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Board of Selectmen Minutes 06/02/09
6:00 p.m.
Tuesday, June 2, 2009

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Call to Order
The meeting was called to order at 6:05 pm by Chairman, Allen Crabtree.
I.      Roll Call
Present were Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Town Manager; Jim Smith and Recorder, Michele Bukoveckas.  Guests present were: Public Works Director, Dan Nowell, Mose Russo III, Edythe Harnden, Richard Merritt, Don Olden Sr., Phil Strike, Jim Libby, Greg Smith, and Roderick McGregor.
II.     Adjustments to the Agenda
The Board moved Old Business, item B to the front of the agenda.

V.      Old Business
Allen Crabtree stated the following changes to the budget:
  • Article 2-Addition of using $98,528 from the UFB.  These funds were generated by a correction to the school budget which was made after the commitment.  The Board felt that since these funds were raised by the tax payers, it should be used to reduce the tax commitment.
  • Article 2-Addition of using $120,000 from the UFB in anticipation of the Excise Tax Referendum in November.  After some debate the Budget Committee and Board felt that a recommendation to $60,000 would be more “in line”.  The recommendation will be made at Town Meeting.
  • Article 3, item 10-02 Administration was raised by $1,500 to fund the newsletter.
  • Article 9, V03-funds would not be raised by tax dollars, the funds would come from the UFB.
Greg Smith then handed the keys to the new showers at the Town Hall.  Greg stated that although it will not be fully complete by Town Meeting, a walk through would be possible.

III.    Written Communication
  • Approval of the May 19, 2009, Selectmen’s Meeting Minutes
Jeff Harriman asked that the minutes be corrected under III. Written Communication, Approval of the May 19, 2009 Minutes to reflect that Jeff Harriman motion, and Ann Farley seconded, not Jeff Harriman.  There being no further corrections, Jeff Harriman made a motion to approve the minutes with the above correction.  It was seconded by Ann Farley.  Motion carried. The Board also requested that page numbers be added.
  • Comments from the Public
Roderick McGregor inquired if there were any plans to conduct a re-evaluation in the near future.  It was stated that the Town plans to do one in 2010.

Richard Merritt asked about the status of the radar speed limit signs that were demonstrated at a recent meeting for Route 114.  The Board replied that they are waiting until the end of the fiscal year to see what funds would be available.

Richard Merritt also commented that he did not feel that the new Town Office hours were beneficial for tax payers.  The Board thanked him for his comments and will take them into consideration.

Jim Libby stated that the Lion’s Club would like to donate a Christmas Tree which would be planted behind the Gazebo at the Veteran’s Park.  Public Works would assist with the planting.   Lions also said they would be responsible for providing power for the lights and decorating the tree as well.
Ann Farley made a motion to accept the Christmas Tree donation.  It was seconded by Jeff Harriman.  Motion carried.

V.      Old Business
                A.      Discussion of a Donation from the Fire Company
The Board had requested information regarding the insurance costs for the rescue boat.  It was determined that the annual insurance would be approximately $202.00 a year.  Allen Crabtree made a motion to accept the donation of the rescue boat from the Fire Company contingent upon delivery.  It was seconded by Ann Farley.  Motion carried.

  • Discussion with Budget Committee
Previously discussed.

                C.      Road Plan Update
Public Works Director, Dan Nowell stated that the road plan lays out the schedule for the maintenance of town roads as well as costs associated with the maintenance.  This will enable the Town to budget properly.  Dan Nowell and Jim Smith will develop a hand-out for Town Meeting.

                D.      Plow Truck Discussion
Dan Nowell stated that he and the Town Manager had been looking for the best price for a plow truck.  Dan recommends purchasing the truck from C.B. Kennworth.  The truck would cost approximately $52,000 with trade. Dan also stated that he had two bids for a dump body and plow gear.  He stated that although H.P. Fairfield is slightly higher, he is comfortable and familiar with their work.  He also made his recommendations for purchasing the plow truck.  Allen Crabtree made a motion to purchase a plow truck (V03) based on the Public Works Director’s recommendation, contingent on not finding a better deal by Town Meeting, and having H.P. Fairfield “dress” the truck.  It was seconded by Jeff Harriman.  Motion carried.
VI.     New Business
  • Election Results
Allen Crabtree welcomed Mose Russo III and Edythe Harnden to the Board.  It was explained that there were in fact four vacancies on the Budget Committee, not three.  Town Clerk, Michele Bukoveckas and Town Manager, Jim Smith spoke with MMA who stated that the Board could appoint the fourth member.  Ann Farley made a motion to appoint Don Olden Sr. to the Budget Committee.  It was seconded by Jeff Harriman.  Motion carried.

  • Referendum discussion
The Board is currently looking at ways to increase voter turnout for Town Meeting.  It was mentioned that some Towns are using a referendum in lieu of the open floor town meeting.  Town Clerk, Michele Bukoveckas provided the Board information from the Town of Jay which currently uses the Referendum form.  The Town of Jay outlined the pros and cons of using this method.  The Town Manager will contact MMA for more information.

VII.    Reports from Town Officials
  • Town Manager
Informed the Board that the Office will be closing at 4pm on June 30th for year end process.
Spoke with Sebago Technics on the wetlands and water table that abut the brush dump and how that might affect a Public Safety Building which might be built below the site.  Sebago Techincs did not feel it would affect the Public Safety Building.

Jim stated that State Representative, Ralph Sarty would like to meet with the Board to discuss State Budget issues.  The Board will schedule Mr. Sarty for their first meeting in July.

  • Selectmen
Peabody Pond Dam Spill Way-Sawyer Engineering wants $10,000 to design engineering plans.  The Board suggested that Mr. Mercier contact Town Manager Jim Smith for other engineering firms.

Allen Crabtree inquired about the town line issue with Naples.  Town Manager, Jim Smith stated that the resident has been notified that there are no funds available and that the Town is not interested in pursuing this issue.  It was also stated that the current boundaries are accurate.

Allen Crabtree also mentioned that Selectman Harriman had been contacted by Long Beach resident Bruce Weymouth concerning an easement R.O.W which will be reviewed by the Board of Appeals.  

C.      Committees
Jim Libby stated that after June 30th, there will be three vacancies on the Planning Board.  The Board of Selectmen stated that advertisement and campaigning  will be done to fill the seats.

VIII.   Adjournment
Jeff Harriman made a motion to adjourn at 8:30pm.  It was seconded by Ann Farley.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk