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Board of Selectmen Minutes 12/04/2007
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
7:00 p.m.
Tuesday, December 4, 2007
        TOWN OFFICE BUILDING
        
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.


I.      Call to Order
The meeting was called to order by Chairman, Allen Crabtree at 7:01 p.m.
                                
II.     Roll Call
Present were Selectmen: Allen Crabtree, Maureen Harriman, Abe Parker, Ann Farley, Town Manager; Robert Nicholson and Recorder Michele Bukoveckas.  Selectmen, Jeff Harriman was absent.  Guests present were: Don Olden Sr., Maurice Davies, Public Works Director; Dan Nowell, Deb Plummer of Naples Dispatch, Bill Holmes of Cumberland County Dispatch, Peter Crichton; Cumberland County Manager, Don Durrah Jr. of Cumberland County Dispatch, and Mike Corrigan of The Bridgton News.
        
III.    Adjustments to the Agenda
        There were none.

IV.     Written Communication
                A.      Approval of the November 13, 2007 Selectmen’s Meeting Minutes
        Ann Farley made a motion to approve the November 13, 2007 Selectmen’s Meeting minutes.  It was seconded by Maureen Harriman.  Motion carried.

B.      Approval of the November 19, 2007 Selectmen’s Meeting Minutes
Maureen Harriman made a motion to approve the November 19, 2007 Selectmen’s Meeting minutes.  It was seconded by Ann Farley.  Motion carried.

V.      Comments from the Public
Maurice Davies stated that current conditions at the tree lighting ceremony at the School is a dangerous situation.  Maurice feels a tree should be planted or set up in the park.  This would eliminate the risk of children getting hurt by traffic.  Allen Crabtree thanked all that attended the tree lighting ceremony making it a successful celebration by all volunteering.  Questions were raised as to whether or not there should be two lighting ceremonies (one at Town Hall, and one at the Veteran’s Memorial Park).  Questions were also raised as to whether or not the Public Works Department should be involved in setting up the lights.  The Board decided to re-visit this issue in January in order to plan for next year.

Maurice Davies also requested that the granite posts at the Veteran’s Park be straightened out.


VI.     Old Business
A.      Single Stream / Compactor Purchase
Maureen Harriman made a motion for discussion.  It was seconded by Ann Farley.  Robert Nicholson stated that Pine Tree Waste has added a warranty and oil heater to their bid.  Robert said that the new estimate with warranty and oil heater is $28,000.  Robert recommends that the Board rescind their previous bid award and grant the compactor bid to Pine Tree.  Robert feels that Pine Tree is familiar with our current accommodations at the transfer station therefore, could change the compactor in a timely fashion with little or no impact to functionality.  Ann Farley made a motion to award the compactor bid to Pine Tree Waste in the amount of $28,000 to come from the reserve account.  It was seconded by Maureen Harriman.  Motion carried.  It was further stated that the public will be educated with the help of the Board of Selectmen, Boy Scouts, Girl Scouts, publications, and news articles regarding single stream recycling.

VII.    New Business

B.      Hauling Truck Discussion and proposal (Taken out of order)
Ann Farley made a motion for discussion.  It was seconded by Maureen Harriman.  Robert Nicholson stated that their have been some weight limit issues with our current roll-off truck.  The weight issues could develop into safety and liability issues.  Robert Nicholson stated that hauling our own MSW has saved the Town money.  He also stated that saving money has to be the number priority.  Several options were reviewed regarding the hauling truck.  They are as follows:
Ø       Warrant article at the Annual Meeting to spend $123,000 from the undesignated fund balance to purchase a new roll-off truck.
Ø       Place the roll-off truck on the CIP list and fund it in one year.
Ø       Request to spend the funds at a Special Town Meeting.
Ø       Contract with a hauler, and keep our current truck to move containers at the transfer station.
Robert Nicholson suggested that the Board review the specifications on the roll-off and review the options suggested and make a decision in January.  In the interim, the Town Manager will get quotes for hauling and will present them at the next meeting.

A.      Dispatch Discussion
Maureen Harriman made a motion for discussion.  It was seconded by Ann Farley. Robert Nicholson introduced Deb Plummer from Naples Dispatch, Peter Crichton, manager of Cumberland County, Donald Durrah Jr. and Bill Homes of Cumberland County Dispatch.  
a.      Naples
        Deb Plummer stated that Sebago has been with Naples Dispatch since 1993.  She stated that Naples dispatches for Sebago, Harrison, Casco, Naples, and Raymond.  Naples Dispatch figures their fees bases on call volume and tasks and services required by that municipality.  Some of the services provided to Sebago are: dispatching Fire and EMS calls, monitoring municipal alarms, issuing burn permits, and dispatching the Animal Control Officer.  Contracts are usually for a 5 year term.  She mentioned that the CADD system is in place but needs work on the municipal level.

b.      County
        Bill Holmes stated that County Services would provide what Naples Dispatch does and more.  Bill stated that Cumberland County can house 20 dispatchers, but currently houses 10.  It was stated that the county currently dispatches for Sebago as when a call is made to 911 it goes to Cumberland County first who then connects the caller to Naples.  Contracting with Cumberland County would eliminate that step.  Here are some of the highlights of Bill’s presentation:
Ø       Every Town has a voice on the Board of Directors
Ø       Cost is based on $5.32 per capita
Ø       Dispatch Fire and Rescue
Ø       Dispatch Animal Control
Ø       Start to finish dispatching
Ø       Page-Aid (dispatch messages to cell phones and pagers of emergencies)
Ø       Pre arrival aid for EMS calls (walks the caller through helping the victim while help arrives)
Ø       City watch rapid alert (alerting parts of a town in needed)
Ø       CADD System-Auto Response)





C.      Upcoming Meeting Schedule Updates
        The next Board of Selectmen Meeting will be on January 8, 2008 due to the holiday.  The Board decided to schedule their meetings to start at 6:00 p.m. The webpage will be changed to reflect the new time.  The Board reviewed the schedules for the following meetings: CDBG, CIP, Budget Committee and Public Safety.  Meeting times and dates are available on the Town’s webpage.

D.      CIP Proposal of New Projects
Ann Farley made a motion for discussion.  It was seconded by Maureen Harriman   The reviewed the following CIP requests:
Ø       Long Beach Drainage Design  Robert Nicholson stated that MDOT will be reconstructing Route 114 through the Long Beach area.  The Town needs to have a drainage design for all underground drainages systems that connect to the State system.  These funds would be used to compile the survey.  Maureen Harriman made a motion place this item on the CIP list.  It was seconded by Ann Farley.  Motion carried.
Ø       Woodsfire Utility Vehicle  Robert Nicholson stated that this vehicle is similar to the one already purchased by the fire department.  This item would enable the department to purchase a new vehicle.  The Board felt that the Fire Department should find an alternate plan, and Allen Crabtree withdrew the request to have it placed on the CIP list.
Ø       Fitch Road Bridge  Robert Nicholson  stated that this item would be used to study whether the bridge should be rebuilt, removed or opened for limited use.  The recommendations of the study would be brought back to the voters in 2009.  Ann Farley made a motion to place this item on the CIP list.  It was seconded by Maureen Harriman.  Motion carried.
Ø       Funding for the Public Safety Building Land Acquisition and Site Preparation  Allen Crabtree stated that this item would pay for land acquisition and site preparation.  Maureen Harriman made a motion to place this item on the CIP list.  It was seconded by Ann Farley.  Motion carried with Abe Parker opposing.
Ø       Grader Reserve  Robert Nicholson stated that funding this item would save the town money as we would not have to rent one.  The grader could be used for other types of work which are neglected due to lack of funds.  Maureen Harriman made a motion to place item on the CIP list.  It was seconded by Abe Parker.  Motion carried.
Ø       Compactor Replacement Reserve  Robert Nicholson stated that since our current compactor reserve depleted due to the recent purchase of a compactor, this item would start the process of saving for a replacement.  Ann Farley made a motion to place this item on the CIP list.  It was seconded by Maureen Harriman.  Motion carried.
Ø       Roll Off Truck  This item will be revisited due to previous discussion above.
Ø       Administrative Vehicle Reserve  Robert Nicholson stated that good vehicles could be purchased through the State Surplus. Two vehicle could be purchased, one for the Code Enforcement Officer, and one for the Public Works Director. The town currently reimburses mileage at $.41 a mile.  Allen made a motion to place this item on the CIP list.  It was seconded by Maureen Harriman.  Motion carried.
VIII.   Reports from Town Officials
A.      Town Manager
        Highlights include:
Ø       Updates on the School Consolidation Plan
Ø       Updates from the CDBG Committee (distributed a sample of the survey to be used)
Ø       Update on the Anderson vs Sanborn remand
B.      Selectmen
        Reminded the Board that there is an Elected Officials Workshop in Saco on Thursday, December 6, 2007.  All interested should let Michele know so she can register them.

        Reminded the Board that there is a School Consolidation: Planning for an uncertain Future Workshop in Saco on Friday, December 7, 2007.  All interested should let Michele know so she can register them.

C.      Committees
There were none.
                                        
IX.     Adjournment
        Allen made a motion to adjourn at 10:00 p.m.  It was seconded by Ann Farley.  Motion carried.



Respectfully submitted,
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Town Clerk