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Board of Selectmen Minutes 12/15/2009
6:00 p.m.
Tuesday, December 15, 2009

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Call to Order
The meeting was called to order at 6:05 pm by Chairman, Allen Crabtree.
I.      Roll Call
Present were: Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Mose Russo III, Edythe Harnden joined the meeting at 6:21 pm, Town Manager; Jim Smith and Recorder, Michele Bukoveckas.  Guests present were: Jim Libby, Rescue Chief; Lauris Champagne, Jerry Holt, John Pratte of IF & W, and Carrie Walia of Loon Echo Land Trust.
II.     Adjustments to the Agenda
Allen Crabtree added the following to New Business:
        E.      Meeting Schedule during January, February and March
        F.      Selectmen request for a CDBG Grant Board Member
III.    Written Communication
  • Approval of the December 1, 2009 Selectmen’s Meeting Minutes
                Ann Farley made a motion to approve the December 1, 2009 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried.

  • Comments from the Public
Jim Libby stated that the Warming Hut is progressing.  He stated that within the next few weeks, he will be enclosing the skirting.

V.      Old Business
  • Fuel Storage & Tracking System
Wholesale delivery prices versus pump prices with regard with State Road Use Tax reimbursement still needs to be determined.  Jim will continue to research this issue.
  • Sexual Offender Ordinance revisions
Ann Farley critiqued the ordinance, and recommended that the definition of co- extensive be left out.  There being no other recommendations, this ordinance will move on to the Public Hearing on April 27, 2010, with a referendum vote on May 25, 2010.

  • Follow-up on Naples Ambulance Charges
Rescue Chief, Lauris Champagne stated that she feels that these charges go against the mutual aid agreement.  Jim Smith will research the agreement and return his findings at the next meeting.  

  • Follow-up on Trish McAllister’s proposal
Jim Smith stated that he had spoken with Trish and with Amy Tchao of Drummond, Woodsum, and it is his opinion that the Town make a decision which attorney to use when the opportunity presents itself.  Jim stated that we do not have a contract with Drummond Woodsum, and that does give us an opportunity to use other resources.

  • Discussion of using Holiday Funds
It was stated that a check in the amount of $300.00 had been given to Sebago Elementary to purchase gifts for needy families.
  • New Business
  • Presentation by State Lands and Loon Echo (1,400 acre Peaked Mountain forest tract)     
John Pratt stated that the State is interested in purchasing a 1,400 acre lot on the Folly Road, for land conservation.  The land would be open to the public for recreational use and the State would maintain the land. The current asking price for the parcel is $770,000 and the state would purchase it with a bridge loan that would have to be repaid through donations, fund raising and grants within 18months.  It was the consensus of the Board that this was a great idea and would be an asset for Maine’s future, and that the town should contribute $50,000 towards repaying the loan to purchase the property.  The Land Acquisition Fund now has $25,590 in it, and an additional $25,810 would be required.  The Board approved referring this to the CIP committee for consideration as to whether the additional funds would be from appropriations or from the UFB.  Selectmen requested that the matter should be a separate warrant article at town meeting for final approval (see discussion below VI(C)). It was also stated that before the “deal” goes through, an agreement would need to be drafted between the State and the Town that defines the road width adjacent to the parcel to be 3 rods.  John Pratt said he would research this and get back to the Town Manager.

  • Appointment of C.I.P Committee Members
Ann Farley made a motion to appoint Paul White, Don Olden Sr., Richard Merritt, Phil Lowe, Jim Smith and Jeff Harriman to the C.I.P. Committee.  It was seconded by Allen Crabtree.  Motion carried.

  • C.I.P. Project Proposals
  • Records storage vault
Ann Farley made a motion to approve sending the request for the shelving to the C.I.P. Committee, and to budget the construction of the vault in the operating budget.  It was seconded by Jeff Harriman.  Motion carried.

  • Records restoration/archival work
This item will remain in the operational budget and will not be sent to the CIP Committee.

  • Land Acquisition Fund
Ann Farley made a motion to approve the request for $25,810 for land acquisition to the C.I.P. Committee and to have a separate warrant article at the Annual Town Meeting that explains this issue.  It was seconded by Jeff Harriman.  Motion carried.

  • Matching Funds for Grants
This item will remain in the operational budget and will not be sent to the CIP Committee.

  • Excavator
No action at this time.

  • Public Building Wood to Energy Grant Program
The application has been submitted for review.

  • Board of Selectmen Meeting Schedule
Ann Farley made a motion to hold one Selectmen’s Meeting the first Tuesday of the month, during the months of January, February, and March.  It was seconded by Edythe Harnden.  Motion carried.

  • Board Member request for a CDBG Grant
Allen Crabtree stated that Dr. Stephen Hatch is applying for a grant to study the need for a dental clinic in the Lakes Region that services MECare accounts and would like a statement of support from Sebago and invited a Selectmen to serve on the Board.  The Board of Selectmen stated that they would like to have Dr. Hatch come and do a presentation at the next Board meeting.

VII.    Reports from Town Officials
  • Town Manager
Jim requested closing the office early on Christmas Eve.  The Board approved closing the office at noon.

  • Selectmen
Mose Russo asked when the Budget Committee meetings would commence, it was stated the first meeting would be on January 12, 2010.

  • Committees
Jim Libby stated that Maureen Scanlon, Bob DeVilleneuve, and a few members of the Planning Board met with Mike Morse of the State Planning Office concerning the Shoreland Zoning Ordinance.  It was stated that a few changes needed to be made, but the major change is the zoning map needs to be redone.  This is a costly item, but Jim Smith will look into other resources to get this done in time for the public hearing.

VIII.   Adjournment
Mose Russo III made a motion to adjourn at 8:33 pm.  It was seconded by Jeff Harriman.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk