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Board of Selectmen Minutes 03/02/2010
6:00 p.m.
Tuesday, March 2, 2010

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Call to Order
The meeting was called to order at 6:04 pm by Chairman, Allen Crabtree.
I.      Roll Call
        Present were: Selectmen; Allen Crabtree, Jeff Harriman, Mose Russo, Town Manager; Jim Smith, and Recorder, Michele Bukoveckas.  Selectperson Edythe Harnden joined the meeting at 6:50 pm.  Guests present were: Public Works Director; Dan Nowell, Fire Chief; Ken Littlefield, Dana Batchelder, Abe Parker, Jim Libby, Jean Clancy, Neal Allen of GPCOG, and Superintendent of MSAD 61, Patrick Phillips.
II.     Adjustments to the Agenda
        Allen Crabtree suggested to take Patrick Phillips and Neal Allen out of order.

III.    Written Communication
  • Approval of the February 2, 2010 Selectmen’s Meeting Minutes
        Jeff Harriman made a motion to accept the February 2, 2010 Selectmen’s Meeting Minutes.  It was seconded by Mose Russo.  Motion carried.

  • Comments from the Public
Dana Batchelder inquired if the Town had a salt policy.  He felt that sanding and salting in the past day was a waste of time and money.  The Board stated that the Public Works Director has to make a call to ensure the safety of the residents in town.

V.      Old Business
  • NorthWest River Land Purchase Discussion
Allen stated he spoke with Loon Echo and an amended offer has been accepted by Hancock Land Co.  Allen also stated that if the Town donates $50,000, Portland Water District would also contribute $50,000 and an anonymous donor would contribute $100,000 towards the purchase.  An agreement would need to be drafted between the State and the Town that defines the road width adjacent to the parcel to be 3 rods, as well as a reverter clause.

  • New Business
  • Presentation by Neal Allen
Neal made a presentation on behalf of GPCOG about the development of a regional comprehensive planning effort for towns in the Sebago Lake area.  He stated that this would be a three (3) step process.
  • Appoint a Citizen based committee
  • Develop the plan
  • Implement the plan
The plan would help streamline individual comprehensive plan requirements, profession planning assistance, ability to compete for state and federal funds, and establish rules for managing growth through land use, transportation and economic issues.  Neal stated that no financial contribution required to participate.  The Board suggested that Jim Smith and Jim Libby relay this information to the Planning Board on March 9th.  

  • Presentation by Patrick Phillips
Superintendent Patrick Phillips addressed the Board.  Patrick stated that there were many factors that affected the budget process this year, but that the school board had successfully passed a budget which is $374,218 or 1.46% lower than last years.  Sebago’s portion is going to be $57,693 or 1.84% less then last years.  Patrick notified the Board of the upcoming important dates:
  • Public Hearing-March 15 at 6:00 pm at LRHS
  • Budget Meeting-May 18 15 6:30 pm at LRHS
  • Budget Validation Vote-May 25 at your local polling place.
  • Warrant Article Discussion
Allen distributed a list of past warrant articles as well as a few new ones that he drafted.  New ones included:
  • Turning over some/all franchise fees to Lake Region Television.
  • Appropriating $900 to help fund Sebago Historical Society programs.
  • Appropriating $1,200 to help fund the Food Pantry.
  • Land purchase funding article with options.
Allen requested the Board review the warrant articles and return with comments at the next Board meeting.

Allen quickly went over the proposed budget with the following corrections/recommendations:
  • The replacement costs of tank 2 is going to be $299,000 and extend the replacement year to 4 years, lowering the annual set-aside to $32,166.
  • Extend the replacement of the Roll-off container truck from 15 to 20 years and change the Roll-Off allocation from $13,954 to $10,464
  • Hazardous Waste-every other year, or maybe impose user fee.  It was suggested perhaps a warrant article asking the residents if they would approve user fees should be developed.
  • Recreation Department
  • Library changed from $20,000 to $18,500
  • Increase the day time rescue account funding to compensate for declining revenues.
  • Should a line item be included for dry hydrants?
The budget as it currently stands is $1,839,140 or up 4.3%.  It was stated that both the school and county tax are lower than last year.  Allen stated that the Board should be ready to discuss these items in a joint meeting with the Budget Committee on Monday, March 8th at 6:00 pm.

  • Food Pantry Discussion
There was discussion regarding how many days the food panty and clothes closet would be open.  Jim Libby stated that due to the lack of volunteers, it would be open one day and one evening a month.  The Board asked about emergency situations and were assured that an emergency contact is available.

  • Daytime Rescue Account Discussion
Michele informed the Board that due to revenues declining, the Daytime Rescue Account, which reimburses the Daytime Rescue expense account is dangerously low.  This will cause an overdraft in the current budget.  Michele has notified the auditors and will report her findings.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith informed the Board of the following:
  • A new bill is being proposed that would lower excise tax revenues by 10% annually.  MMA is encouraging towns to contact their representatives for a “ought not to pass” vote.
  • Amy Tchao stated that the Sexual Offender Ordinance is good to go.
  • Selectmen
Allen Crabtree suggested that someone be present at the Planning Board’s Public Hearings on the Land Use and Shoreland Zoning Ordinances on March 9th and report back to the Board of Selectmen on March 16th.  Allen also suggested that the Board review their list of goals prior to the March 16th goal setting workshop.

Jeff Harriman reported that the Dock Committee should re-convene their meetings prior to the summer “dock” season.

  • Committees
There were none.

Fire Chief; Ken Littlefield stated that there are parking issues at Station 3 and Station 1, with people blocking the entrances.  Jim Smith stated that he will address this issue.

Ken Littlefield asked if the addressing issue on the Folly Road is being searched.  Jim Smith stated that the issue is being resolved.

Jeff Harriman made a motion to enter into Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter at 8:25 pm.  It was seconded by Mose Russo.  Motion carried.

  • Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
        Mose Russo made a motion to return to regular session at 8:58 pm.  It was seconded by Jeff Harriman.  Motion carried.

        There was no action taken in Executive Session.

IX.     Adjournment
        Jeff Harriman made a motion to adjourn at 8:59 pm.  It was seconded by Mose Russo.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk