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Board of Selectmen Minutes 03/30/2010
7:00 p.m.
Tuesday, March 30, 2010

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Call to Order
The meeting was called to order at 7:04 p.m. by Chairman, Allen Crabtree.       
I.      Roll Call
Present were: Selectmen; Allen Crabtree, Ann Farley, Jeff Harriman, Mose Russo III, Edythe Harnden, Town Manager; James Smith III, and Recorder; Michele Bukoveckas.

II.     Budget Discussion
Allen Crabtree stated that the Budget Committee and Board of Selectmen had completed the budget.  After additional review, some Board members felt that the budget was a “tad” high.  It was suggested that wages be removed from Daytime Rescue (as we never budgeted for this in the past) and just budget for billing and supplies ($8,500).  By doing this, the budget is 2.86% higher than last year, which the Board found acceptable.  Michele informed the Board that due to revenues declining, the Daytime Rescue Account, which reimburses the Daytime Rescue expense account is dangerously low.  This will cause an overdraft in the current budget. Michele spoke with MMA and the auditors and was recommended to have a warrant article to cover the overdrafts with funds from the UFB.  Jim will check with Rescue Chief, Lauris Champagne to see if the billing can pursue collections.  In addition, Jim will ask the billing company to breakdown revenues between residents vs. non residents as well as report on our return on collections.  Ann Farley made a motion to approve the budget as amended ($8,500 for Daytime Rescue), and to place an article on this years and next years warrant to cover overdrafts with funds from the UFB.  It was seconded by Jeff Harriman.  Motion carried.

The Board stated that they would keep a 2% increase for Fire/Rescue Stipends.

Allen asked the Board to review the numbers in the warrant with the numbers in the budget, and report their findings at the next meeting.  It was also stated that they would discuss user fees for Hazardous Waste at their next meeting.

The current issue of the Newsletter was passed out.  The Board stated it was well done and ready to go.

The Board discussed recent emails sent to the Public Works Director from a citizen.  The Board stated that the citizen was asked at the March 16 Board meeting to direct all questions to the Town Manager.  This has not happened, and the Public Works Director keeps getting emails from this citizen.  The Board has asked the Town Manager to contact MMA regarding how to best handle this situation.  The Town Manager will report his findings at the next Board Meeting.
III.    Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
Jeff Harriman made a motion to enter into Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter at 7:40pm.  It was seconded by Mose Russo III.  Motion carried.

Jeff Harriman made a motion to return to regular session at 8:55pm.  It was seconded by Ann Farley.  Motion carried.  No action taken during executive session.

The Board will hold another Executive Session with the Town Manager pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter at their next Board Meeting on April 6, 2010, specifically the Town Manager’s annual performance evaluation.

VI.     Adjournment
Jeff Harriman made a motion to adjourn at 9:00pm.  It was seconded by Ann Farley.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk