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Board of Selectmen Minutes 10/16/2007
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
7:00 p.m.
Tuesday, October 16, 2007
        TOWN OFFICE BUILDING
        
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.


I.      Call to Order
        The meeting was called to order at 7:00 p.m. by acting Chair, Maureen Harriman.
                                
II.     Roll Call
Present were: Selectmen; Maureen Harriman, Jeff Harriman, Abe Parker, Town Manager; Robert Nicholson, and Recorder, Michele Bukoveckas.  Selectman Allen Crabtree was absent.  Guests present were: Fire Chief; Ken Littlefield, Deputy Fire Chief; Alan Greene, Don Allen, Don Olden Sr., Jim Libby, Maurice Davies, Joe Balchunas, Norman Storey, Marjorie Ellis, and Mike Corrigan of The Bridgton News.
        
III.    Adjustments to the Agenda
        Under Old Business, A-will become a Decision on the Sex Offender Ordinance.
        
IV.     Written Communication
                A.      Approval of the September 18, 2007 Selectmen’s Meeting Minutes
        Jeff Harriman made a motion to approve the September 18, 2007 Selectmen’s Meeting Minutes.  It was seconded by Abe Parker.  Motion carried.

V.      Comments from the Public
        There were none.

VI.     Public Hearing – Sex Offender Ordinance
Maureen Harriman opened the public hearing.  Robert Nicholson stated that this was the second public hearing on the proposed ordinance.  Robert Nicholson stated that revisions had been made since the last public hearing.  The revisions include adding a definition of loitering, and Youth Summer Camps.  He further stated that the proposed revision adds a restriction regarding loitering within 2500 feet of a school or within 1000ft.  It was stated that this option would offer the most protection.    Maureen Harriman stated that she spoke with the State Police.  They stated that the ordinance would be enforced by the Cumberland County Sheriff’s Department.  She stated that they also said that the Sex Offender Registry would be re-vamped.  The bottom line is that parents should watch their children.  Robert Nicholson stated that the ordinance has been reviewed by Maine Municipal’s Legal Council and our Town Attorneys, and they both stated the ordinance was good.

VI.     Old Business
A.      Decision on the Sex Offender Ordinance.
        Jeff Harriman made a motion to approve the version which included the loitering definition, and to send the ordinance to a referendum vote on November 6, 2007.  It was seconded by Abe Parker.  Motion carried.

B.      CIP – Review of Recommended Changes
        Jeff Harriman made a motion for discussion.  It was seconded by Abe Parker.  Robert Nicholson stated that it was time to make some revisions to the plan.  Some of the proposed changes enhance the accountability, getting better cost estimates and updating those estimates on an annual basis.  Other changes include changing the schedule so that the CIP committee meets prior to the Budget Committee.  Robert Nicholson encouraged the Board to review the proposed changes and be prepared to make recommendations at the next Board meeting.
C.      Near Future Meeting Dates and Changes if Needed
        Jeff Harriman made a motion for discussion.  It was seconded by Abe Parker.  Robert Nicholson stated that there may be scheduling conflicts in November due to the Election and vacations.  Robert recommended that the Board move the November 6th meeting to November 13th, and eliminate the November 20th meeting.  Robert Nicholson also recommended that due to the upcoming CIP and Budget season, the Board hold one meeting a month.  Jeff Harriman made a motion to meet on November 13, 2007, eliminate the November 20th meeting.  It was seconded by Abe Parker.  Motion carried.

D.      Tanker #1 Replacement Recommendation and Approval (Purchase Policy)
        Jeff Harriman made a motion for discussion.  It was seconded by Abe Parker.  Robert Nicholson stated that one bid had been received and that it meet all the requirements of the bid process.  Robert Nicholson said that with the funds we have available in CIP and the Federal Grant, we are still $42,000 short.  In speaking with Greenwood Fire Company, they have offered to allow the Town to make a pre-payment within 21 days of $100,000.  Greenwood would then use the interest on these funds to “in-house” finance at 0%.  The Town would then raise the additional $42,000 through the CIP process and make the payment by July 5, 2008.  In the event that the Board decided not to move forward this year, and wait until next year to purchase the fire truck, the amount needed to be raised through the CIP process would be $90,000.  Jeff Harriman made a motion to purchase the fire truck from Greenwood under the above conditions.  It was seconded by Maureen Harriman.  Motion carried with Maureen Harriman and Jeff Harriman in favor and Abe Parker against.  

VII.    New Business
A.      General Assistance Fiscal Year 2007-2008 Revised Guidelines Adoption
Jeff Harriman made a motion for discussion.  It was seconded by Abe Parker.  Robert Nicholson stated that the Town has already adopted the General Assistance Ordinance.  The revised guidelines are appendixes that must be approved every year in October.  In the event that the Town does not approve the guidelines, we would lose our 50% reimbursement.  A public hearing must be held prior to the adoption of the guidelines.  The Clerk will post the Notice of Public Hearing 7 days prior to the next Board Meeting.

B.      Review of Bids – Public Safety Building
Jeff Harriman made a motion for discussion.  It was seconded by Abe Parker.  Robert Nicholson stated that 2 bids had been received.  One from Smith Reuter Lull Architects and one fro A.E. Hodsdon.  Either one would be an excellent pick.  The committee will meet on November 5 at 7:00 p.m.  The committee will review the bids and make a recommendation to the Board.  The Board will then make their decision and the bidders will be notified.  

Vlll.   Reports from Town Officials
A.      Town Manager
        Robert Nicholson stated that Pine Tree Waste has agreed to charge us $70.00 a ton in tipping fees next year.  This is down from $95.00 or a 29% reduction.  This could conceivably mean a $31,000 savings for the town.  The new contract has been reviewed by legal and seems to be fine.  Robert also stated that he has received 6 bids for single sort recycling.  The bids range from $14,000 to $30,000.  The bids include prices for installation, shipping and containers.  These bids will be reviewed and presented to the Board at a later date.  

        Robert Nicholson stated that the Town will be providing sand to the school for their sand box.




B.      Selectmen
        Maureen Harriman questioned the State’s Department of Transportation’s paving project for Route 114.  Robert Nicholson stated that the D.O.T. will be notifying abutters in the Long Beach area concerning the paving project.  He also stated that the Town will have to budget a C.I.P. account to deal with the drainage issues which will occur as a result of the paving project, as the drainage issues will be the responsibility of the Town.

C.      Committees
        There were none.
                                        
IX.     Adjournment
Jeff Harriman made a motion to adjourn at 7:50 p.m.  It was seconded by Abe Parker.  Motion carried.

Respectfully submitted,
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Michele A. Bukoveckas