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Board of Selectmen Minutes 05/06/2008
AGENDA
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
6:00 p.m.
Tuesday, May 6, 2008
        TOWN OFFICE BUILDING
                
All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.


I.      Call to Order
The meeting was called to order by Chairman, Allen Crabtree at 6:00 p.m.
                        
II.     Roll Call
Present were: Selectmen; Allen Crabtree, Jeff Harriman, Maureen Harriman, Ann Farley, Abe Parker, Town Manager; Robert Nicholson, and Recorder, Maureen Scanlon.  Guests present were: Donald Allen, Donald Olden Sr., and Mike Coorigan from The Bridgton News.
       
III.    Adjustments to the Agenda
        There were none.
        
IV.     Written Communication
                A.      Approval of the April 15, 2008 Selectmen’s Meeting Minutes
                        Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.  
                        
                        Amendments to April 15, 2008 Selectmen’s Meeting Minutes
        Section VII – Old Business – Section A – Public Safety Building Committee Review and Recommendations.   After some discussion, it was determined that the last sentence of this paragraph should read as follows: This information will be presented as a “handout” document.  The following sentence is to be added at the end of the paragraph: Public workshops will be held during the summer and fall regarding this project.  Ann Farley made a motion to approve the April 15, 2008 Selectmen’s Meeting minutes as amended.  It was seconded by Jeff Harriman.  Motion carried with all in favor.  

V.      Comments from the Public
Don Olden Sr. asked about the status of the burnt (house) structure on Kimball Corner Road.  He explained that he has chased curious kids out of this building on several occasions and feels as though it is an eyesore to the community.  Mr. Nicholson reported that he has been trying to contact the land owners.  A letter has been sent to them asking them to take it down.  He will follow up on the status of this situation at the next Board of Selectmen’s Meeting.  

VI.     Old Business
A.      Town Meeting Warrant Update Review / Approval
Maureen Harriman made a motion to discuss.  It was seconded by Ann Farley.

Mr. Nicholson submitted two different “Draft” copies of the Annual Town Meeting Warrant for review.  Draft #1 is the originally pre-approved version, and Draft #2 includes an additional “proposed” article.  After some discussion it was suggested that Draft #1 of the Warrant be approved with the understanding that an Amendment Article will be done at the Annual Town Meeting if necessary.  Jeff Harriman made a motion to approve Draft #1 of the Annual Town Meeting Warrant as presented.  It was seconded by Ann Farley.  Motion carried with all in favor.  




B.      Generator Bid Approval
Ann Farley made a motion to discuss.  It was seconded by Maureen Harriman.

Robert Nicholson reviewed, in detail, the bids that were submitted for the Generator Installation project.  Discussion ensued on the specifics of this project.  After careful review of all the submitted bids, Mr. Nicholson recommends awarding the bid to D.A. Cressey Electric for a total bid amount of $14,200.00.  He stated that Code Enforcement Officer, Jim Smith is quite knowledgeable and was very helpful during this bid process.  Further discussion ensued on the grant that was awarded to the town for the completion of this project.  It was suggested that if any funds are left over from the actual installation phase of this project, that sheltering structures can be made to cover the generators for inclement weather.  Ann Farley made a motion to award the Generator Installation contract to D.A. Cressey Electric in the amount of $14,200.00 as recommended by the Town Manager.  It was seconded by Jeff Harriman.  Motion carried with all in favor, except Abe Parker who was opposed.  

C.      Lawn Care Bid Approval
Jeff Harriman made a motion to discuss.  It was seconded by Maureen Harriman.  

Robert Nicholson reviewed, in detail, the bids that were submitted for the Lawn Care contract.  Discussion ensued on the scope of this contract.  After careful review of the submitted bids, Mr. Nicholson recommends awarding the bid to A. Wagner Property Services for a three year contract with the total amount for the initial year being $7,200.00 and an increase of $300.00 for each additional year.  Jeff Harriman made a motion to award the Lawn Care contract to A. Wagner Property Services for a three year contract as recommended by the Town Manager.  It was seconded by Ann Farley.  Motion carried with all in favor.
  
VII.    New Business
A.      Signing of MSAD #61 Budgetary Warrant
Maureen Harriman made a motion to discuss.  It was seconded by Ann Farley.

The MSAD #61Budgetary Warrant was reviewed by everyone present with some discussion ensuing.  Mr. Nicholson reported that there will be a Budget Meeting held on May 15th at 6:30 pm at the High School Gym.  The Board Members requested that this meeting information be put on the marquee at the Veteran’s Park and on the town’s website in order to inform any residents that may want to attend the meeting of the time and date.  The actual election is being held on May 20th and it will basically be a “yes or no” vote.  Therefore, if anyone wants to express their opinion on the matter, they should plan to attend the meeting on May 15th.  Ann Farley made a motion to sign off on the MSAD #61 Budgetary Warrant as presented.  It was seconded by Maureen Harriman.  Motion carried with all in favor.   

B.      Preview and Review of the Town of Sebago 2007 Town Report
Maureen Harriman made a motion to discuss.  It was seconded by Jeff Harriman.

Mr. Nicholson reviewed the format for the 2007 Annual Town Report.  He explained that the presented copy is a “draft” version and that the final copy is in the process of being edited for any typos.  The Board Members were very pleased with the outcome of the report.  

C.      Abatement – Andrew Map 6 Lot 9
Maureen Harriman made a motion to discuss.  It was seconded by Jeff Harriman.  

Mr. Nicholson explained, in detail, the reason for this abatement request.  Maureen Harriman made a motion to approve the Abatement for Mr. & Mrs. Andrew (Map 6, Lot 9) as requested.  It was seconded by Ann Farley.  Motion carried with all in favor.


D.      GPCoG General Assembly Nomination (1)
Jeff Harriman made a motion to discuss.  It was seconded by Ann Farley.

Mr. Nicholson reported that the GPCoG Annual Meeting of the General Assembly is scheduled for June 19th at 5:00 p.m. (location to be determined).  He stated that, in a formal motion, the Board of Selectmen needs to appoint one member to attend.  Allen Crabtree made a motion to appoint Maureen Harriman to the General Assembly of the Greater Portland Council of Governments.  It was seconded by Ann Farley.  Motion carried with all in favor.

E.      Holiday Survey Preview and Approval
Jeff Harriman made a motion to discuss.  It was seconded by Maureen Harriman.  

Mr. Nicholson reviewed the questionnaire that he is developing at the Board’s request to address the issue of town participation in holiday activities.  The Board Members were pleased with the format of the questionnaire and instructed him to proceed as planned.  
 
F.      MSAD #61 School Board Vacant Position Appointment
Ann Farley made a motion to discuss.  It was seconded by Maureen Harriman.  

Mr. Nicholson reported that the vacancy was posted throughout town and in the newspaper to see if anyone was interested in filling the position.  There were three individuals that expressed interest in filling the position till the end of the term.  Mr. Nicholson recommended that the Board appoint Mr. Richard Merritt to the position.  Maureen Harriman made a motion to appoint Mr. Richard Merritt to fill the vacant MSAD #61 School Board position.  It was seconded by Jeff Harriman.  Motion carried with all in favor.     

VIII.   Reports from Town Officials
A.      Town Manager
a.      Douglas Mountain Day Update
Mr. Nicholson reported that the first meeting for Douglas Mountain Day went very well.  He explained, in detail, the activities that are planned for the day.  Discussion ensued on the items that are either being or need to be repaired and/or upgraded at this location such as signage, etc.  Allen Crabtree stated that he would like to see bumper stickers “Visit Douglas Mountain” at some point, in a future year.  Mr. Nicholson mentioned that if all goes well on this “clean up” day, he would really like to do the same thing for the town beach next year.    

Miscellaneous Items  
Mr. Nicholson reported that at the Board of Selectmen’s meeting on May 20th Caroline Paras, Economic & Community Planner for GPCoG, will be making a presentation on the results of the CDBG Senior Survey.  

Mr. Nicholson reminded everyone that the meeting on the 20th will be held at the Town Hall building to accommodate the voting process at the Town Office building on the same night.  This information will be posted in the newspaper.  

Mr. Nicholson reported that he sat down with Dan Nowell, Director of Public Works and Selectman Jeff Harriman this week to review potential options for a “Yard Waste Recycling Facility/Brush Dump” for the town’s residents.  He reviewed, in detail, the different ideas they discussed.  Robert will keep the Board updated on any progress made on this project.  




 
B.      Selectmen
Allen Crabtree reported that the pre-bid meeting for the Bathroom/Shower Facilities project went very well.  However, this work will not be completed by the Annual Town Meeting date.  

Allen Crabtree mentioned that he recently attended a three day “Grant” workshop in South Portland.  He stated that there are a lot of opportunities out there for funding from grants.  He suggested that some time this summer, a workshop be held with the Selectmen, Town Manager, and Department Heads to assess the needs of the town to see if perhaps some funding can be acquired through grants.
 
C.      Committees
There were none.

IX.     Adjournment
Ann Farley made a motion to adjourn at 7:34 p.m.  It was seconded by Maureen Harriman.  Motion carried with all in favor.

Respectfully Submitted,
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Maureen F. Scanlon
Deputy Clerk/Administrative Assistant