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Board of Selectmen Minutes 10/06/2009
6:00 p.m.
Tuesday, October 6, 2009

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Public Hearing on General Assistance Maximum Levels of Assistance
Call to Order
The meeting was called to order at 6:03pm by Chairman, Allen Crabtree.
I.      Roll Call
Present were Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Mose Russo III, Edythe Harnden, Town Manager; Jim Smith III, and Recorder, Michele Bukoveckas.  Guests present were: Abe Parker, Jim Libby, Steve Girardin, Charles Frechette, Ted Davis, Richard Merritt, Superintendent of M.S.A.D. # 61; Patrick Philipps, and M.S.A.D. # 61 Facilities Manager, Andy Madora.

Allen Crabtree opened the Public Hearing.  Michele Bukoveckas explained that the Town had already adopted the General Assistance Ordinance and that these appendices were a part of  that ordinance.  The appendices change annually on October 1st, and must be adopted by the Board, as a matter of statue.  There being no further discussion, the public hearing was closed at 6:08 pm.  
II.     Adjustments to the Agenda
Allen Crabtree added under New Business, G-Appointments to the Dock Ordinance/Policy Committee.
III.    Written Communication
  • Approval of the September 15, 2009 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the September 15, 2009 Selectmen’s Meeting Minutes.  It was seconded by Mose Russo.  Motion carried, with Ann Farley abstaining.
  • Comments from the Public
Jim Libby informed the Board that the cement slab for the Warming Hut had been poured.  He added that he will be contacting the Department of Transportation to discuss the route which will be taken, when moving the portable to it’s new location.  He also stated that he has developed a tracking spreadsheet for expenses and will be meeting with Michele to discuss tracking.

V.      Old Business
  • Sexual Offender Ordinance Update
Jim Smith informed the Board that Town Attorney, Amy Tchao is reviewing the ordinance and will report back.  Jim stated that he will inform the Board of how this is progressing.

  • Street Light Policy Update
Jim Smith stated that he has twice surveyed street lights with CMP representative, Susanne Bussiere, and once with Ann Farley.  There are 34 lights which were identified which could be removed, unless the local homeowner would like to assume responsibility for the  costs.  The Board stated that notices should be posted on the identified utility pole stating that information.  It was also suggested that notices be placed in the Shopping Guide, Town Web Page, and local stores.  The notices will state that interested parties who wish to assume responsibility, should contact the Town Office by Nov 1.  There was discussion whether a policy should be developed.  Jim stated that specific criteria already exists for establishing where street lights should be present, such as: crosswalks, intersections, and hydrants.  Jim will research this some more, and return his findings at the November 17, 2009 meeting.
  • Fuel Storage & Tracking System Update
Jim Smith stated that a tracking system other than a log sheet needs to be in place for proper budgeting.  He discussed a few options that are available which he has worked with in the past.  He informed the Board he would continue looking into affordable methods and report back at the November 17, 2009 meeting.       

  • New Business
B.      Trust for Public Land Discussion
Item taken out of order.  Allen Crabtree stated that the Trust for Public Land had asked the Board to consider joining other area towns in their inventory effort in preserving land for the future at a cost of $1.00 per resident.  Allen Crabtree made a motion that the Town of Sebago take part in a regional trust for public land, contingent, upon the involvement of other regional towns, and to commit to a cost of $1.00 per resident using funds from the Land Acquisition Account. It was seconded by Jeff Harriman.  Motion carried.

C.      C.I.P. & Budget Meeting Schedule
        Item out of order.  It was stated that the schedule will be discussed next month, in order to give the Town Manger time to meet with Department Heads.  Allen Crabtree did inform Jim Smith that Fire/Rescue and Public Works will need new radios by 2013, as the old ones will no longer be compliant.

  •         Superintendent of M.S.A.D. # 61, Patrick Phillips
Superintendent of M.S.A.D. # 61, Patrick Phillips presented the Board with a power point presentation of the High School Vocational Center Project.  The School District will be asking voters to approve a $13,837,000 bond on November 3rd for this project.    Mr. Phillips reviewed the reasons why the project was necessary, features of the plan, costs of the project, impact to taxpayers, and the district’s accountability.  Mr. Phillips stated that there will be public hearings to inform the public on this issue prior to November 3rd, which are October 15th at 7:00pm at Sebago Elementary, and Oct. 26th at Lakes Region High School.  The public is encouraged to attend.

  •         Trust for Public Land Discussion
        Previously discussed.

  •      C.I.P & Budget  Meeting Schedule Discussion
        Previously discussion.

Edythe Harnden joined the meeting at 7:40pm.

  •         Elected Officials Workshop Dec. 3, 2009
Allen Crabtree stated that this was a great opportunity for new members and a good refresher for current members.  If interested in attending, let Michele know.

  •         Signing of M.S.A.D. # 61 Referendum Vote on
        November 3, 2009
Jeff Harriman made a motion to sign the M.S.A.D. # 61 Referendum Warrant.  It was seconded by Ann Farley. Motion carried.

  • Adoption of New General Assistance Maximum Levels of Assistance.
Ann Farley made a motion to adopt  the new General Assistance Maximum Levels of Assistance.  It was seconded by Jeff Harriman.  Motion carried.

  •         Appointments to the Dock Ordinance/Policy Committee
Ann Farley made a motion to appoint Richard Merritt, Phil Lowe, Jeff Harriman, Jim Smith, and Bob DeVilleneuve to the Dock Ordinance/Policy Committee.  It was seconded by Mose Russo.  The committee was asked to report back at
the December 1, 2009 meeting.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith reported on the following:
  • Maine Energy disposal rate will remain at $72.80 this year.
  • Naples Rescue will be charging us for mutual aid, as there is a claim, that Sebago was unable to provide coverage.  Jim will look into this issue, and report back.
  • The monitor heater has been installed at the Historical Building.  
  • A resident has presented the Town with pictures of a WW2 ship which was called “The Sebago”.  Jim will purchase a frame for the pictures and display them at the Town Office.
  • Ongoing boundary issue on the Folly Rd.  Jim will look into funding for a survey.
  • Selectmen
Allen Crabtree reported on the following:
  • Asked the Board if they would be willing in holding the November 3rd Board Meeting in the small room, as it is Election Day.  The Board stated it wouldn’t be a problem.  
  • MMA is offering Volunteer Fire Accident Coverage.  Jim Smith stated that he had forward this information to the Fire Chief for comment, but has not heard back.  Jim will research this information and return to the Board with a recommendation.
  • Stated that time is approaching for applying for another CDBG grant.  He asked the Board to return with suggestions.
C.      Committees

VIII.   Adjournment
        Ann Farley made a motion to adjourn at 9:45 pm.  It was seconded by Mose Russo.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk.