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Board of Selectmen Minutes 04/05/2011
Call to Order
The meeting was called to order at 6:07pm by Chairman, Ann Farley.
                                
I.      Roll Call
Present were Selectmen; Ann Farley, Jeff Harriman, Allen Crabtree, Edythe Harnden, Dana Batchelder, Town Manager; Jim Smith and Recorder, Michele Bukoveckas.  Guests present were: Jim Libby, Peter Lowell of Lakes Environmental Association, Jane MacDonald and Jeff Cutting.
        
II.     Adjustments to the Agenda
Addition of 2 Pole Permit applications to New Business.  Correction regarding that there are 2 abatement denials, and 1 abate to grant.
        
III.    Written Communication
  • Approval of the March 1, 2011 Selectmen’s Meeting Minutes
Jeff Harriman made a motion to approve the March 1, 2011 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.

  • Approval of the March 23, 2011 Selectmen’s Workshop Minutes
Jeff Harriman made a motion to approve the March 23, 2011 Selectmen’s Workshop Minutes.  It was seconded by Dana Batchelder.  Motion carried.
                
  • Comments from the Public
Jim Libby addressed the Board about a Summer Lunch Program being sponsored by the USDA.  This program will provide a nutritious meal for children less than 18 years of age.  The program is looking for a location and volunteers.  Jim Libby will be placed on the next agenda to speak more about this program.

Item VI.        New Business-Peter Lowell was taken out of order.





  • New Business
  • Peter Lowell of L.E.A. to Speak on Boat Washes
Peter explained that although there are benefits, installing a boat wash is costly.  Peter stated that boat inspectors are just as effective.  The boat inspector could be present during the busy times of day, educate boat owners and distribute leaflets.  It was mentioned that Department of Environmental Protection may have grants that will help pay for boat inspectors.  Peter stated that L.E.A. has signs, stickers, and pamphlets that they can provide to the town for distribution.  It was suggested that perhaps the High School could build a kiosk for information to be displayed. The Board will re-visit this issue at their next meeting.

  • Old Business
  • Budget Discussion
The Board went over changes made at their April 4, 2011 meeting.  Here are the highlights of that discussion:
  • Proposed budget is $3,409 lower than FY11
  • Clarified some line descriptions
  • Discussed Hazardous Waste Collection day and whether or not to have every other year.  Also discussed having a warrant article to pay for the H.W.D. from the Undersigned Fund Balance.
The Board will vote to approve the budget at the next meeting.
                        
  • New Business
  • Peter Lowell of L.E.A. to Speak on Boat Washes
Previously discussed.

  • Abatement Denials as Recommended by Assessor’s Agent
  • Allen Crabtree made a motion to approve the abatement denial for Stephen Michael, c/o Ange Family, Map 038, Lot 029-B.  It was seconded by Jeff Harriman.  Motion carried.
  • Allen Crabtree made a motion to approve the abatement denial for Richard Roy, Map 033, Lot 007.  It was seconded by Jeff Harriman.  Motion carried.
  • Jeff Harriman made a motion to grant the abatement for Michael Parker, Map 007, Lot 030-E.  It was seconded by Edythe Harnden.  Motion carried.

  • Safe Harbor Town Right of Way Discussion
Allen Crabtree reviewed the history regarding the R.O.W.  The Board felt that the rules which apply at the Town Beach should apply to all town R.O.Ws.   Allen Crabtree made a motion to install a sign similar to the one at the Town Beach, and place a barrier that would prevent vehicular traffic in the R.O.W, and to uphold the BOS vote on April 16, 2006 not to allow the placement of docks in the R.O.W  It was seconded by Edythe Harnden.  Motion carried.

Ann Farley will work with the Town Manager to develop the wording of the sign and bring it back to the next Board meeting for review and approval.

  • Fire/Rescue Building Discussion
Here are the highlights of the discussion:
  • Shaw Bros. is willing to sell the Town some land
  • Met with the Department of Transportation to discuss the entrance
  • Shaw Bros. would like to bid on the site work
  • Shaw Bros. willing to finance the project at bond rates for 10, 15 or 20 yrs.
  • Funds from Engine 2, Tank 2, and Land Acquisition Fund could be used to purchase the land, and do the preliminary site work.  Permission to transfer the funds for this use would require a town vote.
Allen Crabtree stated some revisions to the Memorandum of Agreement with Standish had been made using recommendations from the Fire Department.  Allen Crabtree made a motion to approve the M.O. A. contingent with the Fire Chiefs approval.  It was seconded by Ann Farley.  Motion carried.

  • Town Meeting Discussion Issues
Here are the highlights of the discussion:
  • Retain the Saturday date for this year, and poll the townspeople regarding moving to a weeknight.
  • Article 9-take language from bottom of article, and place it in the body of the language instead
  • Include “fund balance as of 6/30/10 was _” in all articles using funds from the U.F.B.
  • An Article for the fund transfers (Land Acquisition, Tank 2, Engine 2) to be used to purchase the land and start site work is required
  • An Article concerning the Amended Parking and Town Beach Ordinances is required
  • Have Tim Mayberry provide a Road Plan Handout for distribution
  • Provide the Board with a list of wages/salaries  of town employees so that any questions regarding salaries raised from the floor can be addressed at town meeting.
Provide a plaque for years of service for an employee

  • Pole Permit Applications
There were two pole permit applications, one for the River Road, and one for Kimball Corner Road.  Jeff Harriman made a motion to approve both pole permit applications.  It was seconded by Dana Batchelder.  Motion carried.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith reported that he had received a letter of praise for  the quick response of the Town and DPW to what could have developed into a major road erosion issue on Orchard Road.  



  • Selectmen
Allen reported the following:
  • Suggested that we set a goal setting workshop in May or June
  • Working on a grant to rebuild the dam on Peabody Pond Road
  • Reminded everyone of required NIMS training in order to qualify for grants
  • The RFP for the Sebago Elementary Study grant is ready to go to potential bidders.  A meeting date to tour Sebago Elementary is schedule for Wednesday, April 20, 2011.  The deadline to submit the bid is Friday, May 13, 2011.
  • Will bring back to the Board a list of suggested members of a committee to work with the consultant on the Sebago Elementary School Future Plan.
  • SAD # 61 Facilities meeting will be held on April 27, 2011 at 6pm.  The meeting will be held at the Superintendant’s Office.
  • SAD # 61 Budget vote is on May 17,2011, the same date as the BOS meeting.  Suggested having the BOS meeting on May 24, 2011 in the small room, due to the budget validation.
Ann reported the following:
  • Reviewing other town personnel policies and will meet with Jeff and Michele in the near future to continue working on the town’s policies.
  • Dana needs to complete “Right to Know” training on line provided by MMA.
Ann Farley made a motion to approve the FY10 audit provided by Berry, Talbot and Royer and to use this auditor for FY 11.  It was seconded by Allen Crabtree.  Motion carried. The State Auditor will be notified as such.

  • Committees
There were none.

VIII.   Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
Allen Crabtree made a motion to enter into Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter at 8:30pm.  It was seconded by Jeff Harriman.  Motion carried.

Return to regular session at 9:36pm.  There was no action taken during Executive Session.

IX.     Adjournment
Jeff Harriman made a motion to adjourn at 9:37pm.  It was seconded by Ann Farley.  Motion carried.


Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk