TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
Tuesday, February 12, 2008
TOWN OFFICE BUILDING
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.
I. Call to Order
The meeting was called to order by Chairman, Allen Crabtree at 6:00 p.m.
II. Roll Call
Present were Selectmen; Allen Crabtree, Jeff Harriman, Maureen Harriman, Ann Farley, Town Manager; Robert Nicholson, and Recorder, Michele Bukoveckas. Selectmen, Abe Parker was absent. Guests present were: Fire Chief: Kenneth Littlefield, Phil Strike, Don Allen, and Tony Schwieterman.
III. Adjustments to the Agenda
Eliminate item D under New Business. The Board stated that Representative Sarty would be taken out of order.
IV. Written Communication
A. Approval of the January 8, 2008 Selectmen’s Meeting Minutes
Maureen Harriman made a motion to approve the January 8, 2008 Selectmen’s Meeting Minutes. It was seconded by Ann Farley with minor changes. Motiocarried with Jeff Harriman abstaining.
V. Comments from the Public
VI. Old Business
A. Dispatch Update – Thoughts of the Department Heads
a. When do the BoS need to decide on Dispatching Services
Jeff Harriman made a motion for discussion. It was seconded by Ann Farley. Robert Nicholson stated that he met with Department Heads to discuss options. Robert Nicholson also stated that he had met with Standish Town Manager, Gordy Billington to discuss Standish handling our dispatching needs. The costs and services offered are very comparable to County dispatch. The Board requested that the Town Manager prepare a spreadsheet or power point presentation on the three options, and to bring this item back at the next meeting.
Robert Nicholson also stated that Standish expressed interest in joining us on the Public Safety Building. Standish stated that this would increase coverage in the Long Beach area at lower costs. Standish also stated that they would provide live in students for coverage, so the Public Safety Building would be staffed. Robert Nicholson stated this would be a great way to share resources and operational costs. Maureen Harriman requested that Fire Chief, Ken Littlefield and Rescue Chief, Lauris Champagne be present at the next meeting to discuss this further.
B. Station #3 Furnace Update
Jeff Harriman made a motion for discussion. It was seconded by Maureen Harriman. Robert Nicholson stated that a wall mounted kerosene heater was installed at Station 3 and is fully functional. Engine 3 is currently being stored there. Robert Nicholson also stated that due to collaborative efforts of the Department Heads, Tanker # 2 is back in service. Maureen Harriman requested tours of the Fire Stations and Rescue building. The Town Manager will arrange it.
VII. New Business
A. Ralph Sarty – State Legislation Discussion
Representative Ralph Sarty addressed the Board on the status of the State’s budget shortfall. He stated that currently the shortfall is 220 million dollars, but it will hit 300 million by the end of the year. Ralph Sarty also updated the Board on the status of Legislative issues, taxation and the School Consolidation process. In closing, Mr. Sarty invited the Board of Selectmen and Town Manager to the State House during regular session to see how the process works.
B. Dangerous Building Discussion - Map 29 Lot 7
Jeff Harriman made a motion for discussion. It was seconded by Ann Farley. Robert Nicholson stated that this is the building on Kimball Corner Road that burned. Robert Nicholson stated that the owners are aware that the building must be torn down as it creates a hazardous situation. The owners have expressed that they wish to retrieve what they can salvage, and then will take the appropriate steps to have the building demolished.
C. Supplemental Tax Certificate / Abatements
Ann Farley made a motion for discussion. It was seconded by Maureen Harriman. Town Clerk, Michele Bukoveckas explained that a taxpayer was paying taxes on his neighbors building, and his neighbor was paying taxes on just a lot when he should have been taxed for a house as well. These supplementals and abatements will correct the mistake.
D. Approval of Grant Application Request for CDBG Planning Grant
Removed from the agenda.
VIII. Reports from Town Officials
A. Town Manager
a. Heating Oil Needs Being Met or Not
Robert Nicholson informed the Board that they had properly budgeted for the needs of the community. He will continue to keep the Board informed.
b. Increase BoS Meeting Times - (2) a Month March On
The next Board of Selectmen meetings will be March 4, 2008 at 6:00 p.m., and March 18, 2008 at 6:00 p.m.
c. Budget Update / Schedule Review
Robert informed the Board that there are 2 meetings left. He plans to have “mock” commitment papers ready to show what impact the proposed budget will have on the mil rate.
d. MDNA Analysis Preview
Outlines the fiscal condition of the Town and will be included in the Audit Report.
e. Maine Townsman News Article-Town of Sebago An article was written in the Maine Townsman commending the great job of the Budget and CIP Committees in the Town of Sebago for their budgeting process.
f. Single Stream Recycling Update
Robert Nicholson stated that single stream recycling is working well. He informed the Board that the Transfer Station had not hauled since last Tuesday due to the fact that cardboard is not included.
Allen Crabtree requested the Board consider creating a line item for the purpose of establishing stipends for Planning Board Members as well as Appeal Board Members. It was discussed that by providing stipends, not only would it entice people to become members, but it would also compensate members for their great efforts. Allen Crabtree made a motion that a line item be created under Planning Board and Appeal Board for stipends with amount to be determined. It was seconded by Maureen Harriman. Motion carried with Ann Farley opposing.
Town Manager, Robert Nicholson will research other towns to see what they pay their members.
It was stated that there are currently two vacancies on the Planning Board. Town Manager Robert Nicholson stated he knew of two individuals that would be interested in serving; Joseph McMahon and Anthony Schwieterman. Allen Crabtree made a motion to appoint Joe McMahon to the Planning Board. It was seconded by Jeff Harriman. Jeff Harriman made a motion to appoint Anthony Schwieterman to the Planning Board. It was seconded by Maureen Harriman. Motion carried.
a. Funding of Disaster Shelter Discussion
Allen Crabtree stated that funding for the shelter has come mostly from “outside” sources, and it is time that the town produces funding for the shelter as well. Allen Crabtree stated that funding would be needed to purchase paper products as well as MRE’s. Allen Crabtree stated that the shelter needs to run 3 days on its own, therefore, he would like to see a line item for shelter supplies. Also needed would be funds to fix the showers and Personal Protection Equipment for the volunteers. It was suggested that perhaps a “paper drive” could be done to supply the shelter. Town Manager Robert Nicholson suggested that a Special Town Meeting be held to transfer funds from the UDF for a start up fund (placed in a reserve account). Ann Farley made a motion to
schedule a Special Town Meeting for March 18th prior to the regular Selectmen’s Meeting for the purpose of transferring funds from the UDF to a reserve account. It was seconded by Jeff Harriman. Motion carried.
b. Generator Public Works / Rescue / Pumps Discussion
To be discussed at a later meeting.
Allen Crabtree also stated that a proposed Code of Conduct for the Board of Selectmen has been presented to them for their review. This code outlines the responsibilities of the Board of Selectmen in respect to a Town Manager/Board of Selectmen/Town Meeting form of government. Allen Crabtree invited the Board to send him their comments and plan to take action on this code at the next meeting.
a. PSB Committee Update / Survey Request
Progress on the Public Safety Building is proceeding nicely. It is suggested that a boundary survey be done on Map 2 Lot 3 to establish such boundaries. This survey will help the committee determine if the proposed building will fit on this site.
Ann Farley made a motion to adjourn at 8:36 p.m. It was seconded by Jeff Harriman. Motion carried.
Michele A. Bukoveckas