TOWN OF SEBAGO
EXECUTIVE SESSION/BOARD OF SELECTMEN’S MEETING
Tuesday, August 21, 2007
TOWN OFFICE BUILDING
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.
I. Call to Order
The meeting was called to order at 7:01 p.m. by acting Chair, Jeff Harriman.
II. Roll Call
Present were: Selectmen; Jeff Harriman, Maureen Harriman, Abe Parker, Town Manager; Robert Nicholson, and Recorder; Michele Bukoveckas. Selectmen Allen Crabtree was absent. Guests present were: Public Works Director; Dan Nowell, Transfer Station Attendant; David Crawford, Anthony Schwieterman, Jim Libby, Greg Smith, Don Allen, Thomas Rupport, Arthur Crowe, Karen McNoulton of Pine Tree Waste, Jeff Murphy of Peabody Pond Association, and Mike Corrigan of The Bridgton News.
III. Adjustments to the Agenda
There were none.
IV. Written Communication
A. Approval of the August 7, 2007 Selectmen’s Meeting Minutes
Maureen Harriman made a motion to approve the August 7, 2007 Selectmen’s Meeting Minutes. It was seconded by Abe Parker. Motion carried.
V. Comments from the Public
Don Allen wanted to know why the flags in town were taken down so early as well as why there weren’t any flags on Route 107 near the Town Office. It was stated that this program was the result
of SYAA purchasing flags for the town and they wanted to have the flags displayed along the parade route. It is a program that is going to be expanded next year. Bob Nicholson will develop a policy for next year outlining the raising and lowering dates and specified locations.
VI. Old Business
A. Update on RFP/RFQ Public Safety Building – Possible Types of Documents
Robert Nicholson stated that he will be developing a conceptual Request for Proposal, and a conceptual Request for Qualification. Bob stated that by using a conceptual RFP and RFQ will enable the town to work with engineers to work within our budget and design. It would add unity to the process enabling the Engineer, Board of Selectmen, and Committee to work together. The RFP and RFQ should be ready for comments at the next meeting.
B. Sand/Salt Shed Update – Super Construction Phase
Robert Nicholson stated that the building is progressing nicely. He stated that the contractor was impressed with the pre-site work that was done by the Public Works Department and Fire Department. The building should be completed within a week and a half. Paving will be the final phase of the project which will be done at the end of September.
VII. New Business
A. Peabody Pond Environmental Association
Maureen Harriman made a motion for discussion. It was seconded by Abe Parker. Mr. Jeff Murphy of Peabody Pond Association addressed the Board. Mr. Murphy stated that the association would like to build a wash station at the boat landing on Peabody Pond. Such a wash station would enable people to clean their boats prior to entering the pond which could reduce the chance of milfoil contaminating the pond. The association has already approached the Code Enforcement Officer and Planning Board regarding the project. The Planning Board advised that since the landing is Town owned property, permission must be given by the Board. It was stated that once the wash station is in place, an attendant would be present 35
hours a week with funds paid for by the Lakes Region Association. Robert Nicholson stated that any contractors working the site would have to provide the Town with a certificate of insurance. Maureen Harriman made a motion to approve the project and to have Code Enforcement Officer, Jim Smith act as the Clerk of Works. It was seconded by Abe Parker. Motion carried.
B. Preview / Approval of Budget 2008-2009 Time Line
Maureen Harriman made a motion for discussion. It was seconded by Abe Parker. Bob Nicholson outlined the following as a time line for the budget process:
User Fees December 2007
Recreation September-December 2007
Single Stream Recycling Late August-Early September 2007
RSMS Road Plan November-December 2007
Building/Vehicle Maintenance December 2007
Service Providers December 2007-January 2008
It is Robert’s belief that if the Board discusses these items and develops direction or policies, it will provide guidance to the Budget Committee in formulating a solid conservative budget for all. Robert’s intent is to have a budget ready by the end of March.
C. Single Stream Recycling – Cardboard Bin Acquisition
Maureen Harriman made a motion for discussion. It was seconded by Abe Parker. Karen McNoulton of Pine Tree Waste addressed the Board. Karen stated that Single Stream Recycling is the newest service to come to Maine. It allows recycling without separating. Karen stated that single stream recycling could save the town $15,000 a year. She presented the Board with a cost analysis comparing our current cost to potential costs savings. She also discussed the costs associated with bringing a new compactor, and moving cardboard to recyclables Robert stated that by having Pine Tree haul for us, we eliminate the need for repairs, maintenance costs, and the potential replacement cost for the
D. Folly Road Bridge Replacement Plan
Maureen Harriman made a motion for discussion. It was seconded by Abe Parker. Robert Nicholson stated that he is working on budget figures for replacing the Folly Road Bridge. He will present the Board with this information at their next meeting. Maureen Harriman made a motion to table. It was seconded Abe Parker. Motion carried.
Vlll. Reports from Town Officials
A. Town Manager
Jeff Harriman inquired about the Fire Truck Grant Allen Crabtree applied for. Robert Nicholson stated that the Town has been granted a Fire Truck Grant in the amount of $59,000.
a. School Consolidation Town of Sebago AD Hoc Committee Report – (Greg Smith)
Greg Smith addressed the Board. Greg stated that the committee has met twice. The committee has been researching their options (form our own district, join other districts, or effect change within SAD 61) and the pros and cons of those options. He stated that invitations for meetings have been sent out to area districts for preliminary discussions. Sebago like other municipalities in Maine are devising alternate plans as well as consolidation plans. Sebago has requested emergency legislation from Augusta allowing Sebago succeed from M.S.A.D. 61 and annex with another district..
Abe Parker made a motion to adjourn at 9:30 p.m. It was seconded by Maureen Harriman. Motion carried.