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Board of Selectmen Minutes 09/04/2007
MINUTES
TOWN OF SEBAGO
EXECUTIVE SESSION/BOARD OF SELECTMEN’S MEETING
7:00 p.m.
Tuesday, September 4, 2007
        TOWN OFFICE BUILDING
        
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.



I.      Call to Order
        The meeting was called to order at 7:00 p.m. by Chairman, Allen Crabtree.
                                
II.     Roll Call
Present were: Selectmen, Allen Crabtree; Jeff Harriman; Maureen Harriman; Abe Parker; Town Manager; Robert Nicholson and Recorder, Michele Bukoveckas.  Guests present were: Fire Chief; Kenneth Littlefield, Maurice Davies, Phil Strike, Tony and Michelle Schwieterman, Don Olden Sr., Jim Libby, Recreation Director; Corrine Davis, Greg and Kate Smith, Marcia Christensen, Anne Batchelder, Sherrie Weese, Chris Stanford, Kathy Boucher, Jamie Barter, Superintendent of S.A.D. 61; Frank Gorham, Commissioner of Education; Sue Gendron, and Mike Corrigan of The Bridgton News.
        
III.    Adjustments to the Agenda
        Jeff Harriman made a motion to add an Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter.  It was seconded by Maureen Harriman.  Motion carried.  Maureen Harriman made a motion to add VIII New Business, Item F-Sex Offender Ordinance.  It was seconded by Jeff Harriman.  Motion carried.

IV.     Written Communication
A.      Approval of the August 21, 2007 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the August 21, 2007 Selectmen’s Meeting Minutes.  It was seconded by Maureen Harriman.  Motion carried.
                
V.      Comments from the Public
        There were none.

VI.     Old Business
A.      Update on RFP/RFQ Public Safety Building – Preview and Approval
Jeff Harriman made a motion to discuss.  It was seconded by Maureen Harriman.  Robert Nicholson said the RFP will be proofed and that he planned to meet with committee members for their review. The RFP will help select a vendor that will work with the Board and Committee using a conceptual design and cost estimate.  Allen Crabtree noted a few typos and language changes that needed to be made.   Maureen Harriman would like the committee’s ideas made available to the bidders.  It was also stated that although a site location has not been determined, that will have to be factored into the design plan at some point.  Maureen Harriman made a motion to charge the Town Manager to move forward with the RFP/RFQ process providing he has the committee’s endorsement.  It was seconded by Jeff Harriman.  Motion carried.






The Board decided to take VII-New Business, Item A out of order to accommodate, Commissioner Gendron.

VII.    New Business
A.      Q & A  Session with Commissioner of Education
Commissioner Gendron stated that the deadline for districts to file their plans has passed.  She stated that 100% of the districts filed.  She stated she will be reviewing the plans to see if they are in compliance.  Some districts may be asked to re-do their proposals.  Sue stated that cuts need to be made in Administration, Transportation, Special Education and Maintenance/ Operations. She stated that committees need to bring their options and ideas to the citizens and let the citizens see what the “bottom line costs” are.  She said that even with all the proposals, there can not be more than 80 districts.  Sue stated that SAD 61 will get hit hard next year as they are losing their transition funds.  Sue feels that property valuations need to be factored into the formula.  Lastly, Sue mentioned that the State is looking into state wide services to save money.  Some of the things being considered are GIS mapping software to help map bus routes, state wide payroll, combining purchases, a State hosted server for financial systems, as well as a student information system.  

VI.     Old Business

B.      Sand/Salt Shed Update – The Aftermath of the Storm / Time Line
        Maureen Harriman made a motion to discuss.  It was seconded by Jeff Harriman.  Robert  Nicholson stated that a second engineer has looked at the damage sustained by the recent storm.  The engineer questioned the bracing of the trusses and the design plans for bracing if such plans existed.  Cracks were also noted in the foundation.  These cracks will be repaired with epoxy.  Backfilling will be done on the outside of the building to support the walls.   It was stated that the design of the building is functional, and efficient, although it could have been better.   The Board felt that second opinions should be sought on all future projects.  Robert  stated that it took 2 days to clean up, and 4 days to put the walls back up.  Trusses will be going up shortly.  Allen Crabtree asked the Town Manager to circulate the engineering report, and to update the Board on the status of the Sand/Salt Shed.



VII.    New Business

B.      Purchase Policy – Off Road Forestry S.U.V
Maureen Harriman made a motion to discuss.  It was seconded by Jeff Harriman.  Fire Chief, Ken Littlefield stated that there was $10,000 in a C.I.P. account for the purchase of a forestry truck. This truck is a 1998 Suzuki, with 35,000 miles.  It is an off road vehicle.  The forestry truck would enable firefighters to go further into the forest to fight fires.  It would also enable the firefighters to bring equipment with them.  With money left over from the purchase, the fire department would get a trailer to haul it around when needed.  Funds would also be available to purchase a radio, install red lights, stripping and lettering. Robert  Nicholson stated, because the purchase is over $5,000, Ken was seeking Board approval.  The vehicle would be stored at Station One.  Jeff Harriman made a motion to go with the Fire Chief’s recommendation, and approve the purchase of the vehicle.  It was seconded by Maureen Harriman.  Motion carried, with Abe Parker opposing.






C.      Purchase Policy – RFP Tank # 1
        Jeff Harriman made a motion to discuss.  It was seconded by Maureen Harriman.  Robert Nicholson stated that due to the efforts of the Capital Investment Program, and the recent grant that was awarded to Sebago, funds are available to purchase a new tank truck.  There are a few minor revisions which the Town Manager and Fire Chief will go over before sending out the RFPs.  Ken stated that he would like to send out the RFPs  by certified mail, with a due date of September 21, 2007 at 3:00 p.m.

The Board decided to take Item D out of order.

D.      Yearly Recreation Review / Preview
        Maureen Harriman made a motion for discussion.  It was seconded by Abe Parker.  Recreation Director, Corrine Davis thanked all for the opportunity to speak.  She stated that she has really enjoyed her first summer and was looking forward to the future.  She updated the Board with trips and activities that she worked on this summer, and informed the Board of her plans of meeting the recreational needs of all ages in the community.  She encourages all to contact her via voicemail or email with their ideas.

E.      Signing of Commitment Papers
Maureen Harriman made a motion for discussion. It was seconded by Abe Parker.  Robert Nicholson stated that State Aid to education  for S.A.D. # 61 has been reduced by 10% this year.  He also informed the Board that the tax breakdown is as follows: County is 4.7%, School is 73%, and Town is 22.3%.   The Board was informed that the rate had to be set between $12.12 and $12.78.  The lower rate would not generate any overlay.  The higher rate would generate an overlay of $202,000.  There was discussion regarding setting a lower tax rate to provide as little impact on the taxpayers, but faced with the impending increase in school costs next year, Maureen Harriman made a motion to set the tax rate at 12.30 per thousand.  It was seconded by Jeff Harriman.  Motion carried with Abe Parker abstaining


F.      Sex Offender Registry Ordinance
        Jeff Harriman made a motion for discussion.  It was seconded by Maureen Harriman.  Robert Nicholson informed the Board that a category 6 sex offender has moved into town. He is living within 100 yards of a daycare.  He has had numerous crimes against females under the age of 14.  Currently Sebago does not have anything prohibiting this.  Robert would like to start collecting  information to develop an ordinance.  Robert feels that within a few months, pending a public hearing and Special Town Meeting, a Sex Offender Ordinance could be in place.  Maureen Harriman made a motion to direct the Town Manager to contact the State Police, Cumberland County Sheriff regarding developing an ordinance, taking into consideration the individuals rights as well, and bring this information back at the next meeting.  It was seconded by Jeff Harriman.  Motion carried.  Maureen Harriman offered her assistance to Robert on this project.





Vlll.   Reports from Town Officials
Town Manager
Robert requested the last item be tabled.

Selectmen
Allen Crabtree questioned whether the trailers at the Town Garage had been moved. Robert reported that the Fire Department’s trailer had been moved, and the Sebago Lions Club trailers and the Sebago Days trailer will be moved when the sand/salt shed is built.

Allen also stated that he had received a call regarding a feral cat problem on Kimball Corner Rd.  Robert stated that the Animal Control Officer is aware of the problem, but nothing can be done at this time for feral cats.  Robert also stated that as a result of that meeting, a $30.00 impound fee will be charged on all dogs brought to Harvest Hills.  The funds would be returned to the town.

Maureen Harriman questioned what could be done about the light at the end of the Town Beach being out. It was a marker for boats coming in at night.  Robert stated that he would look into it.  Robert also stated that he is looking into closed circuit TVs for the Town Beach, Transfer Station, and Public Works Garage to help deter vandalism.

Abe Parker stated that he has concerns about the boat wash station at Peabody Pond.  He fears, that the town will become responsible eventually.

Committees
CDBG Senior Survey Committee
Tabled. 

IX.     Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter
        Maureen Harriman  made a motion to enter into executive session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to discuss a personnel matter at 10:29 p.m.  It was seconded by Jeff Harriman.  

         Maureen Harriman made a motion to reconvene to regular session at 10:35 p.m.
It was seconded by Jeff Harriman.  No action taken during executive session.

There was discussion about the transfer station proposals.
                                
X.      Adjournment
Maureen Harriman made a motion to adjourn at 10:38 p.m.  It was seconded by Abe Parker.  Motion carried.        



Respectfully submitted,
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Town Clerk