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Board of Selectmen Minutes 06/17/2008
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
6:00 p.m.
Tuesday, June 17, 2008
        TOWN OFFICE BUILDING
                
All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.


I.      Call to Order
The meeting was called to order by acting Chair, Maureen Harriman at 6:00 p.m.
                                
II.     Roll Call
Present were Selectmen; Ann Farley, Maureen Harriman, Jeff Harriman, Abe Parker, Town Manager: Robert Nicholson, and Recorder, Michele Bukoveckas.  Selectman, Allen Crabtree was absent.  Guests present were: Public Works Director, Dan Nowell, Don Allen and Don Olden Sr.
        
III.    Adjustments to the Agenda
Remove item d. from section VIII Reports from Town Officials.
        
IV.     Written Communication
A.      Approval of the June 3, 2008 Selectmen’s Meeting Minutes
Ann Farley requested that the word Goal Setting be changed to workshop. (New Business-C).  Ann Farley made a motion to approve the minutes as amended.  It was seconded by Maureen Harriman.  Motion carried.

B.      Approval of the June 7, 2008 Annual Town Meeting Minutes
Jeff Harriman made a motion to approve the June 7, 2008 Annual Town Meeting Minutes.  It was seconded by Ann Farley.  Motion carried.
                
V.      Comments from the Public
Don Olden thanked the Town Manager and Public Works Director for the great job they did putting up the flags.

VI.     Old Business
A.      Review of Xmas Survey Discussion
Jeff Harriman made a motion for discussion. It was seconded by Abe Parker.  Robert Nicholson stated that he will combine the results and develop a memo asking for direction from the Board.  The Board stated they would like to have this on the agenda in August.

B.      Discussion on RSMS / Ann and Abe – What they learned
Ann Farley made motion for discussion.  It was seconded by Abe Parker.  RSMS is a software that will develop a road plan which will help the Town budget for road repairs and maintenance in a fiscally responsible way.  Robert Nicholson stated he will keep the Board updated on the progress of this project.

C.      Folly Road Bridge Closure Dates
        Ann Farley made a motion for discussion.  It was seconded by Jeff Harriman.  Robert Nicholson stated that work is scheduled to begin on July 15th.  The Public Works Director feels that much of the prep work could be done ahead of time.  In order to provide safety for the workers, it was suggested that the road be closed.  Notification will be made by notifying landowners and homeowners on the Folly and Peaked Mountain Roads.  Additional notification will be made via the newspapers and webpage.  Robert Nicholson will notify the Board when the work will commence.


D.      Bridge Assessment – State of Maine Department of Transportation
Robert Nicholson stated that a bridge assessment had been done by the Department of Transportation.  The bridges they looked at were: Fitch Road Bridge, Folly Road Bridge and Dyke Mountain Road Bridge.  Robert Nicholson feels that the Town will receive a letter stating that the Fitch Road Bridge is in disrepair.  Robert Nicholson recommends discussing this item at the goal setting workshops and look for grants to repair the bridge.  The Dyke Mountain Bridge was not found to be in a state of repair, and the Folly Road Bridge is scheduled for replacement.

E.      Dangerous Building Discussion / Update / Recommendations
        Robert Nicholson provided the Board with a list of dangerous buildings in town and the progress that had been made thus far.  Robert Nicholson stated that there are concerns regarding the home at the top of Douglas Mountain Road.  It was recommended that the Code Enforcement Officer and Health Officer visit the location for health hazards.  Robert Nicholson recommended the Board hold a Public Hearing on July 15th to address the issue.  Ann Farley made a motion to hold a Public Hearing on Dangerous Buildings on July 15, 2008.  It was seconded by Jeff Harriman.  Motion carried.

VII.    New Business
A.      Preparation for Goal Setting / Example of Process
Ann Farley made a motion for discussion.  It was seconded by Jeff Harriman.  The Board discussed that they would like to work on their current list of goals and add new goals.  The list would then be prioritized and placed in a timeline.  The Board would like to run these meetings themselves and not have a facilitator.  Maureen Harriman made a motion to schedule July 1 as a goal setting workshop from 6-8 pm with the venue to be announced.  It was seconded by Ann Farley.  Motion carried.

B.      Supplemental (map 8 lot 17)
        Town Clerk, Michele Bukoveckas explained this supplemental was for a house which was omitted form the commitment.  Ann Farley made a motion to approve the supplemental.  It was seconded by Jeff Harriman.  Motion carried.

C.      July 5th HHW Day / Town Office
Robert Nicholson stated that July 5th will be a Hazardous Waste Day at the Transfer Station.  Robert Nicholson also informed the Board that he is closing the Town Office on July 5th for the 4th of July Holiday

D.      Dodge Truck
Robert Nicholson stated that the Dodge Truck is no longer usable.  Robert Nicholson recommended that a truck be purchased from State Surplus (from this year’s operating budget), and that this vehicle be placed in the CIP process.  Jeff Harriman made a motion to direct the Town Manager to purchase a vehicle from surplus and to place this vehicle in the CIP process and to create an inventory of all town vehicles.  It was seconded by Ann Farley.  Motion carried.

VIII.   Reports from Town Officials
A.      Town Manager

a.      Town Dodge Truck-previously discussed.

b.      Right To Know Training – Elected Officials
Robert Nicholson stated that this was mandatory training for all elected officials (Selectmen, Budget Committee, School Board etc)  Robert will look into having an on-line training session at the Town Office, as well as, if training is required annually.




c.      Planning Board Appointments and Explanation
Robert Nicholson informed the Board that Rick Bates and Cathy Greene’s terms expire on June 30, 2008.  Both Rick and Cathy have agreed to stay on until September 30, 2008 to train their replacements.  Ann Farley made a motion to appoint Rick Bates and Cathy Greene to the Planning Board until September 30, 2008.  It was seconded by Abe Parker.  Motion carried.

d.      Historical Building
Robert Nicholson informed the Board that the Historical Building on Convene had been broken into sometime between June 9 and June 14.  A report has been filed with the Sherriff’s Office, and the building has been re-secured.

B.      Selectmen
Maureen Harriman requested that the ball fields are weed whacked and mowed as SYAA has games on Thursday and Saturday.  Maureen also requested that the water be turned on.

C.      Committees
        It was noted that the Public Safety Building Committee will meet on July 14, 2008 to discuss the upcoming workshops.  It was also stated that the architects do not recommend fixing Station 2.
                                        
IX.     Adjournment
Ann Farley made a motion to adjourn at 8:10 p.m.  It was seconded by Abe Parker.  Motion carried.

Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk