TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
Tuesday, April 15, 2008
TOWN OFFICE BUILDING
OPEN HOUSE FIRE DEPARTMENT 7:15 STATION #1
All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.
I. Call to Order
The meeting was called to order by Chairman, Allen Crabtree at 6:00 p.m.
II. Roll Call
Present were: Selectmen; Allen Crabtree, Jeff Harriman, Maureen Harriman, Ann Farley, Abe Parker,
Town Manager; Robert Nicholson, and Recorder, Maureen Scanlon. Guests present were: Fire Chief,
III. Executive Session pursuant to MRSA Title 1§ 405(C) for a Land Acquisition Matter.
Jeff Harriman made a motion to move into Executive Session at 6:02 p.m. pursuant to M.R.S.A. Title
1§ 405(C) for a Land Acquisition Matter. It was seconded by Ann Farley. Motion carried with all in
Jeff Harriman made a motion to re-convene to regular session at 6:16 p.m. It was seconded by Ann
Farley. Motion carried with no action taken during the Executive Session and all in favor.
IV. Adjustments to the Agenda
There were none.
V. Written Communication
A. Approval of the April 1, 2008 Selectmen’s Meeting Minutes
Abe Parker made a motion to approve the April 1, 2008 Selectmen’s Meeting
minutes. It was seconded by Jeff Harriman. Motion carried with all in favor.
VI. Comments from the Public
There were none.
VII. Old Business
A. Public Safety Building Committee Review and Recommendations
Ann Farley made a motion to discuss. It was seconded by Jeff Harriman. Discussion ensued on holding off on this project for now due to the tremendous cost of the building designed by the Architects. It was suggested that more options should be explored and a realistic look at the Town’s actual needs must be researched before any commitment is made by the community. Further discussion ensued regarding the issue of the actual need to build a Public Safety Building as opposed to maintaining and/or improving the existing structures that are currently located throughout town. In an effort to update the taxpayers on the status of progress that has been made to date on this project, it was decided that information will be presented to the residents at the Annual Town Meeting in June. This
information will be presented either as a Power Point presentation, a “handout” document, or a combination of both.
B. Town Meeting Warrant Update Review / Approval
Ann Farley made a motion to discuss. It was seconded by Jeff Harriman. Discussion ensued on reducing the dollar amount being requested for the “Undesignated Fund” due to the $97,000.00 decrease in the projected funding level required for the School Administration payments. It was decided to keep the funding request “as is” since the school budget situation is still being reviewed and the Town budget that has been developed is a sound budget.
There was discussion on whether to add a warrant article as follows; To see if the Town will vote to authorize the Board of Selectmen to enter into an agreement with the Town of Standish to share costs and operation of fire and rescue services. Ann Farley made a motion to add the aforementioned article to the Annual Town Warrant. It was seconded by Jeff Harriman. Motion carried with all in favor.
Maureen Harriman suggested that perhaps an article should be added to the warrant to see if the town’s residents want to plant a tree at the Veteran’s Memorial Park which will be used for Christmas light celebrations. Discussion ensued on this matter and it was decided that this will be addressed as a “handout” survey during the next election on May 20th.
C. Revised Board/Town Manager Code of Ethics (Change Updates)
Maureen Harriman made a motion to discuss. It was seconded by Ann Farley. Allen Crabtree briefly reviewed the revisions made to this document. He asked the Board Members to review this document and bring back suggestions for any further discussion and/or revisions. Jeff Harriman made a motion to adopt the Code of Conduct of the Board of Selectmen and Town Manager as revised and presented. There was no second to this motion. Motion failed. This issue will be revisited after review by the Board.
VIII. New Business
A. Rescue/Public Works Open House May 20?
Maureen Harriman made a motion to discuss. It was seconded by Ann Farley. Discussion ensued regarding the fact that the next regularly scheduled Selectmen’s meeting will be on May 20th, which is the same day as the next election. Several options were discussed as to whether the date or location should be changed in order to accommodate the election process at the Town Office building. Jeff Harriman made a motion to hold the next regularly scheduled Selectmen’s meeting on May 20th at 6:00 p.m. at the Town Hall building followed by an “Open House”. It was seconded by Ann Farley. Motion carried with all in favor.
B. Folly Road Peaked Mountain Road Extended Temporary Winter Closure
Maureen Harriman made a motion to discuss. It was seconded by Jeff Harriman. Mr. Nicholson explained that Dan Nowell, Director of Public Works has suggested extending the temporary winter closure of both the Folly and Peaked Mountain Roads in order to prevent heavy trucks from using and damaging these roads during the spring thaw. This will eliminate the costly need of grading and repairing these roads twice, as had to be done last year. Dan suggested extending the closure until May 15th. Discussion ensued on how this would be done in a safe manner with consideration to potential fire issues. Fire Chief, Ken Littlefield agreed that a chain (with visibility flags) would be acceptable if the Fire Department Staff has keys to the lock for access in case of a fire in this
location. It was also noted that the lock could be cut in an emergency situation if necessary. Maureen Harriman made a motion to extend the winter closure of both the Folly and Peaked Mountain Roads until May 15th as recommended by the Town Manager and Public Works Director with the understanding that it is to be done in a safe and fire conscious manner. It was seconded by Ann Farley. Motion carried with all in favor except for Abe Parker, who abstained from the vote.
C. Fire Company – Proposal of Purchase of Boat
Mr. Nicholson recommends postponing this item until more information is available and he will be able to answer all questions on this matter. Ann Farley made a motion to “Table” this item as recommended by the Town Manager. It was seconded by Maureen Harriman. Motion carried with all in favor.
D. Application for AFG FY08 Grant
Jeff Harriman made a motion to discuss. It was seconded by Maureen Harriman. The Town Manager recommends applying for the Department of Homeland Security Assistance to Firefighter Grant FY08 for the purpose of Firefighter training. Allen Crabtree explained what this grant is for and that the total amount being requested is $32,860.00 with a local match amount of $1,643.00. Ann Farley made a motion to apply for the AFG FY08 Grant as recommended by the Town Manager and Fire Chief, Ken Littlefield. It was seconded by Maureen Harriman. Motion carried with all in favor.
IX. Reports from Town Officials
A. Town Manager
a. Douglas Mountain Day
Robert Nicholson reviewed his memo outlining the goals he would like to see achieved on this “clean up” day of Douglas Mountain. He is looking at doing this on a Friday in order to have the students from the school participate. He has been in contact with individuals from the school on this matter and has come up with a plan that he feels will work well for everyone. He also reviewed his plan for a thank you gift for individuals that participate in this event. Some discussion ensued on this subject.
b. Food Pantry Expansion
Robert Nicholson reviewed the plans for expanding the existing Food Pantry area in the Town Hall building. The plan is to utilize the old office area for not only Food Pantry overflow, but also for the Disaster Shelter storage area. Bleacher boards have been donated from the school for making cabinets in this area, and Robert is pursuing a lead on a young man in town that is very talented in making cabinets to see if he is available.
Mr. Nicholson reported he has received word from the School Board that Kate Smith has resigned from her position as a School Board Member. He explained that the town’s Registrar of Voters, Michele Bukoveckas, has looked into the matter of how the vacant position may be filled. At this point, we are awaiting the official letter from the School Board notifying us of the vacancy. Once this has been received, the Board of Selectmen will be able to appoint someone to fill the position until the 2009 Annual Town Meeting, where someone would then be elected to the position until the end of the original term of office. Allen Crabtree suggested posting the vacant position on the town’s website, in the Bridgton News, and at the public posting locations throughout town to see if anyone is
interested in filling the position. This will be done tomorrow.
Allen Crabtree stated that since we have three candidates in town and two for the state office running unopposed he has informed the Library Staff that we will not be having a “Meet the Candidates Night” this spring, but we will have one in the fall. The rest of the Board Members agreed that this would be fine.
Allen Crabtree asked if any changes were needed to the Board of Selectmen’s report for the Annual Town Report. No changes were required; it will be submitted “as is” for inclusion in the Annual Report.
Allen Crabtree mentioned that Andy Madura from the School has notified him and Robert Nicholson that the School is thinking of offering the last “portable” unit as surplus. He asked the Board Members to think about whether we want it for the town if they decide to offer it, and how it should be used. Some discussion ensued on this subject.
Jeff Harriman stated that he has more fabric for the Disaster Shelter blankets that Ann Burns is making. He asked for permission to store this material at the Town Hall building for Ann. The Board agreed that it would be fine to store the material for Ann at the Town Hall building.
Allen Crabtree suggested setting up a workshop for “Goal Setting” in order to prioritize the Board’s goals for the Town Manager. Different options were explored for accomplishing this task. After quite a bit of discussion, it was decided that this idea will be revisited at a future meeting.
There were none.
Ann Farley made a motion to adjourn at 7:32 p.m. and proceed to the Fire Department’s Open House.
It was seconded by Abe Parker. Motion carried with all in favor.
Maureen F. Scanlon
Deputy Clerk/Administrative Assistant