TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
Tuesday, August 5, 2008
TOWN OFFICE BUILDING
All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.
Call to Order
II. Roll Call
Present were Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Abe Parker, Town Manager;
Robert Nicholson, and Recorder Maureen Scanlon. Selectman, Maureen Harriman was absent.
Guests present: Linda Lamontagne, Darlene James, Brenlin James, Marie Chattin, Diana Letellier,
Dana Bachelder, Don Olden Sr., Ted Davis, Emma Shute, Don Allen, Penny Crabtree, Ron Irish,
Doug Irish, George and Betty Tinkham.
III. Adjustments to the Agenda
Allen Crabtree mentioned that this meeting was originally scheduled as a Goal Setting Workshop for the Board of Selectmen. However, since there are issues that need to be addressed this evening there was discussion on whether to proceed as planned with time allotted for a regular meeting or to reschedule the workshop to a later date?
Jeff Harriman made a motion to reschedule the Board of Selectmen’s Goal Setting Workshop to next Tuesday, August 12th at 6:00 p.m. The location will be in the “back room” of the Town Office Building due to the Planning Board meeting being held in the “big room” on the same date. Seconded by Ann Farley. Motion carried with all in favor.
Allen Crabtree stated that the next steps to be taken at the workshop is to first of all continue reviewing the previously set goals to determine whether they have been completed or if they should be included on the new list. Secondly, any additional goals should be added to the list for discussion. After these two steps have been completed, the goals will be reviewed to categorize whether they are long or short term goals. The plan is to have a manageable set of goals and work towards the completing them. It was suggested that a Moderator may be helpful once these steps have been completed in order to stay focused and organized while prioritizing the agreed upon goals.
Allen Crabtree thanked Linda Lamontagne for the food she supplied for this meeting and invited everyone present to partake at their leisure.
Allen Crabtree asked if the Board of Selectmen would prefer to hold the Executive Session at the beginning of the meeting or at the end of the meeting after hearing comments from the public.
Ann Farley made a motion to go into Executive Session at the end of the meeting. Seconded by Abe Parker. Motion carried with all in favor.
IV. Written Communication
There was none.
V. Comments from the Public
Diana Letellier spoke on behalf of the Lions Club. She stated that she is sorry for any problems or misunderstandings that have transpired recently between the Town’s administration and the Lions Club. However, she is disappointed with what she perceives as a bad attitude from some residents in town towards the Lions Club which consists of hard working people that are dedicated to helping others less fortunate. There was quite a bit of discussion regarding the recent incident in which the Lions Club members encountered difficulty in removing their storage trailer for the Sebago Days event from the Town Garage location. The Town Manager stated that he explained that the Public Works staff would be available during regular hours of operation to allow access to the trailer. Ted Davis stated
that he tried to make arrangements with the Public Works staff for retrieving the trailer after the normal hours of operation due to the fact that the tractor and driver needed for moving the trailer would not be available until later in the day. It was suggested that perhaps a key to the entrance gate be given to one of the officials from the Lions Club. Jeff Harriman stated that he would not like to see any civic groups getting a key to any town property, but that they should be making prior arrangements with the Town Manager to gain access. Several options were discussed as to how to remedy this situation. Suggestions ranged from low tech ideas such as checking out and signing for a key at the Town Office building to high tech ideas which included a new master key system with limited entry access available on some keys and perhaps also looking at electronic entry systems. The pros and cons of each of these ideas were discussed. Abe Parker
stated that the thing that bothers him the most, that as Selectmen, they are allowed to have a key and the alarm code to the Town Office building where money is located. If that Selectman requests a key to another town owned property for access to the location, there is no reason that they should not be allowed to do this; therefore, he would have helped the Lions Club members gain access to the location where the trailer was being stored. However, he was not allowed to obtain a key when he requested one. The Town Manager expressed liability concerns by allowing non-employees into a town owned building or location unattended. He also mentioned that if you allow one organization access to town owned properties and locations then you must extend the same courtesy to other organizations. This item is to be added to the next agenda after the Town Manager performs some research on the matter to see what other towns do in this type of situation.
Emma Shute asked why she is not being compensated for the use of her land while the Folly Road bridge is being repaired. She distributed copies of a document regarding the Water-Power of Maine. She feels as though the straightening of this section of road will mean taking a piece of her land.
The Town Manager confirmed with Mrs. Shute that she did indeed give her permission to have the Public Works equipment and crew on her property during the bridge reconstruction project. He explained that the town will not be taking ownership of any portion of her property. She will actually be benefiting from the wood that has been cut down at the site location and will be delivered to her property. Mr. Nicholson stated that this is some compensation for the temporary use of her property that adjoins the site location as per her approval. After further discussion, it was decided that after the work has been completed, the property lines will be reviewed to determine if any land has been taken over by the town and if so, proper compensation will be awarded. This is with the understanding that
there is no intention by the town to take ownership of any of Mrs. Shute’s land.
Robert Nicholson gave a brief update on the status of the Folly Road Bridge project to date. Allen
Crabtree suggested that the Selectmen stop by and take a look at the project when they get a chance.
Abe Parker mentioned that Norman McKenney, Town Manager for the Town of Baldwin, contacted him recently about getting together with his town to raise funds for energy cost relief efforts this winter. There was some discussion on how this worthwhile task can be accomplished to help people in the community.
VI. Old Business
There was none.
VII. New Business
There was none.
IX. Executive Session pursuant to MRSA Title 1§ 405(6)(A) for a Personnel Matter.
Jeff Harriman made a motion to move into Executive Session at 7:32 p.m. pursuant to M.R.S.A. Title 1§ 405(6)(A) to discuss a Personnel Matter. Seconded by Ann Farley. Motion carried with all in favor.
Jeff Harriman made a motion to re-convene to regular session at 8:15 p.m. Seconded by Ann Farley. Motion carried with no action taken during the Executive Session and all in favor.
Abe Parker presented the Board with his resignation as a Selectman, to be effective as of August 31, 2008.
Jeff Harriman made a motion to accept Abe Parker’s resignation as a Selectman, with regrets. Seconded by Ann Farley. Motion carried with all in favor.
Abe Parker left the meeting at 8:20 p.m.
The Town Manager requested an increase of the mileage allowances for the Code Enforcement Officer up to $390.00/mo., and the Town Manager up to $430.00/mo.
Jeff Harriman made a motion to approve the mileage allowance increases for the Code Enforcement Officer and the Town Manager as requested, to be effective immediately. Seconded by Ann Farley.
Motion carried with all in favor.
Jeff Harriman made a motion to adjourn at 9:08 p.m. Seconded by Ann Farley. Motion carried with all in favor.
Maureen F. Scanlon
Deputy Clerk/Administrative Assistant