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Board of Selectmen Minutes 06/03/2008
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
6:00 p.m.
Tuesday, June 3, 2008
        TOWN OFFICE BUILDING
                
All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.
6:00 p.m. Public Hearing
NOTICE OF HEARING
Pursuant to 17 M.R.S.A. §§ 2851-2859
(Dangerous Buildings)
TO: Pete & Wendy Bruno
27 Kimball Corner Road
Sebago, ME.  04029

You are hereby notified that the Municipal Officers of the Town of Sebago, Maine will hold a hearing on June 3, 2008 at 6:00 p.m. to determine whether the building/structure owned by you and located on land owned by you described as a homestead and shown on Map 29, Lot 7 of the current Tax Maps of the Town of Sebago, Maine on file at the Town Office, is dangerous or a nuisance within the meaning of 17 M.R.S.A. § 2851.  If the Municipal Officers so determine, they may order abatement of said nuisance including but not limited to demolition and removal of said building/structure.  If their order is not timely complied with and no appeal is taken, the Municipal Officers may undertake said abatement at municipal expense and recover all such expenses, including reasonable attorney’s fees, by means of a special tax or civil action.


I.      Call to Order
The meeting was called to order at 6:00 p.m. by Chairman, Allen Crabtree.
                                
II.     Roll Call
Present were Selectmen; Allen Crabtree, Ann Farley, Maureen Harriman, Jeff Harriman, Abe Parker, Town Manager; Robert Nicholson, and Recorder Michele Bukoveckas.  Guests present were: Robie Dyer, Don Olden Sr., Maurice Davies, Jim Libby, Don Allen, Rescue Chief; Lauris Champagne, and Mike Corrigan of The Bridgton News.

III.    Adjustments to the Agenda
Maureen Harriman-New Business, discussion of summer meeting schedule.  Maureen Harriman also stated that the public notice was addressed to David Crawford and he had not signed off.  Robert Nicholson stated that this was a clerical error, although the return was not required, it was just an additional precaution that was taken to ensure that the posting was done.

Jeff Harriman-Old Business, discussion of the Blue Books

Abe Parker-New Business, Building Maintenance and road paving schedule.


Allen Crabtree opened the public hearing at 6:04 p.m.  Robert Nicholson stated that the homeowner has started demolishing the building.  The building has been torn down to the foundation.  There are rubbish piles which will be burned.  The Board decided to let the homeowner continue on cleaning this up.  No action is needed at this time.  In the event progress is stopped the Board will re-address this issue and invite the Code Enforcement Officer to the meeting to address the issue.

The hearing was closed at 6:14 p.m  









Allen Crabtree made a motion that the Board of Selectmen go into Executive Session under the provisions of 1 M.R.S.A. § 405 (6) (A) for the purpose of discussing the performance evaluation of the Town Manager at the end of the meeting.  There was discussion into the legality of the Executive Session and whether or not the Town Manager be allowed to attend and whether or not it should be in open or closed session.  Ann Farley made a motion to discuss this at the end of the meeting.
        
IV.     Written Communication
                A.      Approval of the May 20, 2008 Selectmen’s Meeting Minutes
Ann Farley made a motion to approve the May 20, 2008 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried with Maureen Harriman abstaining.

V.      Comments from the Public
Don Olden Sr. stated that he is pleased with the progress on the dangerous building on Kimball Corner Rd, but asked if other buildings in town would be asked to do the same.  Robert Nicholson stated that the Town is aware of other buildings in town and that the homeowners are being notified as well.  The Board requested that the Town Manager provide them with a list of the dangerous buildings in town and the progress that has been made.

VI.     Old Business
A.      Public Safety Building Town Report Discussion
        Ann Farley made a motion for discussion.  It was seconded by Maureen Harriman.  The report outlines the progress made since they were charged to study the feasibility of a public safety building in 2003.  Although the report was not written by a committee member, most members felt it was a good representation of what has been done.  The committee members present did express that it should be clarified that the report came from the Board of Selectmen.  The committee members and Board members felt that it should also state that workshops will be held for the public to attend.  Those dates are Wednesday, August 20, 2008 at 7:00 p.m. and Saturday, October 18, 2008 at 2:00 p.m.  There being no further discussion, Ann Farley made a motion to accept the report adding the workshop dates and to remove the footer at the bottom of the report.  It was seconded by Maureen Harriman.  Motion carried.  Ann Farley stated that the Board of Selectmen and the Public Safety Building Committee have a workshop on August 6, 2008 at 6:00 p.m. to discuss their plan of action and communication of the upcoming workshops.  

B.      Town Meeting Preparatory Discussion / Budget – CIP  
        Jeff Harriman made a motion for discussion.  It was seconded by Ann Farley.  The Board stated that they would like the Chairs of the Budget Committee and C.I.P. to sit at the table with the Board at the Town Meeting.  The Board also decided that they would rotate turns regarding motions and seconds.

C.      Review of Shower Bids Town Hall
Maureen Harriman made a motion for discussion.  It was seconded by Ann Farley. Robert Nicholson stated that only one bid had been received.  He stated contractors were reluctant on bidding due to the fact that there was no design.  Robert Nicholson suggested that a design be made and to send this project back out to bid, later this summer if possible.  Maureen Harriman made a motion to table this issue and to have the Town Manager and Code Enforcement Officer prepare a design which will be brought back at the August 8, 2008 Board of Selectmen Meeting.  It was seconded by Ann Farley.  Motion carried.







D.      Review and analysis of Site # 1 Survey
Ann Farley made a motion for discussion.  It was seconded by Jeff Harriman.  Robert Nicholson presented the Board with a Site # 1 survey.  Robert Nicholson was asking the Board for direction regarding the landowners of their proven encroachments.  This lets the landowners know that the Town is not requiring action at this time but merely their encroachment is known to the town.  Allen Crabtree made a motion that the Town Manager send letters to the encroaching landowners.  It was seconded by Ann Farley.  Motion carried.

E.      Xmas Survey Discussion
Jeff Harriman made a motion for discussion.  It was seconded by Ann Farley.  A survey regarding the Christmas Tree lighting ceremonies was developed and distributed at the Election on May 20, 2008.  Due to the low response, some Board members felt that additional distribution at the Annual Town Meeting would be beneficial.  Ann Farley made a motion that the Christmas Tree Survey be re-distributed at the Annual Town Meeting.  It was seconded by Maureen Harriman.  Motion carried with Jeff Harriman opposing.

F.      Selectmen’s Workbook Discussion
Allen Crabtree made a motion for discussion.  It was seconded by Maureen Harriman.  Board members expressed that they liked the book and that it helped them remain organized.  Maureen Harriman and Ann Farley stated that they would prefer their packets separate and they would place the sheets in the books themselves.

VII.    New Business
A.      MMA Nominations
Jeff Harriman made a motion for discussion.  It was seconded by Maureen Harriman.  Robert Nicholson stated that this is a nomination for the Executive Committee.  Interested parties have to be elected or appointed municipal officers.  There was no interest from the Board.  Robert Nicholson stated that Ryan Pelletier, Town Manager of St. Agatha was interested in nomination to the Executive Committee and would like to have the Town of Sebago nominate him.  Ann Farley made a motion to endorse the nomination of Ryan Pelletier for the MMA Executive Committee.  It was seconded by Maureen Harriman.  Motion carried.

B.      Preparation for Town Meeting
Robert Nicholson stated that he would have summary sheets breaking down the budget with short narratives for the Board and public.

C.      Summer meeting dates
Ann Farley made a motion for discussion.  It was seconded by Maureen Harriman.  The Board decided that they would like to hold one Selectman’s Meeting a month and one workshop a month.  This will start with goal setting on July 1, 2008 Board of Selectmen’s Meeting on July 15, 2008.

D.      Winter Building Maintenance
Ann Farley made a motion for discussion.  It was seconded by Abe Parker.  Abe Parker thanked the Town Manager for doing a great job with Douglas Mountain Day.  Abe Parker asked what is being done to prepare the buildings for winter.  Robert Nicholson stated that a policy is being developed that will evaluate the buildings and show us how to make them more energy efficient.







E.      Road Paving Schedule
Ann Farley made a motion for discussion.  It was seconded by Abe Parker.  Abe Parker inquired when the road preparations and paving would start as well as which roads in town would be affected.  Robert Nicholson stated that after July 1, work will be started on the Folly Road Bridge.  Ditching work will then be started on the Dyke Mountain Road.  Culverts and paving will be done on the Shaw Road and River Road after that.  The paving schedule will be determined by when F.R. Carroll will be available.

VIII.   Reports from Town Officials
A.      Town Manager
        None.

B.      Selectmen
        Ann Farley asked what effect the additional $100,000 would have on Sebago’s portion of the school assessment.  Robert Nicholson stated that it should have little or no impact.

C.      Committees
None.

Allen Crabtree made a motion that the Board of Selectmen go into Executive Session under the provisions of 1 M.R.S.A. § 405 (6) (A) and to invite the Town Manager at 8:46 p.m.  After much discussion, it was seconded by Jeff Harriman.  Motion carried.      

Jeff Harriman made a motion to return to regular session at 10:17 p.m.  It was seconded by Ann Farley.  Motion carried.

There was no action taken during executive session.             
IX.     Adjournment
Jeff Harriman made a motion to adjourn at 10:18 p.m.  It was seconded by Maureen Harriman.  Motion carried.


Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk