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Board of Selectmen Minutes 08/17/2010
6:00 p.m.
Tuesday, August 17, 2010

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Call to Order
The meeting was called to order at 6:03pm by Chair, Ann Farley.
I.      Roll Call
        Present were: Selectmen; Ann Farley, Allen Crabtree, Jeff Harriman, Edythe Harnden, Abe Parker and Recorder, Michele Bukoveckas.  Guests present were: Legislative Representative; Ralph Sarty, Jim Libby, Andy Drummond and Alan Greene.

II.     Adjustments to the Agenda
III.    Written Communication
  • Approval of the August 3, 2010 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the August 3, 2010 Selectmen’s Meeting Minutes.  It was seconded by Allen Crabtree.  Motion carried.
  • Comments from the Public
Mr. Andrew Drummond addressed the Board regarding Shore Road.  Mr. Drummond wanted to make the Board aware of the culvert and erosion issue near his home.  Mr. Drummond mentioned that one option would be closing this portion of the road.  Jim Smith stated that this would require a town vote. The Board asked Jim to research when the Town voted to accept Shore Road and what Portland Water District recommends for the run-off problem.  The Board will get back to Mr. Drummond with their findings.

Jim Libby stated that the Food Pantry is moving to its new location, and informed the Board that he would like to remove the shelves that he installed in the room adjacent to the old food pantry.  Allen Crabtree suggested that this would be acceptable to him and would open up the rest of that room for shelter supplies. There were no objections from anyone on the Board to Jim’s offer. Jim Libby also stated that the freezer at the old Town Hall belongs to the Food Pantry and will be moved as well.

  • Old Business
There was none.

  • New Business
  • Rep. Ralph Sarty- Update on State Issues
Rep. Ralph Sarty commented on the following:
  • Harbor Master Issues- Rep. Ralph Sarty stated that he serves on the Inland, Fisheries and Wildlife Committee and that currently, there are no provisions which allow items that are affixed to the bottom of great ponds with attached floats within the water safety zone (200ft from shore).  He advised the Board that he would be willing to work with them on their ordinance.  Ralph also stated that if the Board is interested in getting a bill proposed regarding moorings, Ralph would have to submit it by December 15th.  Jim and Allen will work with Ralph on this issue.  Allen will contact members of the Harbor Master Committee for a meeting on August 31, 2010 at 6pm.
  • Minor Collector Roads-Ralph stated that the State is continuing their campaign to give minor collector roads back to the towns.  MMA has been working with DOT to have the state bring the roads up to a 10yr standard.  Ralph stated that the Town should require more than that, as most of the collector roads need to be re-bedded.  A quick band aid is not enough.
  • Budget-Ralph stated that the State is once again facing a short fall.  It was his belief, that the worst is yet to come.  The State has reached a point where our current system is not sustainable.
  • MMA Legislative Policy Issues Discussion
MMA is requesting that the Town provide them with important municipal public issues they would like MMA to address.  The Board states they would like to submit the State’s Road Sharing System.

  • FEMA Fund Transfer Discussion
Town Clerk, Michele Bukoveckas advised the Board that the motion to carry over funds ($3,420) from Public Works to Associated Cemeteries needed to be rescinded as the funds had not been received.  The funds were just received this month.  Allen Crabtree made a motion to rescind the June 22, 2010 motion to transfer funds from Public Works to Associated Cemeteries.  It was seconded by Jeff Harriman.  Motion carried.  Now that the funds have been received, Ann Farley made a motion to transfer $3,420 from the FEMA account to Associated Cemeteries.  It was seconded by Allen Crabtree.  Motion carried.  Michele further stated that the mowing contract was erroneously omitted from this year’s budget and that she had asked the auditors if the FEMA funds could be used.  The auditors replied that since these were not encumbered funds, it would be permissible to do so.  Allen Crabtree made a motion to transfer $15,500 from the FEMA account to fund the mowing contract in Public Works.  It was seconded by Jeff Harriman.  Motion carried.  There was further discussion regarding the repairs required for the radio repeater on Douglas Mountain and whether or not these funds could be used. Michele will ask the auditors and report back at a future meeting.  Alan Greene and Jim Smith will get estimates for a replacement radio repeater for a future meeting.

  • Appointment of Committees
  • Fire Rescue Building Task Force
Jeff Harriman made a motion to appoint the following individuals to the Fire Rescue Building Task Force Alan Greene, Phil Strike, Tim Smith, Anita Chadbourne, Ann Farley, Allen Crabtree and Jim Smith.  It was seconded by Allen Crabtree.  Motion carried.

  • Town Fee Review Committee
Allen Crabtree made a motion to appoint the following individuals to the Town Fee Review Committee: Paul White, Richard Merritt, Jim Smith, Bob DeVilleneuve and Ann Farley.  It was seconded by Jeff Harriman.  Motion carried.

VII.    Reports from Town Officials
  • Town Manager
        Jim Smith distributed copies of a court case in Glenburn, ME regarding docks on right of ways.  In this court case, it was decided that the deed must state that docks are allowing in the right of way.

        Jim informed the Board that he would like to close the office on September 29 (Registrar Training), and October 13th  (Maine Municipal Convention).  The Board stated as long as there is proper notice, it would not be a problem.  The Board would like Michele to forward information on the MMA convention as it becomes available.

  • Selectmen
Ann Farley-
  • Ann reminded the Board of the General Assistance training which will take place at the Bridgton Town Office on September 13th from 9am-1pm.
  • Distributed information from the last Greenprint meeting.  She stated that the next meeting would be late fall.
  • After checking with MMA, because the July 20th agenda listed regular business and workshop, it was permissible to make appointments at that meeting.
Allen Crabtree-
  • Peabody Pond Rd.  Allen inquired if Jim or Dan had been able to check on a citizen complaint about an improperly installed culvert and runoff into the Pond.  Jim stated that he did not see any bad culverts, but a crowned road.  Allen also briefed the Board that the Peabody Pond Association had informed him that they had received all their permits and approvals for a new spillway at the dam and would be making a presentation to the Board at some point in the future.
Edythe Harnden-
  • Inquired if only six families would be assisted with the weatherization grant.  Allen stated that he hopes to assist as many families as possible but wanted to start with a small number the first year.  The board set the criteria for qualification.  Jim spoke with Aaron Shapiro from CDBG and he informed Edythe that replacing a roof does qualify under this grant.  Abe stated that he had spoken with the Lions Club, and they are willing to help with the project.
Jeff Harriman-
  • Informed the Board that he has been communicating with the Portland Water District about a boat wash station at the Town Beach.  The PWD recommended not spending a lot of money, but perhaps the Town should have a courtesy inspector.  The inspector could also be charged with “beach patrol”. Jeff will continue to research this topic.
C.      Committees
1.  Douglas Mountain
Abe Parker stated that the committee had met and identified the following needs: trees need trimming to keep the view, the building needs to be painted, repair the tower and the fence, and replace the map.  Abe stated that the map will be placed under a thick Plexiglas.  Abe also mentioned that the attendants are present and are collecting funds, and that he is fabricating a steel collection box that should be tamper proof.

  • Fire Hydrant
        Dan Nowell and Ann Farley have met and determined that there are enough funds for one more hydrant.  It was suggested perhaps a good location would be on Hancock Pond Rd.  The Committee plans on asking funds for 4 hydrants in next years budget.

  • Town Fees Review
        This committee has not met yet.  They plan on meeting on a Tuesday, and researching the fee schedule of neighboring towns.

  • Ordinance Review
        A list of current ordinances with their adopted dates was distributed.  The Board is asked to review the list and prioritize what they believe to be important for the September 21st meeting.

5.  Fire Rescue Building Task Force
        Allen Crabtree will send an email out to committee members and set up a meeting.  The committee will be charged with: confirming a design, finding a site, acquiring cost estimates, and continuing talks with Standish regarding a fire truck.  Allen hopes that the committee can have a full package in place for a public hearing in the spring, and then bring it to the voters at Town Meeting.

VIII.   Adjournment
        Abe Parker made a motion to adjourn at 8:03pm.  It was seconded by Allen Crabtree.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk