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Sebago Maine Town Seal
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Board of Selectmen Minutes 10/07/2008
6:00 p.m.
Tuesday, October 7, 2008

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Call to Order
The meeting was called to order by Chairman, Allen Crabtree at 6:00 p.m.                                
I.      Roll Call
Present were Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Town Manager; Robert Nicholson and Recorder, Maureen Scanlon.  Selectman, Maureen Harriman was absent.  Guests present: Joan Morford, Don & June Allen, Sherrill Brown, Joseph McMahon, Jim Libby, Don Olden Sr., Abe Parker, Tom Ruppert, Rev. Jim Ledoux.
II.     Adjustments to the Agenda
        Old Business – Item C – Cemetery Trust Request –
Relocated on agenda –
Before Old Business Item A.
III.    Written Communication
A.      Approval of the September 16, 2008 Selectmen’s Meeting Minutes
        Ann Farley made a motion to approve the September 16, 2008 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried with all in favor.
IV.     Comments from the Public
Abe Parker stated that he had three questions as follows;
1.) What is happening with the Brush Dump?
2.) Where is the Douglas Mountain Sign?
3.) Why wasn’t there any matting put in the ditching on Jim Shaw Hill or    
      Kimball Corner Road?

Allen Crabtree stated that since these are “Old Business” items, they will be addressed during that portion of the meeting if there were no objections, which there were not.  

Jim Libby asked for clarification on the status of the existing Food Pantry and the concept of moving the modular unit from the current location on the school property to the previously discussed location on the church property in order to expand the services of the Food Pantry.  He stated that there are several individuals, including himself, that have been working together in an effort to make this goal come to fruition.  

Allen Crabtree explained that the Board has decided that when the Modular Unit is offered to the Town by the School Administration, it will be accepted.  However, although it is expected to occur, as of this date, it still has not been offered to the Town.  A draft Real Estate Lease (for Town owned property to non-profit entities) has been developed for the Sebago Warming Hut Volunteers, and some grants are being researched in the hope that they may help with getting the building set up on the site.  Allen stated that realistically, it will probably be in the late spring when the building is actually ready to go as a Food Pantry and Clothing Bank.  This means the existing Food Pantry located at the Town Hall building will need to be used and perhaps somewhat modified to accommodate storage for the Emergency Shelter, for at least another six months.  He suggested  that this project be further discussed during the scheduled Walk Through of the Food Pantry after this meeting and invited any interested parties to attend.

Don Olden Sr. explained that “The Warming Hut” group has been organized in an effort to provide a warm place for individuals to go to during the winter months where they can “warm up” while also participating in social activities.  He explained, in detail, some of the fund raising efforts that are taking place in order to help support this endeavor.
There was some discussion on how this may be tied into the Food Pantry/Clothing Bank project once the modular unit has been relocated.
V.      Old Business
C.      Cemetery Trust Request
Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.

Joe McMahon addressed the repair items that need to be addressed at the Sebago Cemetery as detailed in the report that has been submitted for budgetary consideration.  Some discussion ensued regarding the necessary repairs and any other options that may be available such as using composite materials instead of wood to replace the fencing.  

Joe also stated that the committee feels as though some fine tuning needs to be done on the existing “Rules and Regulations for the Sebago Cemetery” to address issues such as;

1.) Who is allowed to dig the graves?

2.) Currently the records reflect who purchased the burial lot,   
      but not who is actually buried in the lot or who interred    
      them.   Burial Permits should be required just for a point   
      of reference.

3.) Perhaps it is time for an increase in the cost of burial lots
      to help offset the cost of maintenance, etc.  

As a former committee member, June Allen was able to provide some of the history on what (and why) issues were addressed in the past.  Robert Nicholson suggested having Michele Bukoveckas at the Board of Selectmen’s meeting on December 2nd to discuss how things are currently being done.  It would also be helpful if June Allen is present at this meeting for historical information.  There was some discussion on the difference between the “Rules and Regulations for the Sebago Cemetery” document as opposed to being an actual Ordinance.  Robert Nicholson will research what the difference is, and report back to the Board on this issue.  

A.      Stipend Policy Discussion
Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.

Mr. Nicholson reported that he looked into the matter of the Town’s current Stipend Policy as requested by the Board.  He explained that the current policy on the books is null and void due the State law which overrides the town’s policy.  The options at this time are to;

1.) Rescind the existing policy since it is null and void due to    
     State law.

2.) Submit a policy to the Public at the Annual Town Meeting
     for approval as an Ordinance that would stay in place.  

3.) Submit a policy in the Town Meeting Warrant as a
     warrant article for that particular year.  This warrant
     article would have to be repeated yearly to remain

Ann Farley made a motion to rescind the existing Stipend Policy.  It was seconded by Jeff Harriman.  Motion carried with all in favor.  

The Board will work with the Town Manager to develop a Stipend Disbursement Ordinance to be presented at the Annual Town Meeting for approval by the Town’s residents.

B.      Dana Deering to Speak with the Board
Ann Farley made a motion to discuss.  It was seconded by Jeff Harriman.

In Mr. Deering’s absence, Allen Crabtree explained that Mr. Deering is a land owner on the Folly Road, near the bridge, who recently did some research in the Town of Baldwin (Sebago used to be a section of Baldwin.), and found out that this road is a three rod road.  This item will be discussed at another meeting when Mr. Deering is available.   

        Follow-up on Old Business Items – Abe Parker’s Questions
Abe Parker stated that in addition to his previously asked questions, he also wanted to know what the status is on the clean-up process at Marie Chattin’s property located on Douglas Hill.  He noted that there is now a disabled vehicle located on the property that was not there before her recent accident.  

Robert Nicholson stated that the Bid Notification for cleaning up the site has been put in the paper and the process is ongoing.  He noted that Mrs. Chattin has been continuing with her clean up efforts during the bid process.  He also explained that Mrs. Chattin’s vehicle is registered and therefore she is legally able to keep it on her property.

Why wasn’t there any matting put in the ditching on Jim Shaw Hill or Kimball Corner Road?

    This is something that would be answered by Dan
     Nowell, the Public Works Director who is not present at
     this meeting.      

What is happening with the Brush Dump?

Robert Nicholson stated that he and Maureen Scanlon recently met with Charlie Brown and Stephanie Hubbard at Sebago Technics to review exactly what steps had to be taken to ensure that all the necessary requirements are being met properly.  Sebago Technics has submitted a proposal that outlines the requirements such as obtaining a Storm Water Drainage plan, etc.  Mr. Nicholson will get a couple of competitive bids, besides the one from Sebago Technics, for review by the Board before proceeding further.  Don Olden Sr. reported that the original amount for this CIP project was $45,000.00, but that amount was cut down to $20,000.00.  There was some discussion on the actual projected cost of this project.  
Where is the Douglas Mountain Sign?

    Robert Nicholson stated that the signs directing     
     individuals to the Douglas Mountain location are in place.  
                     It was expressed that perhaps Abe is asking about the
                           suggested name change of Dyke Mountain Road.  This
                           was unclear since Abe left the meeting during the
                           discussion on the previous subject.  It will need to be
                           clarified at a future meeting.    

VI.     Reports from Town Officials
A.      Town Manager
Allen Crabtree asked about the status of the two vacancies on the Planning Board now that the terms have expired for Rick Bates and Cathy Greene.  Robert Nicholson stated that two residents have expressed a potential interest in joining the Planning Board.  In order to be fair to all, the vacancies will be posted in the newspaper to let the town’s residents know that there are two openings if anyone is interested in joining the Planning Board.  
B.      Selectmen
        Allen Crabtree mentioned that he will need to have information submitted to him regarding the funding needs for the Warming Hut in order to apply for any available grants.  

        Allen Crabtree asked to have the Board of Selectmen sit down with the Town Manager to review the transition procedure for the Interim Town Manager within in the next week or two.  
        The Board of Selectmen will be holding an Executive Session on Tuesday, October 14, 2008 to perform interviews with the potential Interim Town Manager candidates.  
C.      Committees
                        There were none.
Ann Farley made a motion to proceed to the Town Hall building to do the Walk Through at the Food Pantry before the Executive Session.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

Ann Farley made a motion to move into Executive Session pursuant to M.R.S.A. Title 1§ 405 (6)(A) to Discuss a Personnel Matter at 7:40 p.m.  It was seconded by Jeff Harriman.  Motion carried with all in favor.

Jeff Harriman made a motion to return to regular session at 8:34 p.m.  It was seconded by Ann Farley.  Motion carried with no action taken during the Executive Session and all in favor.  
VII.    Adjournment
Jeff Harriman made a motion to adjourn at 8:35 p.m.  It was seconded by Ann Farley.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Deputy Clerk/Administrative Assistant