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Board of Selectmen Minutes 06/05/2010
TOWN OF SEBAGO
TOWN WARRANT
FISCAL YEAR 2010-2011



The meeting was called to order by Town Clerk, Michele Bukoveckas at 9:00am.  Michele asked the public to stand and recite the Pledge of Allegiance.  Present were; Town Manager, James M Smith III, Selectmen; Ann Farley, Jeff Harriman, Edythe Harnden, Mose Russo III, Budget Committee members; Don Olden Sr., Jerry Holt and Joseph McMahon.  Approximately 50 people attended.  

To Norman Storey, Resident, in the Town of Sebago, in the County of Cumberland:

Greetings:

In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Hall in said Town of Sebago at 9:00 a.m., Saturday, the 5th day of June 2010, to act on the following:

Article 1.      To choose a Moderator to preside at said meeting.
Town Clerk;  Michele Bukoveckas, asked for nominations.  Ann Farley nominated Alan Munroe.  It was seconded by Jeff Harriman.  There being no other nominations, a written vote was taken, and Alan Munroe was sworn in as Moderator.
Alan Munroe announced the election results from the May 25, 2010 Town and School Election.
Alan Munroe asked for a motion to dispense with the reading of last year’s Town Meeting Minutes.  Ann Farley made a motion to dispense with the reading of the minutes.  It was seconded by Jeff Harriman.  Motion carried.
Article 2.      To see if the Town will vote to accept and apply non-tax revenues against the total amount authorized to be raised by taxation, including:
        

Excise Tax
$220,000
Boat Excise Tax
$8,500
State Revenue Sharing
$78,000
Local Road Assistance
$40,000
Homestead Exemptions
$25,000
Transfer Station Fees
$23,500
Building Permits
$7,500
Plumbing Permits
$3,000
Real Estate Interest
$32,000
Lien Costs
$4,500
General Assistance Reimbursement
$9,500
Agent Fees
$6,000
Time Warner Franchise Fees
$6,000
Tree Growth Reimbursement
$20,000
State Park Sharing
$750
Douglas Mountain Parking/Donations
$2,500
Veterans Reimbursement
$1,300
Recreation Fees
$2,500
Other Non-tax Revenue
$4,150
Total
$494,700
         (Budget Committee and Selectmen so recommend.)
Ann Farley made a motion to approve the article as read.  It was seconded by Jeff Harriman.  Motion carried.

Article 3.      To see if the Town will vote to raise and appropriate $509,152 by taxation and other revenues to fund wages, salaries, and stipends and other expenses to fund General Government including:
        

Administration
$294,845
Selectmen
$12,450
Town Manager
$59,140
Clerk/Tax Collector
$86,409
Code Enforcement
$24,228
Health Officer
$700
General Assistance
$20,875
Elections
$2,300
Appeals Board
$455
Planning Board
$1,325
Service Providers
$6,425
        (Budget Committee and Selectmen so recommend.)
        Jeff Harriman made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

        George Tinkham asked what will be the effect be on the mil rate if all articles pass. Town Manager, Jim Smith stated that the mil rate will not be known until the assessors have completed their work.  Susan Gassett asked what Administration consisted of.  Town Manager, Jim Smith listed the items included, some of which are: payroll taxes, copier lease, legal fees, auditing and assessing, computer software and hardware, and utilities. There being no further discussion, motion carried.

Article 4.      To see if the Town will vote to raise and appropriate $155,430 by taxation and other revenues to fund Public Safety, including:
        

Alarms
$4,000
Animal Control
$5,250
Rescue
$40,200
Daytime Rescue
$8,500
Fire
$88,230
Dispatch
$9,250
        (Budget Committee and Selectmen so recommend.)
        Edythe Harnden made a motion to approve the article as read. It was seconded by Mose Russo III.  Motion carried.

Article 5.      To see if the Town will vote to raise and appropriate $147,254 by taxation and other revenues to fund Health and Sanitations, including:
        

Solid Waste
$133,504
Hazardous Waste
$9,000
RWS Debt Service
$4,750
        (Budget Committee and Selectmen so recommend.)
        Mose Russo III made a motion to approve the article as read.  It was seconded by Ann Farley.  George Tinkham asked when the RWS debt will be paid.  Town Clerk, Michele Bukoveckas responded that the last payment will be made in 2012.  There being no further discussion, motion carried.

Article 6.      To see if the Town will vote to raise and appropriate $647,932 by taxation and other revenues to fund Public Works including:
        

Roads
$413,278
Snow Removal
$234,654
        (Budget Committee and Selectmen so recommend.)
        Ann Farley made a motion to approve the article as read.  It was seconded by Jeff Harriman.  Donelle Allen thanked the Public Works Department for an excellent job of plowing roads in the winter.  Questions were asked about what the wages were for the Public Works Department.  Town Manager, Jim Smith stated that this information was available at the Town Office.  There being no further questions, motion carried.

Article 7.      To see if the Town will vote to raise and appropriate $63,400 by taxation and other revenues to fund Maintenance, Repairs, and Improvements of Town Properties, including:
        

Street Lights
$8,000
Town Hall
$15,450
Town Office
$22,850
Town Garage
$13,800
Veterans’ Memorial
$500
Sebago Cemetery
$100
Associated Cemeteries
$700
Small Cemeteries
$1,500
Historical Society
$500
        (Budget Committee and Selectmen so recommend.)
        Jeff Harriman made a motion to approve the article as read.  It was seconded by Ann Farley.  Jim Libby stated that in last years budget funds were set aside to fix the façade of the Town Office and wanted to know if this would be done this year.  Town Manager, Jim Smith stated it would be done, with this being said, Jim Libby made a motion to reduce the Town Office budget by $1,000, bring the total for the article to $62,400.  It was seconded by Abe Parker.  The amendment passed.

        Ted Greene stated that in following the newly passed Street Light Ordinance,  a motion be made to not expend any funds on pole number 46 (Camp O AT KA and Route 114).  It was seconded by Phil Strike.  It was stated that there is no dollar value to this motion as it is unknown what the savings would be.  There being no further discussion, the amendment passed.

        The main motion to approve $62,400 for Maintenance, Repairs, and Improvements of Town Properties, and to expend zero funds for pole number 46, passed.

Article 8.      To see if the Town will vote to raise and appropriate $52,201 by taxation and other revenues to fund Recreation and Community Organizations, including:
        

Sebago Days
$3,600
Memorial Day
$200
Recreation Administration
$17,301
Douglas Mountain
$2,700
Town Beach
$2,900
SYAA Baseball
$4,000
Soccer
$1,500
Basketball
$1,500
Library
$18,500
        (Budget Committee and Selectmen so recommend.)
        Edythe Harnden made a motion to approve the article as read.  It was seconded by Mose Russo III.  Ted Greene suggested that the Town start charging for using the Town Beach and Boat Launch.  He feels that this could help generate revenue for the Town for patrolling and maintenance of the Town Beach. Abe Parker stated that the Town Beach was to be used by Town residents and guests only. Ted Greene stated that the Town consider charging for parking at Douglas Mountain as well.  He stated that the funds could be used for improving the trail.  Ted stated that several people had gotten lost this year because the trail was not properly marked.  He also stated that erosion control needs to be done on the trails, and that the tower and map need repairs.  Alan Greene stated that he would be willing to donate some of his time to achieve these goals.  Ann Farley stated that an article will be placed in the newsletter to form a committee to complete these goals.  There being no further discussion, the motion carried.

Article 9.      To see if the Town will vote to raise and appropriate $239,320 by taxation and other revenues, to fund the Capital Investment Program including:


Pick-up Truck
V17
$6,245
Engine 2
V12
$16,081
Tank 2
V11
$32,168
Small Plow w/Sander
V05
$12,333
Ambulance
V06
$11,538
Large Plow w/Sander
V14
$6,289
Forestry 1
V09
$10,235
4 X 4 Backhoe
V04
$12,172
Large Plow w/Sander
V01
$5,431
Engine 4
V13
$17,788
Roll Off Truck
V16
$10,464
Engine 3
V07
$8,143
Large Plow w/Sander
V03
$10,626
Tank 1
V08
$19,173
Public Works Storage
P14
$22,962
Transfer Station Enhancements
P11
$2,538
Land Acquisition Fund
L01
$12,905
Town Parking Paving
P05
$3,423
Compactor Reserve
P19
$4,911
50 Yard Transfer Station Container
P21
$2,400
Town Office Server
P16
$2,600
Radio Repeater
P07
$1,454
Public Safety Building
P09
$4,976
Rte. 114 Road Drainage Design
P20
$2,465
        
        (Budget Committee and Selectmen so recommend.)
  • If funding is reduced it must be from the bottom up. (This account is funded by priority from the top down)
Mose Russo III made a motion to approve the article as read.  It was seconded be Ann Farley.  There was discussion on the following items:
  • Land Acquisition Fund.  It was stated that this fund is to set funds aside in the event the Town would need to purchase land in the future.  
  • Pick-up truck. It was stated that a log be kept to track the mileage.
  • Rte 114 Drainage Design.  It was stated that the Town is responsible to pay for a drainage design for when the State will repair Route 114 in the Long Beach area.
There being no further discussion, the motion carried.

Article 10.     To see if the Town will vote to fund the Branch-Duckers Snowmobile Club with funds received from the State’s snowmobile registrations refund.  (Selectmen so recommend.)
        Ann Farley made a motion to approve the article as read.  It was seconded by Jeff Harriman.  Motion carried.

Article 11.     To see if the Town will vote to raise and appropriate $900 by taxation and other revenues to fund the Sebago Historical Society for program expenses. (Selectmen and Budget Committee so recommend.)
        Jeff Harriman made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 12.     To see if the Town will vote to raise and appropriate $1,200 by taxation and other revenues to fund the Sebago Food Pantry for operation expenses. (Selectmen and Budget Committee so recommend.)
        Edythe Harnden made a motion to approve the article as read.  It was seconded by Mose Russo III.   Jim Libby stated that this appropriation represents about 10% of the Food Pantry’s budget.  Jim stated that due to the economy, there has been a growing need.  He stated that the Warming Hut is progress well, and that it should be ready to open in mid-August.  Jim Libby stated that the clothes closet is open in the basement of the Nazarene Church.  Abe Parker asked everyone in giving Jim Libby a round of applause for all his work.  There being no further discussion, motion carried.

Article 13.     To see if the Town will vote to take an amount not to exceed $20,000 from the Undesignated Fund Balance to cover overdrafts in the Daytime Rescue Account. (Selectmen so recommend.)
        Edythe Harnden made a motion to approve the article as read.  It was seconded by Ann Farley.  Rescue Chief Lauris Champage addressed the public.  Lauris stated that the Daytime Rescue has been self sufficient based on revenues received from funds that are collected for rescue calls.  These funds have been low due to the economy.  Town Clerk, Michele Bukoveckas stated that the short fall will be approximately $15,000.  Lauris stated that she is organizing a First Responder course.  Cost of the course is $525.00.  Anyone interested in the course should contact her.  There being no further discussion, motion carried.

Article 14.     To see if the Town will vote to authorize winter maintenance (snow and ice control) on the public easement roads, subject to the approval of the Board of Selectmen. (Selectmen so recommend.)
        Ann Farley made a motion to approve the article as read.  It was seconded by Jeff Harriman.  Motion carried.

Article 15.     To see if the Town will vote to authorize the Tax Collector to accept prepayment of taxes. (Selectmen so recommend.)
        Jeff Harriman made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 16.     To see if the Town will vote to establish an interest rate of 7% on delinquent property tax bills and establish property tax due dates of the first Tuesday in November 2010 and the first Tuesday of May 2011 for two equal payments.  (Selectmen so recommend.)
        Edythe Harnden made a motion to approve the article as read.  It was seconded by Mose Russo III.  Motion carried.

Article 17.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town, to execute quit claim deeds of the Town’s interest in any real estate acquired by virtue of matured tax liens and to fix the terms and conditions thereof.  (Selectmen so recommend.)
        Mose Russo III made a motion to approve the article as read.  It was seconded by Ann Farley.  Motion carried.

Article 18.     To see if the Town will vote to authorize the Treasurer, at the direction of the Board of Selectmen, to transfer funds within the approved articles to cover overdrafts at the end of the fiscal year. (Selectmen so recommend.)
        Ann Farley made a motion to approve the article as read.  It was seconded by Jeff Harriman.  Motion carried.

Article 19.     To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town, to ratify article overdrafts of less than 5%.  (Selectmen so recommend.)
        Jeff Harriman made a motion to approve the article as read.  It was seconded by Edythe Harnden.  Motion carried.

Article 20.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town to apply funds received from FEMA grants for storm damage to supplement the Public Works annual budget.  (Selectmen so recommend.)
        Edythe Harnden made a motion to approve the article as read.  It was seconded by Mose Russo III.  Motion carried.

Article 21.     To see if the Town will vote to authorize the Board of Selectmen to apply for and accept State and Federal grants and grants from non-profit organizations, donations or other revenues, on behalf of the Town for municipal purposes, including when necessary, the authority to sign grant contracts, documents and or other paperwork and accept the conditions that accompany grant funds, and to appropriate and expend grant funds and or other funds for authorized purposes as the Board of Selectmen deem in the best interest of the Town during the fiscal year 2010-2011.  (Selectmen so recommend.)
        Mose Russo III made a motion to approve the article as read.  It was seconded by Ann Farley.  Don Olden stated that there are replacement costs associated with  items that are purchased with grants.  Allen Crabtree stated that before a grant is applied for, the application goes through a review process with the Board of Selectmen.  There being no further discussion, the motion carried.  

        Phil Strike, President of the Fire Company  was asked to address the public.  Phil
stated that for over a year, the Fire Company has been fund raising and has succeeded in purchasing a 2010 Ribcraft inflatable boat with a 40hsp engine to be used for water rescues.  The Fire Company would like to donate this boat to the Town.  The Town would have to insure the boat.  Phil stated that the Fire Company will continue fund raising to “outfit” the boat with lights, life jackets and other items.  He also stated that the boat will be housed at Station 1.  The public was invited to see the boat out in the parking lot.




















Article 22.     At this time the Moderator shall administer the oath of office to newly elected Town Officers.
        Alan Munroe asked the Town Clerk to swear in the newly elected officers as follows:
  • Abraham Parker-Selectmen, Assessor, Overseer of the Poor until Town Meeting Town Meeting 2013.
  • Ann Farley-Sebago Cemetery Committee until Town Meeting 2015.
  • Joseph McMahon-Dr. Joseph Potter Fitch Trustee until Town Meeting 2017.
  • Eric Herman-Budget Committee was sworn in earlier in the week.  Term will end Town Meeting 2013.
  • Allen Crabtree will be sworn in as Selectmen, Assessor, Overseer of the Poor term ending Town Meeting 2013 at a later date.
Ann Farley stated that Mose Russo III term had ended.  She wanted to thank him for his service as a Selectmen, Assessor and Overseer of the Poor.  Thank you Mose!

Ann Farley made a motion to adjourn at 10:45am.  It was seconded by Jeff Harriman.  Motion carried.


Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk