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Sebago Maine Town Seal
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Board of Selectmen Minutes 03/18/2008
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
5:30 p.m.
Tuesday, March 18, 2008
TOWN OFFICE BUILDING
        
All Regular Board of Selectmen Meetings are held the 1st and 3rd Tuesday of Each Month.

I.      Public Hearing
The public hearing was opened at 5:30 p.m.  Present for the public hearing were: Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Maureen Harriman, Abe Parker, Town Manager; Robert Nicholson and Recorder, Michele Bukoveckas.  Guests were: Ann Burns, Public Works Director; Dan Nowell, Chiyo Clancy, Emma Shute, Tim & Carol Mayberry, Paul DeBonis, Don Olden Sr., Jan Wilk, Greg Smith, Jim Libby, Ralph & Carol Brown, Code Enforcement Officer; Jim Smith, Denise Olsen, John Schrader, Eileen & Francis Russo, Anita Chadbourne, Tony Schwieterman, Bob Greene, Claudia Lowe, David Heath, Joe McMahon, Jason School craft, Mike Corrigan of The Bridgton News, Fire Chief; Kenneth Littlefield, Rescue Chief; Lauris Champagne, and Administrative Assistant; Maureen Scanlon.

Allen Crabtree stated that the Red Cross has approved the use of the Town Hall as a disaster shelter.  The Town would run the shelter on its own for three days, but  then would be supported by the Red Cross. Allen stated that the purpose of the Special Town Meeting was to approve the use of the Town Hall as a shelter and to use funds from the Undesignated Fund Balance for upgrades to the facility and supplies to run the shelter.  Allen Crabtree asked Code Enforcement Officer, Jim Smith to speak on the renovations that should be done.

Jim Smith stated that in following ADA Regulations, handicap accessible bathrooms would be needed on both floors.  Jim Smith suggested removing a portion of the stage and placing 1 unisex bathroom with shower upstairs, and one in the offices in the downstairs area.  He stated that because of regulations, the bathroom near the kitchen would not be able to be utilized during a shelter event.  He estimated the cost at roughly $20,000.  There was discussion that the Red Cross already approved the building for a shelter, why would bathrooms be needed.  It was noted that the bathrooms with showers would enhance the building for all future needs as well as a shelter.  Allen Crabtree also stated that supplies such as food and paper products would have to be purchased.  Allen stated that non perishables would be donated to the food pantry.

There were several comments regarding raising the funds as opposed to using funds from the UDF.  Some members felt this issue should have been discussed at the Annual Town Meeting to have a larger turnout.

The Public Hearing was closed at 6:24 p.m.

II.     Special Town Meeting
Town Clerk, Michele Bukoveckas opened the meeting.

To Norman Storey, resident:


In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Office Meeting room in said Town of Sebago on Tuesday, March 18, 2008  at 6:00 p.m. to act on the following articles to wit:

Article 1.      To elect a moderator to preside at said meeting.
Town Clerk, Michele Bukoveckas asked for nominations.  Allen Crabtree nominated Maureen Scanlon.  It was seconded by Jeff Harriman.  There were no other nominations. Written ballots were cast by the Board of Selectmen, and Maureen Scanlon was sworn in as moderator.

Article 2.      To see if the Town of Sebago residents will approve the temporary use of the Town Hall for a certified Red Cross Disaster Relief Shelter in times of public emergency.
        Ann Farley made a motion to approve the Article as read.  It was seconded by Allen Crabtree.  Motion carried.

Article 3.      To see if the Town wishes to designate funds from the Undesignated Fund Balance for the purpose of creating a Shelter Reserve Account that would be used to provide funds for purchase of supplies and to develop handicap accessible bathrooms and showers at the Town Hall, as required by law.  Allen Crabtree made a motion to approve the Article as read and the designate $20,000 from the UDF for bathrooms and $5,000 from the UDF for supplies.  It was seconded by Ann Farley.  Greg Smith made an amendment on the  motion to spilt the article into two (2) separate articles.  It was seconded by Allen Crabtree. Motion on the amendment carried.  Allen Crabtree withdrew his first motion and Ann withdrew her second on the first motion.  On the motion to take $20,000 from the UDF for handicap accessible bathrooms for the shelter a vote was taken and passed with 17 in favor and 10 opposed.  On the motion to take $5,000 from the UDF for supplies to stock the shelter, a vote was taken and passed.  The main motion to take $20,000 from the UDF for the purpose of  installing handicap accessible bathrooms and showers, and $5,000 from the UDF for supplies was taken and passed.

        Ann Farley make a motion to adjourn at 6:50 p.m.  It was seconded by Maureen Harriman.  Motion carried.

III.    Call to Order
        The Board of Selectmen’s meeting was called to order at 7:00 p.m. by Chairman, Allen Crabtree.
                                
II.     Roll Call
        See above.

III.    Adjustments to the Agenda
Add approval of the of March 3, 2008 Board of Selectmen’s minutes to Written Communication
Item B under Old Business was moved to C under New Business
Strike item A under New Business
Move item B under New Business to the end of the meeting with an Executive Session.     

IV.     Written Communication
A.      Approval of the February 12, 2008 Selectmen’s Meeting Minutes
        Jeff Harriman made a motion to approve the February 12, 2008 Selectmen’s Meeting Minutes. It was seconded by Ann Farley.  Motion carried

B.      Approval of the March 3, 2008 Selectmen’s Meeting Minutes
Maureen Harriman made a motion to approve the March 3, 2008 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried.
                
V.      Comments from the Public
The public expressed their concern about the pot holes in town.  They were informed that most of the pot holes are on State Roads and the Town will do what they can to fix them.

VI.     Old Business
A.      MDoT Biennial Request for the Town of Sebago
The Town Manager asked the Board to report their opinions of which State Roads in town that they would like the State Department of Transportation to concentrate on.  The report is being done as a group effort in the Lakes Region.  Robert Nicholson also reported that a section of Route 114 (from Ward’s Cove to Sebago Elementary) is scheduled to be worked on in 2010.  The Board was also instructed to give an opinion on repairs or replacement of the Naples bridge and how much the Town of Sebago would like to contribute.  Robert asked the board to give him their reports by Friday, and that he would place the Naples Bridge on the next agenda for discussion.  

B.      Hauling Bid
Moved to New Business C.
        
C.      Workshop Budget Committee / Board of Selectmen – Final Review Fiscal Budget 2008-2009
a.      Planning Board / Appeals Board Stipend Options / Decision
The Board and Budget Committee discussed how members of these boards should be compensated for their time and devotion.  Town Manager provided the Budget Committee and Board of Selectmen a synopsis of how these boards are compensated in area towns.  All agreed that payment should be by meeting attended.  Budget Committee: Greg Smith made a motion to pay a stipend of $15.00 per meeting attended to members of the Planning Board and Appeals Board.  It was seconded by Maureen Harriman.  Motion Carried.  Board of Selectmen: Ann Farley made a motion to pay a stipend of $15.00 per meeting attended to members of the Planning Board and Appeals Board.  It was seconded by Maureen Harriman.  Motion carried.

b.      Review of Commodities – Adjustment if Needed
Town Manager, Robert Nicholson stated that he projects a 20% increase in diesel and heating costs in the next year. Budget Committee:  Don Olden Sr. made a motion to approve a 20% increase in heating and diesel costs.  It was seconded by Greg Smith.  Motion carried.  Board of Selectmen:  Ann Farley made a motion to approve a 20% increase in heating and diesel costs.  It was seconded by Maureen Harriman.  Motion carried.

c.      Equipment line items – Public Works
This is regarding a line item name change only.  One line item will be named Equipment-purchase (27-03) and the other Equipment-maintenance(15-03).

d.      Turn out gear Rescue
Robert Nicholson suggested budgeting $10,050 for 20-06-15-03 Equipment and $1,000 for 20-06-27-03 for maintenance.  Budget Committee: Don Olden Sr. made a motion to approve the Town Manager’s recommendations.  It was seconded by Greg Smith.  Motion carried.  Board of Selectmen: Maureen Harriman made a motion to approve the Town Manager’s recommendations.  It was seconded by Jeff Harriman.  Motion carried.
e.      Adjustment of Dispatch Services Line Item
Robert Nicholson stated that because we have changed from Naples Dispatch to Standish Dispatch our costs will be reduced.  Robert recommends zero dollars for Electricity, $1,500 for Phone, $8,800 for Dispatch and $1,000 for Equipment.  Budget Committee: Greg Smith made a motion to approve the Town Manager’s recommendations.  It was seconded by Don Olden Sr.  Motion carried.  Board of Selectmen: Ann Farley made a motion to approve the Town Manager’s recommendations.  It was seconded by Jeff Harriman.  Motion carried.

f.      Carried Line Items
Fire/Rescue Stipends- Robert Nicholson recommended to pay the Fire Chief and Rescue Chief $ 4,500 (an increase of $1,500) and pay the Deputy Fire Chief and Rescue Chief (an increase of $500).  Budget Committee: Maureen Harriman made a motion to increase the stipends for the Fire and Rescue Chiefs and Deputies as recommended by the Town Manager.  It was seconded by Joseph McMahon.  Motion carried.  Board of Selectmen: Jeff Harriman made a motion to reflect the Budget Committee’s motion.  It was seconded by Maureen Harriman.  Motion carried with Allen Crabtree abstaining.

Solid Waste- Robert Nicholson recommended increasing hauling fees to $15,000 and tipping fees to $82,000.  Budget Committee: Greg Smith made a motion to approve as recommended by the Town Manager. It was seconded by Don Olden Sr.  Motion carried.  Board of Selectmen: Ann Farley made a motion to approve as recommended by the Town Manager.  It was seconded by Maureen Harriman. Motion carried.

Sebago Cemetery and Associated Cemeteries- It was explained that these items were reduced as the Town will be contracting these out.

Branchduckers- no funding in budget as when revenues are received they are disbursed to the Branchduckers.

Service Providers- There was discussion as to why Senior Transportation and the Red Cross received no funding.  The Budget Committee and Town Manager stated it was because they request was late.

g.      Library  
Tony Schwieterman spoke on behalf of the library.  Tony Schwieterman stated that the library should be seen as an investment, not an expense.  Budget Committee: Greg Smith made a motion to fund the library at $20,000.  There was no second.  Don Olden Sr. made a motion to fund the library at $18,000.  There was no second.  Maureen Harriman made a motion to fund the library at $21,000. It was seconded by Greg Smith.  Motion carried with three in favor and Don Olden Sr. opposing.  Board of Selectmen: Jeff Harriman made a motion to reflect the Budget Committee funding the library at $21,000.  It was seconded by Maureen Harriman.  Motion carried.

h.      Audit Training
Robert Nicholson explained a one time fee of $1,000 to train the Clerk as she enters new role as comptroller.  

i.      Generator Public Works/Rescue
No action required.
VII.    New Business
A.      School Board Representatives – Discussion on State Budget Reductions

B.      Code of Conduct Board of Selectmen Review and Approval
        Allen Crabtree made a motion to table this item until the next meeting during Executive Session. It was seconded by Ann Farley.  Motion carried.

C.      Review of Hauling Bid for Transfer Station Needs Results / Next Step
Robert Nicholson present the Board with the results of the bids received for hauling services.   He also provided the Board with a cost analysis of the current hauling situation, hauling with a new vehicle and having contractual hauling services.  After reviewing the bids, Ann Farley made a motion to award a 5 year contract with BBI Waste Industries of Old Orchard Beach.  It was seconded by Jeff Harriman.  BBI will haul at a rate of $165 per haul.  A vote was taken on the motion and carried.


VIII.   Reports from Town Officials
A.      Town Manager
a.      Budget Update / Schedule Review
Robert Nicholson stated that all is on schedule and progressing well ahead of time. Next meeting a draft warrant will be available.
Robert Nicholson asked if they wished to spend funds to send out reminder notices for the second half of taxes.  The Board felt the an ad in the Shopping Guide, Bridgton News and Lakes Region Weekly, as well as postings on the web and marquee would be sufficient.
Starting looking at dry hydrants in town subdivisions.

b.      CIP Dollar Amount Discussion
To be discussed at the next meeting.
B.      Selectmen
        Allen Crabtree would like the Board to pick their “choice “ photos and turn their results to him.
Asked the Town Manager whether the bathrooms would be ready by Town Meeting, Robert Nicholson replied ‘No, they would not”
Distributed an Article regarding the delivery of Tank 1.
Requested permission to hold the Red Cross Shelter Class at the Town Office.

C.      Committees
There were none.                                        
IX.     Adjournment
        Ann Farley made a motion to adjourn at 10:05 p.m.  It was seconded by Jeff Harriman.  Motion carried.


Respectfully submitted,


Michele A. Bukoveckas
Town Clerk