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Board of Selectmen Minutes 09/18/2007
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
7:00 p.m.
Tuesday, September 18, 2007
        TOWN OFFICE BUILDING
        
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.



I.      Call to Order
        The meeting was called to order at 7:14 p.m. by Chairman, Allen Crabtree.
                                
II.     Roll Call
        Present were: Selectmen; Allen Crabtree, Jeff Harriman, Abe Parker, Town Manager; Robert Nicholson, and Recorder; Maureen Scanlon.  Selectman Maureen Harriman was absent.

            Guests present were: Public Works Director; Dan Nowell, Don Allen, Don Olden Sr., Maurice Davies, Joseph Sabino, Ellen & Gene Rowe, Lester Larrabee, Arthur & Emma Shute, Heidi MonDagne, Jim Libby, Arthur Crowe, Bruce Hart, Ryan Anderson, Paul Anderson, David Anderson, Edie Harnden, Karen McNoulton of Pine Tree Waste, Denmark Selectman; Ralph Sarty, and Mike Corrigan of The Bridgton News.
        
III.    Adjustments to the Agenda
        The following items were moved to the top of the agenda;

             Old Business – Item C. – Folly Road Bridge Replacement Plan
             New Business – Item A. – Sex Offender Ordinance Preview / Public Hearing / STM Date Set

             These items are to be discussed directly after the approval of the previous meeting minutes.

IV.     Written Communication
                A.      Approval of the September 4, 2007 Selectmen’s Meeting Minutes
        Jeff Harriman made a motion to approve the September 4, 2007 Selectmen’s Meeting Minutes.  It was seconded by Abe Parker.  Allen Crabtree made minor adjustments to the minutes.  Motion carried with all in favor.

VI.     Old Business
C.         Folly Road Bridge Replacement Plan
         Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.
 
             Mr. Nicholson explained the proposed plans for this project and the hurdles that are being addressed.  He stated that October 1st is the deadline for doing any work this year therefore work will start on July 15th of next year.  Spawning (fish) season ends on July 14th and takes precedence over the starting of work before this date.  Robert requested permission to purchase the $13,000.00 culvert that will be needed for this project before the cost goes up in order to take advantage of additional savings by purchasing this item now instead of waiting.  This culvert is considered a 75 to 100 year culvert and will last for quite some time.  Dan Nowell, Director of Public Works, stated that this item is being purchased directly from the manufacturer therefore it eliminates the middle man and saves additional money for the taxpayers.  This price includes delivery but not assembly.  The town will be responsible for assembling this culvert with guidance/overseeing by the manufacturer’s staff members.  The project design includes safety improvements, which includes taking out some of the curvature of the entranceway to the bridge.  Signage will also be installed.  Increased speed is of concern if the curves are cut down and this will be addressed as needed.  
             There were some comments from the public on this subject which generated quite a bit of discussion.  
                  
             Jeff Harriman made a motion to approve the purchase of the culvert for the Folly Road Bridge Replacement Project and take the funds out of the Capital Investment Program funds.  It was seconded by Abe Parker.  Motion carried with all in favor.

VII.    New Business
A.          Sex Offender Ordinance Preview / Public Hearing / STM Date Set
            Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.

                Mr. Nicholson stated that as per the Selectmen’s request he has reviewed several of the Sex Offender Ordinances in the State of Maine.  In reviewing the language used in several ordinances already being used by other towns, he has found that the wording if basically the same.  He recommends adopting this ordinance with this “true and tested” wording.  However, he did state that this does not mean that it will not be challenged in the future.  He mentioned that as requested by the Selectmen he has contacted the Sheriff’s Department, but was unable to communicate with anyone from the State Police Department.  The Sheriff’s Department feels as though this is a good idea because it gives people a feeling of safety.  However, they stated that it certainly does not completely solve the problem.  Robert reviewed the Pros and Cons regarding the adoption of this ordinance.  There was quite a bit of discussion on this subject with very constructive comments being offered by the members of the public.  A lot of the discussion focused on education and awareness as being the best safeguard for the community.  In an effort to get as much information out to the general public on this matter it was suggested that perhaps a couple of Public Workshops be held with a Referendum Vote being held in November.  Information will also be posted on the town’s web site with the opportunity for comments from the public to be submitted via e-mail for discussion (if an individual is unable to attend) at these workshops.

        Jeff Harriman made a motion to have Public Workshops at the next two Board of Selectmen meetings (Oct. 2nd and Oct. 16th) with a Referendum Vote being held on this matter at the November Election.  It was seconded by Abe Parker.  Don Olden Sr. requested that a sheriff be present at both of these meetings.  Motion carried with all in favor.          

V.      Comments from the Public
Abe Parker introduced Denmark Selectman, Ralph Sarty, who asked to speak for a few moments at tonight’s meeting.  Mr. Sarty spoke regarding the recent vacancy by Mr. Phil Cressey who has resigned his position as a Legislative Representative in the State of Maine.  He will be pursuing this position and wanted to introduce himself before the upcoming caucuses are held this Saturday (9/22).  (Republicans in Baldwin at 10:00am, and the Democrats in Cornish at 3:00pm.)  Mr. Sarty reviewed his credentials and past affiliations which he feels will enable him to make a difference in Augusta.  He further explained some of the issues he feels strongly about and would like to address if he is elected.  Allen Crabtree invited Mr. Sarty to attend the “Meet the Candidates Night” on October 11th if he is indeed elected as the Republican Candidate on Saturday.        

VI.     Old Business
A.            Update Single Stream Recycling Transfer Station Options/Action
Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.

Robert Nicholson stated that with Single Stream Recycling there is no longer a need to separate waste products that can be recycled.  He explained that Pine Tree Waste has presented the town with an option of either purchasing or leasing a compactor for all recycled materials (glass, metal, plastic, cardboard, paper).  This enclosed unit not only compacts the material but also prevents the cardboard from getting wet and makes it easier and more cost efficient in the recycling process.  There was quite a bit of discussion on this subject.  Mr. Crabtree stated that he would like to see competitive bids submitted from other recycling contractors which may possibly generate income to the Town for the collected recyclables.  Karen McNaughton from Pine Tree Waste addressed this issue in detail by explaining the changes that have occurred in the industry over the past several years.  Mr. Nicholson stated that education on the importance of recycling throughout the community is extremely important.  Further discussion ensued comparing the cost of having a contractor haul the municipal waste versus the town employees performing the task with the roll-off truck.  It was suggested that an ordinance be implemented to specifically require recycling at the transfer station.    

Allen Crabtree made a motion for the Town Manager to prepare a spreadsheet with the cost for single stream recycling, and also see if there are other firms that could provide this service.  Seconded by Abe Parker.  Motion carried with all in favor.             

B.      Sand/Salt Shed Update  
Robert Nicholson reported that the insurance companies will be paying off on the claim for the collapse of the partially completed structure, basically due to the fact that the winds were recorded in this area at 80 mph and caused the damage to the building.  Except for the tremendous winds this incident would not have occurred.  Some discussion ensued on this matter.  Mr. Nicholson stated that this Sand Shed will eventually pay for itself in the reduction of sand & salt loss by having the supply protected from the elements.  He explained that the re-building process is moving along very quickly with no problems.   

VII.    New Business
B.            Hauling Options/Overweight Truck
            Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.

            Robert Nicholson reported that the weight limit for the town’s roll-off truck is 9.25 tons.  
             This means that it is actually cheaper to have the MSW temporarily hauled by a
contractor with the understanding that a more permanent resolution to this problem will be implemented as soon as possible.  He suggested forming a “Transfer Station Committee” to look at the next steps to be taken.  This committee should also look at Commercial versus Residential costs.  Suggested members for this committee would include the Director of Public Works, Transfer Station Attendant, at least one Selectman, and several residents from the community.  Discussion ensued on this subject.  Jeff Harriman stated that he is willing to sit on this committee and represent the Board of Selectman.  Don Olden Sr. suggested that the prior “Brush Dump Committee” members be invited to sit on this new committee.  Allen Crabtree asked the Town Manager to move forward with developing the “Charge and Responsibilities” for this new committee and report back to the Selectmen with the recommended members.  Karen McNaughton from Pine Tree Waste commented on some of the history that her company has had with the Town of Sebago and stated that she feels we are definitely moving in the right direction.  She further encouraged the town to look into every option available even if that means discontinuing a business relationship with her company if a more desirable situation for the town arises.  However, she did state that she would be available to help as needed in assisting the town in this worthwhile endeavor.        

C.            Winter Sand Purchase discussion
       Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.

Robert Nicholson reviewed the Winter Sand Purchasing Matrix sheet in detail.  He explained the breakdown of cost for each vendor and suggested that the most cost effective purchase would be to purchase materials from Anderson and Sons (Option #1 on the matrix sheet).  Discussion ensued on this matter, and also on the need for buttresses on the outside of the Sand Shed walls.  As requested by the Selectmen, the Town Manager stated that the adding of buttresses will be completed this fall.

Jeff Harriman made a motion to direct the Town Manager to enter a contract with Anderson and Sons for a total cost of $14,500.00 for winter sand as recommended.  It was seconded by Abe Parker.  Motion carried with all in favor.   

D.            Safe Harbor Residents – Harbor Master Discussion
Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.

Mr. Nicholson stated that several residents from Safe Harbor are here tonight to request that a Harbor Master Ordinance be developed for Sebago.  He explained some of the problems that they have experienced and the reasons for their request.  Some of the issues brought forth by residents revolved around issues such as the increased number of moorings allowed in areas that have actually become a safety issue.  Not only does it cause boats to literally bump into each other when moorings are set too close to each other, but it also creates blind spots where a swimmer could be injured.  It is felt that space requirements need to be implemented.  One resident stated that they counted 17 moorings in a specific location last spring, and last week the same location contained 23 moorings.  Courtesy to existing property owners does not seem to matter to people who are putting in new moorings according to several residents that have encountered problems with individuals installing moorings right in front of their property.  They also do not take into consideration the fact that mooring positions change when the water levels drop, this makes the chains become longer and the positions of the boats change.  Another resident mentioned that Realtors in the area are advertising many properties as having water rights when in reality it is not water rights that these properties have but public access areas available.  A resident stated that he contacted a Game Warden for assistance on this matter.  He was informed that there isn’t much the Game Warden can do about the situation and that it is up to the town to develop an ordinance.

The general sentiment expressed is that it is understood that a Harbor Master program can be expensive, but at least if an ordinance was developed then perhaps the Code Enforcement Officer would be able to impose the rules and regulations.  
Jeff Harriman asked if Code Enforcement Officer, Jim Smith has any input on this issue.  Jim recommends looking into this matter and feels as though the safety issues definitely need to be addressed before things get out of control.   

Bruce Hart reported that he was formerly on a committee to look into this problem in Sebago.  He touched on some very important issues that have been discussed in the past.  
 
Robert Nicholson suggested that the Ordinance Committee that Mr. Hart spoke about be reappointed and the first item addressed be the development of the “Charge and Responsibilities” of the committee.  This potential ordinance would also pertain to the smaller ponds in town.  There was quite a bit of discussion on this matter.  

The Board of Selectmen directed the Town Manager to proceed with the organization of an Ordinance Committee to not only look into this matter, but to also monitor and review the existing ordinances.    
   
E.             Sidewalk Route 114
       Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.

Mr. Nicholson was asked if the DOT will be installing sidewalks in the Long Beach area of Route 114 when they re-do this road.  He checked into the matter and was informed that they would install them if the town wants to pay for them otherwise they will be providing a 4 ft. apron on the edges of the road.  Bruce Hart brought it before the Long Beach Community for their input.  Most of them stated that they would like sidewalks installed but they do not want to pay for them, and feel as though the aprons will be sufficient for a safe walking zone.  There was some discussion on this matter with several suggestions being made such as installing a bicycle path along the road.  Concerns were also raised regarding issues such as drainage that will need to be addressed and trees being cut down to make room for the aprons.  Mr. Nicholson was directed to decline on the offer to install sidewalks at this time.  

F.             Abatements as Recommended by Assessor’s Agent
Mr. Nicholson stated that there are two abatements included with the Board packets that require approval by the Board of Selectmen.

Jeff Harriman made a motion to approve both abatements as suggested by the Town’s Assessor.  It was seconded by Abe Parker.  Motion carried with all in favor.

G.            Old Town Hall - Driveway Entrance
                Jeff Harriman made a motion to discuss.  It was seconded by Abe Parker.

Mr. Nicholson stated that last year the Board of Selectmen requested that a separate driveway be created for the old Town Hall parking lot area to redirect traffic from using the driveway entrance to Mr. & Mrs. Schwieterman’s parking area.  A problem has been discovered in completing this entranceway and connecting to the DOT roadway (Route 107) that Director of Public Works, Dan Nowell reviewed in detail.  Robert recommends pulling out the culvert that was installed; discontinuing the work in this area, and putting grass back down.  Signage will be put up notifying people that the entrance for Mr. Schweiterman’s property is private property and the town’s entrance is so many feet further down.        

Vlll.   Reports from Town Officials
Town Manager
Audit - Mr. Nicholson reported that we have just completed the Audit process which went very well.  He further explained that in the future the Auditors will be making presentations to the Selectmen to report their findings.   

School Consolidation – The deadline to recommit is next Tuesday.  The Ad-hoc Committee is to meet next Monday at 12:00 p.m. at the Town Office to discuss their recommendations for changes.

Civic Leadership Course – Robert will be attending a course on Civic Leadership on Thursday and Friday.  He stated that he will be working several hours at night to keep up on his workload.  

Employee Injuries – The Laborer is out of work due to an injury and the Town Manager & Public Works Director are working on bringing him back to work on light duty.  Another employee was also injured last week when he forgot to wear his safety glasses.  

MMA Conference – Deputy Clerk, Maureen Scanlon and CEO, Jim Smith will be attending the conference next week.  If any Selectmen wish to attend they should contact Maureen Scanlon so she can make sure they are registered.  

Selectmen
Allen Crabtree inquired about the status of the RFP for the Public Safety Building.  Robert reported that it has been sent out to twelve architect/engineer design firms. Some discussion ensued on this project.    
        
        Allen Crabtree passed out some historical information that he came across in his files.  He briefly reviewed this information and thought it might be of interest for the other Selectmen to review at their leisure.

        Allen Crabtree submitted a report of the Sebago Community Disaster Committee to the Board Members.  He asked that this information be reviewed for action at the next meeting.  He asked for approval to apply for the Emergency Generator grant as outlined in this report.  Jeff Harriman made a motion to grant permission to Mr. Crabtree to apply for the grant as requested.  It was seconded by Abe Parker.  Motion carried with all in favor.  

     Committees
        None
                                                                
Adjournment
Jeff Harriman made a motion to adjourn at 10:47 p.m.  It was seconded by Abe Parker.  Motion carried with all in favor.


Respectfully submitted,




Deputy Clerk/Administrative Assistant