to commence the Special Town Meeting.  

To Norman Storey, resident:

In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Office Meeting room in said Town of Sebago on Tuesday, August 7, 2007 at 7:00 p.m. to act on the following articles to wit:

Article 1.      To elect a moderator to preside at said meeting.
        Town Clerk Michele Bukoveckas, asked for nominations.  Maureen Harriman nominated Alan Munroe.  It was seconded by Allen Crabtree.  There being no other nominations, a written vote was taken, and Alan Munroe was sworn in as Moderator

Article 2.      To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town to adjust the Capital Investment Program line item Sand Salt Shed $53,000.00 dollars from $225,000.00 dollars to $278,000.00 dollars, using funds from the Undesignated Fund Balance to cover the increase cost.  As well as, to accept funds from Maine Department of Transportation of $95,000.00 dollars through the Maine Department of Transportation Sand Salt Shed program, and to put said funds into the Undesignated Fund Balance.
        Allen Crabtree made a motion to accept the article as read.  It was seconded by Jeff Harriman.  Robert Nicholson stated that the increase was due to increases from when the project was originally funded as well as the costs associated with the prep work, which was not budgeted for.  Additional costs are due to engineering fees.  The Town of Sebago has been guaranteed the funds from the State Sand/Salt project.  It was stated that 1,800 cubic yards of sand which was generated from the footings, will be used this winter.  There being no further discussion, a vote was taken, and the motion carried.

Article 3.      Adjournment
        Allen Crabtree made a motion to adjourn the Special Town Meeting and return to the regular Selectmen’s Meeting at 7:15 p.m.  It was seconded by Jeff Harriman.  Motion carried.

IV.     Adjustments to the Agenda
VIII    New Business-add item D. Pole Permit Application for the Sand/Salt Shed.
V.      Written Communication
                A.      Approval of the July 17, 2007 Selectmen’s Meeting Minutes
        Allen Crabtree stated he had a few corrections.  Page 5 under Executive Session.  The second paragraph regarding quit claim deeds needs to be moved to a new item labeled XI Additional New Business.  There is no action taken during Executive Session. Item X Adjournment would be changed to XI. Jeff Harriman made a motion to approve the July 17, 2007 Selectmen’s       Meeting Minutes as amended.  It was seconded by Maureen Harriman.  Motion carried.
VI      Comments from the Public
        Robert Nicholson thanked Mr. Schwieterman for his patience regarding the new Town Hall Entrance.  Robert explained that the Public Works Works department has been diligently working on the Sand/Salt project.  Mr. Schwieterman was assured that the ground work for the new entrance should be completed by August 17.  Paving of the new drive will be done at the same time as Douglas Mountain, Hogfat Hill, and the Sand Shed.

VII     Old Business
A.      Public Safety Building Committee Response to BoS  Motion of July 17, 2007
Maureen Harriman made a motion to discuss.  It was seconded by Jeff Harriman.  Robert stated that members of the committee recently visited Oxford’s Public Safety Building.  It was noted that they did not plan adequately for storage. It was also noted that Sebago could reduce costs by eliminating drive thru bays and radiant heat. Robert also mentioned that although two (2) sites are being considered, he would like to move forward in requesting RFPs for engineers which would be approved by the committee to provide the best input from all involved. The proposal would be used in the budget process.  Jeff Harriman made a motion to direct the Town Manager to develop a RFP for engineering services, as approved by the committee and bring the RFP back to the Board.  It was seconded by Maureen Harriman.  Motion carried with Abe Parker abstaining.  It is to be noted that a site has not been selected at this time.

It was noted that the recent resignation of Bob Irish Jr. left a Board member vacancy on the Public Safety Building Committee.  Allen Crabtree asked for a volunteer.  Maureen Harriman made a motion to appoint Jeff Harriman as the Board member on the Public Safety Committee Building.  It was seconded by Allen Crabtree.  Motion carried.  Maureen Harriman made a motion to appoint Phil Strike as the Fire Fighter member (replacing Jason Greene) to the Public Safety Building Committee.  It was seconded by Allen Crabtree.  Motion carried.

B.      Sand/Salt Shed Update
Maureen Harriman made a motion for discussion.  It was seconded by Jeff Harriman.  Robert Nicholson informed the Board that the Sand/Salt Shed is progressing well and is within budget.  He stated that Public Works had done a great job with the prep work, and as such there will be no increased cost for concrete.  Robert stated that the super structure will began going up next week (should be about a two week process).  Paving inside and out will be done at the same time as the Town Hall Entrance, Hogfat Hill Rd., and Douglas Mountain.
VIII    New Business
A.      Prepare Tax Season Schedule
Jeff Harriman made a motion for discussion.  It was seconded by Allen Crabtree.  Robert Nicholson stated that he is meeting with the assessor on August 24, 2007.  It is anticipated that the mil rate and commitment papers will be ready for discussion and or acceptance by September 4, 20007.  This will enable the staff more time to prepare and send out tax bills.

B.      Easement Road Review Procedure Update
        Jeff Harriman made a motion for discussion.  It was seconded by Maureen Harriman.  Robert Nicholson stated that a letter was sent out to all land owners on Public Easement stating that on an annual basis public easement roads will be reviewed to ensure safety for plowing.  A second letter will be sent out stating what corrections must be made if any for plowing to continue.   The letter may also list what future issues that will need to be addressed (grading or adding of gravel).  This will give landowners time to budget for future needs.

C.      Signing of 2007 Cumberland County Tax Warrant
        Jeff Harriman made a motion for discussion.  It was seconded by Maureen Harriman.  The 2007 Cumberland County Tax Warrant was signed.

D.      Pole Permit Application for Sand/Salt Shed
        Jeff Harriman made a motion to approve the pole permit application.  It was     seconded by Maureen Harriman.  Motion carried.

IX      Reports from Town Officials
A.      Town Manager
a.      CDBG Planning Grant
Robert Nicholson stated that a meeting is planned for August 16 at 6:00 p.m. to discuss the CDBG Elderly and Disabled Adults Needs Assessment.  At the meeting the committee will define what the committee is looking for.  They will also develop a job description for the interim that will be doing the Needs Assessment.  The job description will be forwarded to Susan Moore of the Muskie School of Public Policy to start the search for intern.  The intern will be paid by funds from the grant and must be expended by June 08.

b.      School Consolidation
        Robert Nicholson stated that an ADHOC Committee has been formed to research and discuss Sebago’s options.  Some options being looked at include: Staying with SAD61, running our own school district, joining with SAD 6.  The Board advises the public to attend all meetings when possible. Towns must have a plan by August 31st.  Meeting dates and minutes will be posted on the town’s website.

c.      Accident Insurance Collection
        Robert Nicholson stated that Medical Reimbursement Services will be billing insurance companies when fire trucks respond to an accident as well as extricating services.  The costs would be $250 per truck per call, extricating would be $500 per call.  These funds will be deposited into the Daytime Rescue account.  Funds will then be transferred into a Fire Accident Collection Fund.  These funds will either roll into the undesignated fund, or be placed into a CIP account to offset the cost of fire truck replacement.

B.      Selectmen
a.      Allen Crabtree commented on the following:
ü       Topics are being researched for the MMA Convention in October.  Ideas should be relayed to MMA.  Allen also encouraged Board Members to attend as it has a lot of information to offer.
ü       Stated that he received a phone call from Department of Homeland Security, Assistance to Firefighters Grant office regarding the town’s FY07 grant application, and whether or not the Town is still interested in replacing Tank 1, and the extrication equipment.  Allen stated this is a step in the awarding of the grant.  The public commented that Allen should be commended for all the grants he helped Sebago acquire.
ü       Allen would like the Board to be notified when the Sandborn’s and Anderson’s meeting with the Zoning Board of Appeals.
ü       Allen would like the Recreation Director to meet with the Board at some point in the future to discuss what the department has accomplished this year.
ü       Would like the town to develop an Open Space or  Land Trust Policy.  Allen requested that the Town Manager arrange a workshop sometime in September with the BOS, Planning Board  and interested citizens to discuss where the town would like to go and how to proceed.  There is funding in the CIP budget this year to facilitate the planning process. Stated that the blood drive held at the Nazarene Church was not as successful was planned due to the heat.  Allen felt that options of having a blood drive at the Town Offices or Town Hall should be looked at.

C.      Committees
a.      Appointment of Ad-Hoc Committee Members for Sebago School Consolidation Review
Jeff Harriman made a motion to appoint the following to the AD-Hoc Committee for Sebago School Consolidation Review:  Abe Parker, Allen Crabtree, Richard Merritt, Greg Smith and Robert Nicholson.  It was seconded by Maureen Harriman.  Motion carried.
X.      Adjournment
Jeff Harriman made a motion to adjourn at 8: 25 p.m.  It was seconded by Maureen Harriman.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas