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Sebago Maine Town Seal
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Board of Selectmen Minutes 07/15/2008
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
6:00 p.m.
Tuesday, July 15, 2008
        TOWN OFFICE BUILDING
                
All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.
Public Hearing 6 PM
(Correction of clerical)
Pursuant to 17 M.R.S.A. §§ 2851-2859
(Dangerous Buildings)

You are hereby notified that the Municipal Officers of the Town of Sebago, Maine will hold a hearing on July 15, 2008 at 6:00 p.m. to determine whether the building/structure owned by you and located on land owned by you described as a homestead and shown on Map 6, Lot 46 of the current Tax Maps of the Town of Sebago, Maine on file at the Town Office, is dangerous or a nuisance within the meaning of 17 M.R.S.A. § 2851.  If the Municipal Officers so determine, they may order abatement of said nuisance including but not limited to demolition and removal of said building/structure.  If their order is not timely complied with and no appeal is taken, the Municipal Officers may undertake said abatement at municipal expense and recover all such expenses, including reasonable attorney’s fees, by means of a special tax or civil action.


Call to Order
                                
II.     Roll Call
        Present were Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Maureen Harriman, Abe Parker,
        Town Manager; Robert Nicholson, and Recorder Maureen Scanlon.  Guests present were: State
Representative; Ralph Sarty, Code Enforcement Officer; James Smith, Public Works Director; Dan Nowell, Mike Corrigan of The Bridgton News, Marie Chattin, Mike Chattin, Don Olden Sr., Don Allen, Joan Morford, Renee-Claire Pitchard, Diana Letellier, Helen Rogers, Tom Mullin, George and Betty Tinkham.

III.    Adjustments to the Agenda
Allen Crabtree stated that State Representative Ralph Sarty has asked to make a statement to the Board of Selectmen and the Town’s Residents at this meeting.  Unfortunately, he has another engagement and asked if he could address everyone present before the commencement of the Public Hearing.  With everyone in agreement, the agenda was adjusted before Mr. Sarty spoke.

New Business – Item E – River Road Discussion – Added to Agenda

        Allen Crabtree stated that usually the first regular meeting that is held after the Annual Town Meeting is when the Chair of the Board is selected, but this can be done at the next meeting.  He also suggested that a Vice Chair be selected this year.  The Board decided to postpone the Chair selection until the August meeting.  

********        Exception to Formal Agenda (State Representative, Ralph Sarty)
       In anticipation of a very difficult heating season ahead of us, State Representative, Ralph Sarty spoke regarding alternative energy plans and the Governor’s Pre-Emergency Energy Task Force.  He explained how the Town of Denmark, where he is still a Selectman, is planning to join with the Town of Stowe to do a fund raising event.  The funds raised will then be proportionately distributed to residents from each of the two towns.  These funds would not only be distributed to the lower income families but especially to the lower middle class families that normally are not eligible for many of the programs that are currently offered to the lower income families.  Denmark’s event is scheduled for August 8th with a goal of hopefully raising $20,000.00.  Mr. Sarty suggested that Sebago consider joining up with the Towns of Baldwin and Limington to do a fund raising event of their own to try to help out the residents of these towns.  Mr. Sarty answered questions presented by the Board of Selectmen which led to quite a bit of discussion on the matter.  

        Robert Nicholson stated that the Town of Sebago has been very pro-active in helping others in times of need.  He highlighted some of the steps that have been taken by the Board and the community; in assuring that those in need are helped.  Allen Crabtree stated that he is aware that there is an interest in Sebago in doing a fund raising event.  He made a motion to direct the Town Manager to summarize what efforts are being taken in other towns and bring it back to the Board for discussion at the next goal setting meeting.  Ann Farley seconded the motion.  Motion carried with all in favor.  Allen Crabtree stated that he will follow-up with the PROP organization to assure the LIHEAP Program criteria is not only followed, but also expanded in distributing funds that may be raised by the community to include more of the middle income families that need assistance.    

        One other point that Mr. Sarty mentioned; is a problem he has been made aware of in which Volunteer Drivers that drive individuals to doctor appointments, to pick up medications, etc. are only being reimbursed at a rate of $0.22 per mile.  With gasoline prices being so high, he has been informed that more and more drivers are not being able to continue their volunteer services due to the added expense to their own income.  Therefore, he encouraged the Board to send a letter, if they felt it was appropriate, to the Legislature, from the Town of Sebago, proposing a raise in the reimbursable mileage rate for these Volunteer Drivers.  It is felt that their services to the community as a whole are extremely important and every effort to help should be made.     
        
        The Board of Selectmen meeting convened at 6:54 p.m.

       Allen Crabtree opened the Public Hearing at 6:55 p.m. by reviewing the order of business at hand.  
        Robert Nicholson stated that he conferred with Jim Smith, Code Enforcement Officer, today after Mr. Smith spoke with Mrs. Chattin regarding the status of her property.  Robert explained that the Board of Selectmen has two options at this point in time.  They may allow for a two week period in order for Mrs. Chattin to start the clean-up and show progress, or they may offer to pay for the clean-up and have the resident set up a payment plan for reimbursement to the town.  Mr. Smith stated that he spoke with Mrs. Chattin and her son today.  They feel as though the two week option would be feasible and would like to go this route if the Board allows.  Public comments on the condition of this property and the impact it has on the surrounding properties, especially the Douglas Mountain Trails area, were heard from Renee-Claire Pitchard and Tom Mullin.  Mr. Nicholson further reviewed the follow-up procedure on what steps need to be taken next.  Mrs. Chattin mentioned that she realizes this situation must be remedied, but she has been unable to take care of the situation before now due to health issues she has been dealing with over the past year.  She stated that she is feeling much better and feels as though she will be able to commence with the clean-up on her own and with assistance from her family members.  Quite a bit of discussion ensued on this matter.  

        Allen Crabtree made a motion to direct Mrs. Chattin to;
#1.) Commence with a vigorous clean-up of the location within two weeks.  
#2.) This clean-up will be completed within 30 days (which will run concurrently with the  
        aforementioned two week period).  
#3.) Within 30 days, she must contact the Planning Board to file a request for a variance for the use of          
        the property as a storage facility.  
Allen Crabtree amended this motion to include the following statement; The Board of Selectmen will charge the Code Enforcement Officer with monitoring the situation and report back to them.  

After further discussion, Ann Farley seconded this motion.  Motion carried with all in favor.  

Allen Crabtree made a motion to direct the Town Manager and Code Enforcement Officer to work with the Planning Board and Mrs. Chattin to assist in whatever is necessary for the filing before the Planning Board.  Seconded by Jeff Harriman.  Motion carried with all in favor.

Mr. Nicholson gave a brief update on the situation with the “Unsafe Structure” located at 27 Kimball Corner Road.  He stated that he spoke to the property owner several weeks ago regarding the still unresolved issues at this location.  A letter has been sent to the property owners detailing how the existing issues need to be resolved by August 1, 2008 in order to stop further action by the Town of Sebago.  Mr. Nicholson will report back to the Board with the status of this situation.

The Public Hearing was closed at 7:29 p.m.
  
        The Board of Selectmen meeting re-convened at 7:30 p.m.

IV.     Written Communication
A.      Approval of the June 17, 2008 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the June 17, 2008 Selectmen’s Meeting Minutes.  Seconded by Maureen Harriman.  Motion carried with all in favor except Abe Parker who abstained from the vote.

B.      Approval of the July  1,  2008 Selectmen’s Meeting Minutes (Agenda Goal Setting)
Allen Crabtree stated that the minutes from the Goal Setting Selectmen’s Meeting on July 1, 2008 will be combined with the minutes for the Goal Setting Selectmen’s Meeting to be held on August 5, 2008.  These minutes will be presented for approval at the next regularly scheduled Board of Selectmen’s Meeting on August 19, 2008.  
                
V.      Comments from the Public
George Tinkham presented information to the Board on windmill power being used in Hull, MA.  He suggested that there are areas in this town that may be good locations for “wind power” and requested that the Board look into the matter as an alternative power source for Sebago.  Mr. Nicholson suggested that this may be something that the Board would like to explore in their goal setting workshop discussions.  

Allen Crabtree mentioned to George Tinkham that the area they refer to as ”The Pines” which is located at the sand pit area is another item he would like to discuss at the goal setting workshops.  Now that the land survey of the area has been completed, we know what the town actually owns.  Allen stated that he would love to have that area designated as either a conservation easement or at least as a town park with some facilities available to the public, such as some walking trails and a couple of picnic benches.  

Diana Letellier stated that she and Helen Rogers would like to know the Boards intentions for attendants at Douglas Mountain.  Mr. Nicholson reviewed information on how he has been directed to manage the situation while utilizing the budget that has been set for this task.  Discussion ensued on this matter.  

Allen Crabtree made a motion to direct the Town Manager to develop a work schedule with Diana, Helen, and Corinne Davis, using the budgeted amount of $2,000.00 in wages.  Seconded by Ann Farley.  Motion carried with all in favor.  Mr. Nicholson will advise the Board as to the results of their efforts.  

Allen Crabtree reviewed the Stipend Policy from 2004.  Copies of this policy will be distributed to all of the Selectmen for further review.  Allen mentioned that according to the existing policy, stipends for town employees, including elected officials, will be paid after the term of service.  It was suggested that this policy should be reviewed and revised if appropriate.  Mr. Nicholson stated that he will do some research on what other communities are doing regarding the disbursement of stipends.

Allen Crabtree made a motion to bring back any information and the existing policy on stipends for review at the next regular Board of Selectmen’s Meeting on August 19th.  Seconded by Ann Farley.  Motion carried with all in favor.
 
VI.     Old Business
A.      Goal Setting Information pass out
Allen Crabtree reviewed the process being followed for the goal setting workshops.  He went over the differences for long & short term goals and the “homework” assignments for the Selectmen.  The assignments are to review the 2007 goals and to come up with any more goals that they may want to have included on the list for review.  
   

B.      Brush Dump update
Robert Nicholson reviewed the options, in detail, for the proposed Brush Dump project.  He explained that by combining this project with the Folly Road Bridge project and doing them both simultaneously “in-house” as opposed to hiring contractors will save a tremendous amount of money.  He presented the proposed design plan for the Brush Dump and explained that this design will allow for changes in the design layout down the road, without having a large financial impact on the town.  Jeff Harriman mentioned that as a member of the committee, he is impressed with the final design being proposed.  Some discussion ensued on the logistics of proceeding with this project.  The Board of Selectmen plan to perform a site walk at the location after the land clearing work for the site has been started.

C.      Folly Road Bridge Final Project Cost Projection Review
Robert Nicholson reviewed the status of this project in detail.  He explained that the Code Enforcement Officer will be working directly with the Public Works department on this project to ensure that proper procedures are followed every step of the way.  

D.      Bridge Assessment – State of Maine Department of Transportation
Item removed – was not supposed to be on agenda.

E.      Dangerous Building Discussion / Update / Recommendations
Previously discussed earlier.

VII.    New Business
A.      Gas Tank Issues
Public Works Director, Dan Nowell explained that the existing gas tanks located at the Public Works Garage location are quite old and he has been advised that they are considered dangerous.  He reviewed the problems that were found and what options are available for resolving the situation, which included the idea of leasing vs. purchasing a new system.  Mr. Nicholson stated that the new system will allow for a better tracking of actual usage.  

Ann Farley made a motion to direct the Town Manager and his staff to review this situation further and come back with proposals.  Seconded by Jeff Harriman.  Motion carried with all in favor.  

B.      Historic Society Steering Committee Report
Mr. Nicholson stated that the Historical Society Steering Committee currently consists of Ted Greene, George Tinkham, and Ann Burns.  This committee is responsible for bringing any concerns of the Historical Committee to the Town Manager in order for him to relay this information to the Board of Selectmen.  

C.      Four Day Work Week – Public Works Is it Something We Should Do
Abe Parker made a motion to discuss.  It was seconded by Maureen Harriman.  

Mr. Nicholson reviewed the reasons behind this idea.  After he and Dan Nowell researched this option, they have found that it would be more cost effective for the town.  Basically, the Public Works Crew would be working ten hour days from Monday thru Thursday with the Director being on-call for any emergencies on Fridays.  Abe Parker stated that he found it has worked well in the past in other towns.  This will not be done year round due to the snow removal season, but will be during the period from Memorial Day weekend thru Labor Day weekend.
 
D.      Review of Truck Purchase
Ann Farley made a motion to discuss.  It was seconded by Maureen Harriman.

Robert Nicholson and Dan Nowell reported on the GMC pick-up truck that was recently purchased for $5,500.00.  It was previously used for Marine Administration and was not a “hard” used vehicle.  He recommends replacing this vehicle every two years as is done in the town of Raymond with great success.  

E.      River Road Discussion
The physical problems with this road were discussed in detail, with input from Abe Parker.  Mr. Nicholson stated that this is exactly why we are developing an actual “road plan” for the town.  The “road plan” will help to identify problems and address them in a logical and unbiased way.
 
VIII.   Reports from Town Officials
A.      Town Manager
Mr. Nicholson gave a brief summary of the status of the community newsletter that is being developed.  

B.      Selectmen
Allen Crabtree suggested that although the town’s mileage reimbursement rate has recently been increased, he feels that it still may need to be adjusted to be more in line with Federal standards.

Allen Crabtree made a motion to direct the Town Manager to take a look at the mileage reimbursement rate for town employees and bring back his recommendations at some point in the future.  Seconded by Ann Farley.  Motion carried with all in favor.  

Maureen Harriman stated that there are three boat moorings located off of the Town Beach swimming area that need to be addressed.  She also mentioned that although the bathrooms at the beach are clean, there is an odor problem that needs to be addressed.  Mr. Nicholson will look into both of these matters.  

Abe Parker asked about the status of cutting down the trees outside of the Town Office building that are in poor condition.  Mr. Nicholson is researching this matter and will report back to the Board.  

C.      Committees
None
IX.     Adjournment
Abe Parker made a motion to adjourn at 9:20 p.m.  Seconded by Maureen Harriman.  Motion carried with all in favor.  

Respectfully Submitted,

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Maureen F. Scanlon
Deputy Clerk