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Board of Selectmen Minutes 12/16/2008
MINUTES
TOWN OF SEBAGO
BOARD OF SELECTMEN’S MEETING
6:00 p.m.
Tuesday, December 16, 2008
TOWN OFFICE BUILDING

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.


Call to Order
The meeting was called to order at 6:05 p.m. by Vice Chair, Ann Farley.
                                
I.      Roll Call
Present were Selectmen; Ann Farley, Jeff Harriman, Maureen Harriman, Allen Crabtree arrived at 6:20 p.m., Interim Town Manager; James Smith and Recorder, Michele Bukoveckas.  Guests present were: Public Works Director; Dan Nowell, Jim Libby, Don Olden Sr., Heidi Dolloff, David Hague, Phil Lowe, Richard Merritt, Rosemary Kulow and Neal Allen from GPCOG, and Mike Corrigan of The Bridgton News.
        
II.     Adjustments to the Agenda
Additions to New Business: Appointment of Registrar of Voters, and Public’s use of Town Salt/Sand.
        
III.    Written Communication
A.      Approval of the December 2, 2008 Selectmen’s Meeting    Minutes
        The Board requested the correction of perambulation.  Maureen Harriman made a motion to approve the December 2, 2008 Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried.

  • Comments from the Public
Heidi Dolloff stated she would like to use the Town Hall for Boy Scouts Meetings and asked if the Board would waive the fee.  Jeff Harriman made a motion to waive the fee for Boy Scout Meetings at the Town Hall.  It was seconded by Maureen Harriman. Motion carried.

V.      Old Business
  • Town Boundary Lines Between Sebago and Naples
Interim Town Manager and CEO Jim Smith stated there maybe some discrepancies between the current sub-division plan and an older version.  Jim Smith will compare the two plans and will speak with the Town of Naples if necessary, and will report his findings to the Board.


VI.     New Business
  • Land Use Ordinance Update-Rick Viles
Jim Smith stated that Rick Viles would be late.  Jim also stated that Rick wanted to ask for more input on the Comprehensive Plan and Land Use Ordinance, and let the Board know where the Planning Board is at in this process.

  • Tree Lighting at Mud City
There was discussion regarding the issue with the tree at Mud City being the cost associated with putting lights on the it.  Public Works Director, Dan Nowell will look into otheroptions.  Additionally, the Board discussed the possibility of planting smaller trees at Mud City and at the Veteran’s Park.  This issue will be re-visited in February.

  • Employment Contract for Interim Town Manager
Allen Crabtree stated that he made the following additions to the contract:
  • Added signatures lines for the Board to sign
  • Listed Jim’s residence
  • Raised the cell phone allowance to $50.00 a month.
Ann Farley made a motion to approve the Employment Contract as amended. Additions to the contract was agreed by the Board.  It was seconded by Maureen Harriman.  Motion carried.  In addition, the Board stated they would like to do a performance evaluation on Jim Smith as CEO and LPI.  They stated they would get input from Planning Board Chairman, Rick Bates and Planning Board member Rick Viles.  The Board set the time for the evaluation for next Tuesday, December 23, 2008 at 6:00 p.m.  This will be done during an Executive Session.

  • Acceptance of Portable from M.S.A.D # 61
        Maureen Harriman made a motion for discussion.  It was seconded by Jeff Harriman.  Allen Crabtree explained that this process is no different than the last time the Town accepted the portables from M.S.A.D. # 61.  Ann Farley made a motion to accept the portable from M.S.A.D. # 61.  It was seconded by Maureen Harriman.  Motion carried.  Allen Crabtree further explained that a lease agreement between the Town and the Church of the Nazarene had been drafted.  Allen Crabtree stated that $3,000 could be used from the undesignated fund balance to move the portable which would be re-paid by the Church of the Nazarene in three annual installments as well as a $1.00 fee per year for the lease. Ann Farley made a motion to lease the portable to the Church of the Nazarene with the conditions listed above.  It was seconded by Jeff Harriman.  Motion carried.

Allen Crabtree stated that he had applied for a grant with CDBG for upgrades to the portable, and a grant with EMA for emergency power.

  • CIP Items
Ann Farley made a motion for discussion.  It was seconded by Jeff Harriman.
  • Local Match for Grants Reserve Account
Allen Crabtree stated that there are enough funds left over.  Allen recommended to fund zero dollars this year and move the funds to a reserve account.  

  • Trash Compactor (combining funds)
                This issue will be re-visited.

  • Town Clerk Records Preservation
        Ann Farley made a motion to move this item to the operating budget.  It was seconded by Maureen Harriman.  Motion carried.

  • Public Works Pick-up Truck
Maureen Harriman made a motion to move this item to the CIP Committee.  It was seconded by Jeff Harriman.  Motion carried.

It was stated that the 1997 Dodge pick-up truck had been put out to bid for purchase and that there were 5 bids to be considered.  Ann Farley made a motion for discussion.  It was seconded by Maureen Harriman.  Jim Smith went over the bid results and recommended that the Board approve the bid from George Anderson & Sons.  Ann Farley made a motion to approve the bid from George Anderson and Sons in the amount of $1,026.00.  It was seconded by Jeff Harriman.  Motion carried.

F.      Appointment of Registrar of Voters
Maureen Harriman made a motion for discussion.  It was seconded by Jeff Harriman.  Town Clerk, Michele Bukoveckas explained that the Registrar of Voters must be appointed every two years during the odd numbered years.  Maureen Harriman made a motion to appoint Michele Bukoveckas as Registrar of Voters in Sebago for two years.  It was seconded by Jeff Harriman.  Motion carried.


G.      Public’s Use of Town Salt/Sand
Maureen Harriman made a motion for discussion.  It was seconded by Ann Farley.  The Board referenced the policy which allows residents to use sand/salt from the Town. There was discussion that the public may have been abusing sand/salt use for commercial use.  The Public Works Director did not feel this was an issue.  Other concerns were raised concerning the barricades in front of the building limiting access.  The Public Works Director stated that corner posts could replace the barricades and still protect the building.  Maureen Harriman made a motion to leave the policy as is.  It was seconded by Ann Farley.  Motion carried.

VII.    Reports from Town Officials
  • Town Manager
Jim stated that he received a letter from D.O.T. regarding speed limit recommendations for Hancock Pond Rd.  Their recommendations are 35/45/30 starting at the southern end going north.  Jim also stated that the speed limit request for Sebago Rd changing to 25/mph starting near Goodwins Lodge thru Nason’s Beach has been denied.  The Board would like Jim to follow-up on the reasoning and ask for options.  In addition, the Board would like to borrow the speed limit sign from Cumberland County.

Jim stated that he received a letter from the State Emergency Management Agency requesting a damage assessment from the recent ice storm, as there may be some funds available.  Jim will work with the Public Works Director on this issue.

Lastly, Jim stated that an inquiry had been made regarding raising the price of the cemetery lots.  The Board stated that this would require a change in the Cemetery Laws at a Town Meeting.  It was suggested that this section of fees be modeled after the solid waste ordinance which would give the Board the authority the authority to change fees without Town Meeting approval.

B.      Selectmen
Jeff Harriman presented the Board with a Thank You for the Dollar Tree Store in Windham for their donations to the food pantry.  The Board thanked Jeff for writing the letter and were very pleased with it.  Jeff will email the letter to the Clerk, so it may be placed on letterhead and mailed out.

Maureen Harriman asked about a follow-up on the plowing of Peabody Pond issue which was raised at the last meeting.  The Board determined that the Town will continue to plow up to the turn around.

C.      Committees
There were none.

VIII.   Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter (Town Manager Applications and Selection Process)
Ann Farley made a motion to move to Executive Session pursuant to M.R.S.A. Title 1 § 405 (6) (A) to Discuss a Personnel Matter (Town Manager Applications and Selection Process) at 7:45 p.m.  It was seconded by Maureen Harriman.  Motion carried.

The Board returned to regular session at 8:36 p.m.  There was no action taken during the session.

IX      Adjournment
Jeff Harriman made a motion to adjourn at 8:37p.m.  It was seconded by Ann Farley.  Motion carried.



Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk