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Board of Selectmen Minutes 05/20/2008
AGENDA
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
6:00 p.m.
Tuesday, May 20, 2008
        TOWN OFFICE BUILDING
                
All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.


I.      Call to Order
The meeting was called to order by Chairman, Allen Crabtree at 6:00 p.m.
                                
II.     Roll Call
Present were: Selectmen; Allen Crabtree, Jeff Harriman, Ann Farley, Abe Parker, Town Manager; Robert Nicholson, and Recorder, Maureen Scanlon.  Selectman Maureen Harriman was absent.

Guests present were: Donald Allen, Donald Olden Sr., and Carolyn Paras from GPCOG.
        
III.    Adjustments to the Agenda
        New Business – The Town Manager requested that an item be added – “to hold a Public Hearing on a  
                                         Dangerous Building on June 3, 2008”.  Jeff Harriman made a motion to add this item
                                         to the agenda.  It was seconded by Ann Farley.  Motion carried with all in favor.

       New Business – Item A – Linda Lane – Discussion of Acceptance – Removed from the agenda.

        Old Business – Item A – Code of Conduct Final Approval – Discussion ensued on the possible need  
                                       for an Executive Session regarding this issue.  Ann Farley made a motion to go into
                                       Executive Session to discuss the proposed Code of Conduct.  It was seconded by
                                       Allen Crabtree.  Don Allen stated that he did not see the need for an Executive
                                       Session since this information is not in reference to any specific person and/or
                                       situation, but is concerning general information only.  Further discussion ensued with
                                       comments from the public included.  Robert Nicholson requested that information
                                       regarding the Town Manager sections be discussed in “Open” session.  Ann Farley
                                       rescinded her motion to have an Executive Session to discuss the proposed Code of
                                       Conduct.  Allen Crabtree rescinded his second to her motion.     
      
IV.     Written Communication
A.      Approval of the May 6, 2008 Selectmen’s Meeting Minutes
Ann Farley made a motion to approve the May 6, 2008 Selectmen’s Meeting minutes.  It was seconded by Abe Parker.  Motion carried with all in favor.  
                
V.      Comments from the Public
Don Allen stated that is was a great idea to extend the winter closing of the Folly Road this year.  He traveled down the road on the day it was opened and feels as though it was in much better condition this year than previous years.  Don Olden suggested putting up signage at the beginning of the road stating that it is closed if the same thing is done next year.  He noticed several people driving down the road and having to turn around and come back when they encountered the closed section.  Robert Nicholson stated that although the general consensus was positive to the extended closing, some residents were upset about it.  







VII.    New Business
Item B.  – CDBG Senior Citizen Survey Response Analysis Review
                  Allen Crabtree asked the Board if they minded reviewing this item out of order as a
                  courtesy to Caroline Paras.  All members were in agreement that this was
                  acceptable.  

                  Mr. Nicholson introduced Caroline Paras from GPCOG who gave a presentation
                  on the Senior Citizen Survey Response Analysis Review.  She answered
                  questions from the Board as requested.  Quite a bit of discussion ensued on this
                  subject.

VI.     Old Business
A.      Code of Conduct Final Approval
Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.

The Revised Draft of the Code of Conduct dated April 15, 2008 was discussed.  The Board members stated that they have reviewed this information and feel as though it is very well done with no corrections needed at this time.  Discussion ensued on specific sections of this document that pertain to the interaction of the Board members and the Town Manager.  It was suggested that this document should be included for review at the goal setting workshop that the Board plans to hold this summer.  

Discussion ensued regarding the date for the Board of Selectmen’s Goal Setting Workshop.  Mr. Nicholson suggested holding this meeting on July 1st instead of holding the first bi-monthly regularly scheduled Selectmen’s meeting on that night.  After further discussion, Jeff Harriman made a motion to hold the Board of Selectmen’s Goal Setting Workshop at the June 17th regularly scheduled Board of Selectmen’s meeting.  It was seconded by Ann Farley.  Motion carried with all in favor.

Ann Farley made a motion to approve/accept the April 15, 2008 revised edition of the Code of Conduct as presented.  It was seconded by Abe Parker.  Motion carried with all in favor.

B.      Public Safety Building Town Report Discussion
Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.  

Discussion ensued on the proposed Public Safety Building Committee Report that is intended to be distributed at the Annual Town Meeting.  The Board members were asked to review this information and return any comments and/or suggestions for revisions within the next couple of days in order to have it fine tuned and ready for the Annual Town Meeting.   

C.      Update on Yard Waste Recycling Center Project Development
Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.

Discussion ensued regarding the possibility of having a third party contractor provide this as a service to the community.  Mr. Nicholson stated that he recently met with a private contractor to explore options, which he proceeded to review in detail.  He will continue to pursue this venture, and would like to have it up and running by the end of July.  







VII.    New Business
A.      Linda Lane – Discussion of Acceptance
Item removed from the agenda.  

B.      CDBG Senior Citizen Survey Response Analysis Review
Previously discussed above.   

C.      Process Education of Road Name Changes
Abe Parker made a motion to discuss.  It was seconded by Jeff Harriman.

Discussion ensued regarding the idea of changing the names of Dyke Mountain Road and Douglas Hill Road as suggested by a resident.  Mr. Nicholson explained how this would impact the residents on these streets who would have to change all of their mailing address information on their personal accounts, drivers’ license, and any other pertinent information.  He further explained the criteria that would need to be taken into consideration according to the town’s existing E-911 Ordinance.  It was noted that a special Town Meeting would need to be held in order to proceed with changing the street names, if the residents so desire.     

Ann Farley made a motion for the Town Manager to begin the process required to change the name of Dyke Mountain Road to Douglas Hill Road, and Douglas Hill Road to Stone Tower Road.  It was seconded by Jeff Harriman.  Motion carried with all in favor.  

D.      Preparation for Town Meeting
Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.  

In preparation for the Annual Town Meeting, Mr. Nicholson asked for any comments and/or suggestions the Board may have for him.  Some discussion ensued on the Town Meeting process and the necessary preparations.    

E.      Public Hearing on a Dangerous Building
Mr. Nicholson stated that a Public Hearing will need to be held regarding the Dangerous Building situation at 27 Kimball Corner Road.  He has made several attempts to have the property owners demolish the existing structure that burnt down during the winter.  Unfortunately this still has not been done and he feels as though the town needs to proceed with resolving this issue.

VIII.   Reports from Town Officials
A.      Town Manager
Mr. Nicholson mentioned that the Annual Town Reports are now available.  

a.      Douglas Mountain Day Update
Mr. Nicholson reported that everything is ready to go for Douglas Mountain “Clean Up” Day on May 30th.  The Nature Conservancy will be doing an educational session after lunch for the kids.  

b.      ICLE
Mr. Nicholson asked the Board to review the ICLE information at their convenience.  He feels as though it is a good opportunity for the town.  









B.      Selectmen
Some discussion ensued on the need for fire hydrants throughout the town.  Mr. Nicholson stated that he has been working on this very important issue with the Fire Chief and the Public Works Director.  

Now that the blue Selectmen Workbooks have been used for several meetings, Allen Crabtree asked for any comments as to how well they are working for the Board members, to be discussed at the next Board meeting.  Any suggestions for improvement would be appreciated by the Town Manager and the clerical staff.  

Some discussion ensued on the progress of the Food Pantry expansion project.  

C.      Committees
There were none.

IX.     Adjournment
            Ann Farley made a motion to adjourn at 8:26 p.m.  It was seconded by Abe Parker.  Motion carried with
             all in favor.

Respectfully Submitted,

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Maureen F. Scanlon
Deputy Clerk/Administrative Assistant