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Board of Selectmen Minutes 07/06/2010
6:00 p.m.
Tuesday, July 6, 2010

All Regular Board of Selectmen Meetings ARE held the 1st and 3rd Tuesday of Each Month.

Call to Order
The meeting was called to order at 6:04 PM. by Chairman, Ann Farley.
I.      Roll Call
Present were: Selectmen; Ann Farley, Allen Crabtree, Jeff Harriman, Edythe Harnden, Abe Parker, Town Manager; Jim Smith and Recorder, Michele Bukoveckas. Guests present were: Public Works Director; Dan Nowell, Jim Libby, Roger and Gwen Mercaldi Jr., Steve McCandless, Beatrice Rogers, Lynette Weymouth and Douglas Weymouth, and Sid George.
II.     Adjustments to the Agenda
        There were none.
III.    Written Communication
A.      Approval of the June 22, 2010 Selectmen’s Meeting Minutes
Allen Crabtree made a motion to approve the June 22, 2010 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried.
IV.     Comments from the Public
Jim Libby stated that the Warming Hut will be having an Open House on August 7th at 3:30 PM.  A benefit concert will follow.  All are invited to attend.

Doug Weymouth-Asked the Board to look into a 40 x 12 barge that is located at Long Beach Marina.  He and several others stated that the barge is monopolizing the area, making it difficult for land owners to swim or use their boats.  The business is also causing several parking concerns.  The Board suggested that a meeting be held with the Town Manager and Code Enforcement Officer and concerned residents.

V.      Old Business
A.      General Assistance Discussion
Edythe Harnden stated that a representative from DHS will be at the Buxton Town Office on July 12th from 9AM to noon for a discussion on how the program should be administered.  A question and answer session will follow.

B.      Safe Harbor Committee Report
Jim Smith stated that the committee had not met.  In addition, Jim stated that the parties are still doing research concerning the ROW.  

C.      Brush Dump Update-Abe Parker
Abe Parker stated that we should have a written contract with Rolfe for the disposal of yard waste.  Currently, the brush dump is in a “pilot” stage, per our temporary permit from D.E.P.  In the event that the Town would like to pursue something more permanent, the project would have to return to the Planning Board.  This issue will be brought back in the fall.

D.      Rescue Department Update
Rescue Chief, Tim Smith stated that he is looking into collection options for unpaid rescue bills.  There was discussion regarding wages for the driver’s and whether or not they should be paid a stipend or their regular wages.  Tim Smith stated that he will poll area rescue departments to see what their rates are and then will meet with the Board and Town Manager.

VI.     New Business
A.      Cumberland County Soil Conservation-Fee Waiver-Amiee Willes
As Ms. Amiee Willes was not present, no action taken.

B.      Appointment of C.E.O. and L.P.I.
Jeff Harriman made a motion to appoint Bob DeVilleneuve as Code Enforcement Officer and Local Plumbing Inspector.  It was seconded by Edythe Harnden.  Motion carried.

C.      Appointment of Ballot Clerks
Allen Crabtree made a motion to appoint, June Allen, Isabelle Kocieka, Norma Sicotte and Monika Norberg as Ballot Clerks.  It was seconded by Jeff Harriman.  Motion carried.

Ann Farley made a motion to appoint Ken Littlefield as Fire Chief, and Alan Greene as Deputy Fire Chief.  It was seconded by Jeff Harriman.  Motion carried.  Allen asked if the Board only appoints the Fire Chief, or both.  This issue will be looked into.

D.      Douglas Mountain Update-Abe Parker
Abe Parker stated that the trail to Douglas Mountain needs to be marked.  In addition, Abe stated that the tower could use some repairs as well.  The Board decided that they would do a site walk on Tuesday, July 13th at 8:00 AM to assess the needs of the trail and tower.

E.      Town Beach Discussion-Non Resident Parking Issues
The Board discussed several issues regarding the enforcement of parking at the town beach.  Selectmen will randomly check the beach and place flyers on offenders notifying them that the next time they will be towed.  A master list will be kept by the Town Manager to verify if they are a second time offender, at which time the Town Manager will call a towing company.  In addition, the Town Manager was asked to look into a Denver Boot.

F.      Election of Board of Selectmen Chair and Vice-Chair
Allen Crabtree distributed a draft policy outlining the guidelines for the election of officers.  It was recommended to add to Sec. II “If a Selectmen with seniority decline, then the Board may select any of their members to be Chair”.  Although the Board was happy with the policy, it was decided that it was not necessary at this time.  This policy will be re-visited when all other policies are reviewed.  The Board discussed having weekly meetings with the Town Manager to discuss weekly issues.  The chair, with a rotating member of the Board will be present at these meetings.  Allen will draw up a rotating roster for members.  There being no further discussion, Allen Crabtree made a motion to elect Ann Farley as Chair of the Board of Selectmen.  It was seconded by Edythe Harnden.  Motion carried with Ann abstaining.  Ann Farley made a motion to appoint Allen Crabtree as Vice Chair of the Board of Selectmen.  It was seconded by Edythe Harnden.  Motion carried with Allen abstaining.

VII.    Reports from Town Officials
A.      Town Manager
                        Jim updated the Board on the following:
·       The façade on the Town Office Building is nearly done.
·       Radar speed sign has been purchased and should be up and running in a few weeks.
B.      Selectmen
Ann Farley commented on the following:
·       She has been attending the Greenprint meetings.  They are in a process of conducting a telephone survey to see what/where residents of the Lakes Region see their communities in 10 years.  
Allen Crabtree commented on the following:
·       The next meeting will be a goal setting meeting.  He asked Board members to review the list and make additions/deletions.
·       New radio frequencies are out, and all radios will be re-calibrated.  He asked the Town Manager to relay the information to Fire, Rescue and Public Works.

Abe Parker commented on the following:
·       Would like to have an inexpensive podium made for the gym.  He stated that it would be used by several people who hold meetings there.

Edythe Harnden commented on the following:
·       Some graves at the little Haley Cemetery are beginning to sink.  It was suggested that Public Works be contacted to address the issue.
C.      Committees
Warming Hut
        Jim Libby commented on the following:           
·       PROP has some federal money from a grant to help expand gardens or develop a “community garden”.  A meeting will be held by the Nazarene Church Board of Governors on July 19th at 11:30 AM.

VIII.   Adjournment
        Allen Crabtree made a motion to adjourn at 7:57PM.  It was seconded by Jeff Harriman.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk