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Board of Selectmen Minutes 05/03/2011
Call to Order
The meeting was called to order at 6:07pm by Chairman, Ann Farley.
I.      Roll Call
        Present were Selectmen; Ann Farley, Allen Crabtree, Edythe Harnden, Jeff Harriman, Dana Batchelder; Town Manager; Jim Smith, and Town Clerk; Michele Bukoveckas.  Guests present were: Norman Storey and Shanna Chamberlain.

II.     Adjustments to the Agenda
Chairman, Ann Farley added: Award of Mowing Contract to New Business.
III.    Written Communication
  • Approval of the April 19, 2011 Selectmen’s Meeting Minutes
Dana Batchelder made a motion to approve the April 19, 2011 Selectmen’s Meeting Minutes.  It was seconded by Jeff Harriman.  Motion carried.  Allen Crabtree abstained from voting since he was not at the meeting.

  • Comments from the Public
There were none.

  • Old Business
  • Town Beach Boat Inspection/Boat Wash Discussion
Jeff Harriman stated that Peter Lowell of LEA stated the Board needs to establish what they want in terms of a boat inspection attendant.  Peter suggested that LEA would be willing to train a town employee, or that LEA could provide an attendant at $12.00 an hour.  LEA would be willing to provide guidelines, brochures and such.  It was stated that this would be a progressive approach to a boat wash station in future years.  Suggestions were made that perhaps signs could be posted at the Town Beach, Frechette’s Marina, and Nason’s Beach concerning milfoil.  The Board will check with Frechette’s and Nason’s Beach to see if they would like a sign posted.  Jeff Harriman will check with LEA for signs.  Suggestions were made to also check with IFW.  The Board will revisit this issue at the next meeting.

  • Discussion of Draft Ad/Sign for School Budget Vote
Suggestions for the draft ad were made for clarification.  Allen Crabtree made a motion to approve the ad with amendments and to place the ad in the Bridgton News and Shopping Guide.  It was seconded by Jeff Harriman.  Motion carried.

Dana Batchelder stated that he has acquired a digital sign for the Town’s use.  The sign is programmable and could be used to advertise the school budget vote and school budget referendum vote.  The Town has use of the sign for 20 days, and the Board will move it in various locations around Town to “get the word out”.  The sign could also be used to advertise Town Meeting.
  • New Business
  • Signing of the June 4, 2011 Town Election Warrant
After much discussion, the Board stated that they would like the “Amended Parking Ordinance” back on the warrant.  In addition, a warrant article concerning the transfer of funds would be added.  Allen Crabtree made a motion to sign the warrant as amended.  It was seconded by Jeff Harriman.  Motion carried.  Michele Bukoveckas will make the additions and notify the Board to come in and sign the warrant.

  • Awarding of the Mowing Contract
Jim Smith stated that two (2) bids had been received:
  • Batchelder Family Farm-$9,993.04
  • Two Son’s Construction-$10,800
Jim stated that the Batchelder Family Farm had a fuel clause that stated that there would be a small increase in the event that gas exceeded $4.00 a gallon.  Also, the contract is for three years, the first year would be a cost of $9,993.04, the second would be $10,192, and the third would be $10,396.  Edythe Harnden made a motion to accept the bid from Batchelder Family Farm.  It was seconded by Jeff Harriman.  Motion carried with Dana Batchelder abstaining.

VII.    Reports from Town Officials
  • Town Manager
Jim Smith reported on the following:
Jessie Duplin of Wadsworth Woodlands inquired if the Town would be interested in a presentation regarding a Forest Management Plan.  The Board suggested that Jessie come to the next Board meeting for a presentation.

  • Selectmen
Dana Batchelder inquired what the Town does with Tax Acquired Property.  Town Clerk/Tax Collector, Michele Bukoveckas explained that the Town has a policy and a committee that determines what is done with Tax Acquired Property.  She stated that this year, there is one property that will have to be discussed.

Ann Farley stated that copies of other Town’s Personnel Policies had been distributed to Jeff Harriman and Michele Bukoveckas.  She would like to meet in the future to continue work on the Town’s policy.

Allen Crabtree stated the following:
  • Selection of a consultant to assist in carrying out the SES Planning Grant on the next agenda
  • Appointments to a SES Planning Grant Committee on the next agenda
  • An Executive Session to discuss Fire & Rescue Chief job performance at the next meeting.
  • That the Fire Department and Rescue Department need to complete a survey for the CCEMA on narrow band radios the town has, and that they need to update the NIMS training list.
Edythe Harnden stated that she would like an ad placed in the Shopping Guide stating that General Assistance will be administered on Fridays during the months of June, July and August.

  • Committees
  • Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
Jeff Harriman made a motion to enter into Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter at 7:16pm.  It was seconded by Edythe Harnden.  Motion carried.

The Board returned to regular session at 9:58pm.  No action taken during Executive Session.

Dana Batchelder made a motion to change the Town Manager’s mileage from a stipend basis to a reimbursable expense basis effective
July 1, 2011  It was seconded by Jeff Harriman.  Motion passed.

Edythe Harnden made a motion to give the Town Manager a $5,000 bonus this year, payable immediately.  It was seconded by Ann Farley.  Motion passed with Dana Batchelder opposing.

  • Adjournment
Edythe Harnden made a motion to adjourn at 9:59pm.  It was seconded by Dana Batchelder.  Motion carried.

Respectfully submitted,
Michele A. Bukoveckas
Town Clerk

Note: These minutes are not verbatim.  A recording of the proceedings are available in the Clerk’s office during regular office hours.