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Sebago Maine Town Seal
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Annual Town Meeting June 4, 2011
The meeting was called to order by Town Clerk, Michele Bukoveckas at 9:00am.  Michele asked the public to stand and recite the Pledge of Allegiance.  Present were Town Manager; James M. Smith III, Selectmen; Ann Farley, Allen Crabtree, Jeff Harriman, Edythe Harnden, Dana Batchelder, Budget Committee Members; Don Olden Sr., Jim Libby, Jerry Holt, and Joseph McMahon.  Approximately 70 registered voters, and 5 non residents attended.

To Tim Mayberry, Resident, in the Town of Sebago, in the County of Cumberland:

Greetings:

In the name of the State of Maine, you are hereby required by law to notify and warn the inhabitants of the Town of Sebago qualified by law to vote in Town affairs, to meet at the Town Hall in said Town of Sebago at 9:00 a.m., Saturday, the 4th day of June 2011, to act on the following:

Article 1.      To choose a Moderator to preside at said meeting.
Town Clerk, Michele Bukoveckas asked for nominations.  Ann Farley nominated Neal Allen.  It was seconded by Allen Crabtree.  There being no other nominations, a written vote was taken, and Neal Allen was sworn in as Moderator.

Neal stated that the Maine Moderator’s Manual would be used to preside over the meeting.  Neal also asked the public to use the microphones and to state their names when speaking.

Allen Crabtree asked to address the public.  Allen stated that the M.S.A.D # 61 school budget had failed in all four (4) towns.  He stated that an informational meeting would be held on Monday night at the school.  The district will then hold a budget vote on Tuesday, June 21, 2011 at the high school, and then the individual towns will vote on the budget on Tuesday, June 28, 2011.  Allen encouraged the public to attend these events and express their opinion on the school budget since it encompasses 2/3 of the taxpayer’s money.

Article 2.      To see if the Town will vote to accept and apply non-tax revenues against the total amount authorized to be raised by taxation, including:
        

Excise Tax
$200,000
Boat Excise Tax
$8,500
State Revenue Sharing
$82,387
Local Road Assistance
$52,500
Transfer Station Fees
$20,000
Building Permits
$8,000
Plumbing Permits
$3,000
Real Estate Interest
$32,000
Lien Costs
$7,300
General Assistance Reimbursement
$3,500
Agent Fees
$6,000
Time Warner Franchise Fees
$7,000
Tree Growth Reimbursement
$20,000
State Park Sharing
$750
Douglas Mountain Parking/Donations
$2,500
Veterans Reimbursement
$1,100
Homestead Exemption
$20,000
Recreation Fees
$2,000
Other Non-tax Revenue
$8,950
Total
$485,487
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Motion carried.

Article 3.      To see if the Town will vote to raise and appropriate $474,815 by taxation and other revenues to fund wages, salaries, and stipends and other expenses to fund General Government including:
        

Administration
$270,787
Selectmen
$12,320
Town Manager
$57,880
Clerk/Tax Collector
$80,800
Code Enforcement
$24,328
Health Officer
$400
General Assistance
$20,675
Elections
$2,200
Appeals Board
$300
Planning Board
$400
Service Providers
$4,725
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Discussion followed.  Ted Greene inquired if these line items included bonuses for employees. Ted mentioned that a bonus was given out to one employee, and he felt that if one employee receives a bonus, all should.  Questions were raised where the funds for the bonus came from.  It was stated that bonuses were not budgeted for but came from within the operating budget.  

Priscilla Clark inquired what was included in the General Assistance budget.  Edythe Harnden replied that General Assistance expenses include: food, rent, household and personal supplies, medical, heating assistance and holiday assistance.  Edythe stated that last year, the town expended $35,000 for General Assistance, whereas, to date, $12,000 has been spent. There being no further discussion, the motion carried.

Article 4.      To see if the Town will vote to raise and appropriate $199,907 by taxation and other revenues to fund Public Safety, including:
        

Alarms
$4,000
Animal Control
$3,850
Rescue
$50,823
Daytime Rescue
$45,213
Fire
$86,091
Dispatch
$9,930
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Discussion followed.  It was asked what the difference between
Rescue and Daytime Rescue is.  Rescue Chief; Tim Smith stated that Rescue is for the normal operational budget such as supplies, utilities, and per diem employees.  The  Daytime Rescue Account is for daytime coverage and billing expenses.  There being no further discussion, the motion carried.

Article 5.      To see if the Town will vote to raise and appropriate $140,345 by taxation and other revenues to fund Health and Sanitations, including:
        

Solid Waste
$133,745
Hazardous Waste
$2,000
RWS Debt Service
$4,600
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to amend the article to read Universal Waste instead of Hazardous Waste.  It was seconded by Allen Crabtree.  Discussion followed.  It was explained that Hazardous Waste included such items as mercury light bulbs, oil based paints, waste oil.  Universal Waste included items such as peripherals (monitors, computer mice, and hard drives), televisions, and microwaves.  A vote on the amendment was taken and passed.  There being no further discussion,
The main motion as amended was voted on and passed.

Article 6.      To see if the Town will vote to raise and appropriate $709,785 by taxation and other revenues to fund Public Works including:
        

Roads
$467,385
Snow Removal
$242,400
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Questions were raised regarding if this article included funds for paving, and which roads might be selected for paving.  The Board responded that Hancock Pond Road and River Road would be a priority.  The public stated that there are many roads in town that are in disrepair and felt that a delay in repairing the roads would result in increased costs.  It was suggested that a committee be formed to discuss and prioritize roads to be repaired.  The Board stated that there was a committee at one time, but due to disagreements, it was dissolved.  Lastly, it was suggested that a road maintenance account be set up in addition to a paving account.  The road maintenance account could help defer some of the costs, which might be currently spent from the paving account. There being no further discussion, the motion passed.

At this time Neal Allen recognized State Representative Ralph Sarty.  Rep. Sarty stated that a newsletter would be going out in the near future regarding the changes which have taken place during this legislation session.  Here are some of the highlights:
·       Health care reform will take place in the next 3 years.  This reform will allow out of state insurance companies to do business in Maine.  This should be a 17%-20% reduction in Maine Care.
·       The State will be paying off a large portion of the debt owed to hospitals in Maine by the end of the biannual budget.
·       Welfare Reform.  Benefits will be capped at 5 years, with programs to help individuals and families during the transition.
·       Work on re-vamping the ESS formula (School Funding Formula) to bring back funding to committees that no longer receive funds from the State to help defer the costs of education.

At this time, Ann Farley presented Lauris Champagne with an award recognizing Lauris for her years of dedicated service to the Town.  Lauris Champagne received a standing ovation.

Article 7.      To see if the Town will vote to raise and appropriate $49,209 by taxation and other revenues to fund Maintenance, Repairs, and Improvements of Town Properties, including:
        

Street Lights
$8,000
Town Hall
$13,475
Town Office
$12,993
Town Garage
$10,941
Veterans’ Memorial
$550
Sebago Cemetery
$150
Associated Cemeteries
$700
Small Cemeteries
$1,000
Historical Society
$1,400
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Ann Burns asked if the appropriation for the Historical Society included funds for programs.  It was stated that $500 was for building maintenance, and $900 was for programs.  Questions were raised concerning street lights.  Some members of the public felt that street lights should be eliminated, while others felt that more should be added.  The Board stated that several street lights had been eliminated during the year which resulted in a costs savings.  There being no further discussion, the motion carried.

Article 8.      To see if the Town will vote to raise and appropriate $50,395 by taxation and other revenues to fund Recreation and Community Organizations, including:
        

Sebago Days
$3,600
Memorial Day
$400
Recreation Administration
$12,970
Douglas Mountain
$2,800
Town Beach
$3,925
SYAA Baseball
$4,000
Soccer
$1,200
Basketball
$1,000
Library
$18,500
Food Pantry
$2,000
        (Budget Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Alan Munroe made a motion to take Article 10 out of order.  It was seconded by Don Olden Sr.   Motion carried.  

Article 10.     To see if the Town will vote to authorize the Board of Selectmen to transfer up to $268,674 from the Capital Investment Program, that amount for the acquisition and site development of a parcel of land to be used for a future Town Building to be located in the Shaw Brother’s Pit on Route 114.  The funds to be transferred are: 
                        

C.I.P. Item
C.I.P. Number
Amount
Engine II
V12
$165,674
Tank II
V11
Up to $53,000
Land Acquisition
LD1
$50,000

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Jim Libby explained that if Article 9 is not voted on prior to Article 10, then the funds will not be in the Land Acquisition account to be used as stated in Article 10. Ted Greene made a motion to take the articles in the original order.  It was seconded by Ann Farley.  Alan Munroe stated that Article 10 would determine whether or not the funds would be needed.  Debate continued back and forth regarding which article should be first, with each side giving pros and cons in their defense.  The motion to take Article 9 first, (original order) was voted on and passed.

Article 9.      To see if the Town will vote to raise and appropriate $192,724 by taxation and other revenues, to fund the Capital Investment Program.  If funding is reduced it must be cut from the bottom up. (This account is funded by priority from the top down)



Pick-up Truck
V17
$6,235
Small Plow w/Sander
V05
$6,159
Ambulance
V06
$11,506
Large Plow w/Sander
V14
$22,825
Forestry 1
V09
$10,228
4 X 4 Backhoe
V04
$12,151
Large Plow w/Sander
V01
$20,522
Engine 4
V13
$17,761
Roll Off Truck
V16
$6,597
Engine 3
V07
$8,131
Large Plow w/Sander
V03
$10,622
Tank 1
V08
$19,171
Transfer Station Enhancements
P11
$7,506
Land Acquisition Fund
L01
$14,271
Town Parking Paving
P05
$3,383
Compactor Reserve
P19
$4,897
Town Office Server
P16
$2,631
Radio Repeater
P07
$726
Public Safety Building
P09
$4,973
Rte. 114 Road Drainage Design
P20
$2,429
(Budget Committee, CIP Committee and Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  A resident inquired what Forestry 1 was.  Fire Chief, Kenneth Littlefield stated that it allowed the department to fight wood fires.  Questions were also raised regarding the Land Acquisition Fund and whether or not it was suppose to be for the purchase of recreational land.  Allen Crabtree stated that he had researched the creation of the Land Acquisition Account and it did not specify that the land being purchased had to be used for recreation.  The account was set up to purchase land.  Ted Greene reminded the public, that last year, questions were raised regarding the legality of reducing funding from the bottom up.  Maine Municipals stance on this item is this is a list and that amounts can be moved from one item to another by the Board.

Jim Smith explained that an agreement with the Town of Standish had been signed which stated that they would place one of their fire trucks in a new building and maintain it for mutual aide in both towns.  This eliminates the need for funding Engine II.  Jim further stated that instead of purchasing a new tank truck, a new chassis could be purchased, and place the old tank on it, eliminating the funding for Tank II.  

There being no further discussion, the motion carried.

Article 10.     To see if the Town will vote to authorize the Board of Selectmen to transfer up to $268,674 from the Capital Investment Program, that amount for the acquisition and site development of a parcel of land to be used for a future Town Building to be located in the Shaw Brother’s Pit on Route 114.  The funds to be transferred are: 
                        

C.I.P. Item
C.I.P. Number
Amount
Engine II
V12
$165,674
Tank II
V11
Up to $53,000
Land Acquisition
LD1
$50,000

Ann Farley made a motion to approve the article as written.  It was seconded by Dana Batchelder.  An excerpt from the June 2005 Annual Town Meeting was read where the townspeople voted to have the Board of Selectmen proceed on a Fire/Rescue building and report back. Several questions were asked, such as: “how will this benefit Sebago?”, “can we cut costs?”, and “can this be done in stages?”  Responses were as follows:
·       Would allow vehicles to fit comfortably in the stations
·       Combining Station 2 & 3.  Station 2 would revert back to the heirs unless it is being used for fire use per the deed, and Station 3 could be used for cold storage.  This could be a cost savings in building maintenance in the future.
·       Insurance rates for residents would drop, as they would be closer to a fire station
·       Per the agreement with Standish, they would pay a percentage of the building costs.

Jim Smith further explained that the land would be purchased from Shaw Brothers and that they (Shaw Bros) would be willing to fund a 15 year bond at roughly 3.5%.  It was also stated that time is of the essence as this offer will expire in a few years.  

There was discussion as to whether or not Rescue needed to be in this building as they recently acquired a new building.  Rescue Chief, Tim Smith stated that although this is true, the Town needs to look to the future when more coverage will be needed.   He stated the Town would be wise to include Rescue in the plans as costs to build are low.  

The general consensus was, this is a good time to build as interest rates and building costs are low.  Allen Crabtree stated that if this article passes, then the next step would be to have several public hearings with input from citizens to come up with a design, secure rates, and obtain building bids, then have a Special Town Meeting or bring the information back at the next Annual Town Meeting to obtain approval to begin construction.

There being no future discussion, motion carried.

Tony Schwieterman inquired about the closing of Sebago Elementary.  Allen Crabtree stated in the School Board’s attempt at keeping cost low, the school board has voted to close schools in the district.  Allen stated that Sebago Elementary could be on the list in the future, therefore a grant has been secured to study the following:
·       How to keep the school open
·       What would it cost to keep the school open
·       What other uses would the school have should it revert to the Town of Sebago?
In closing of this discussion, Allen stated that consultants will be hired to work with a committee on these issues.

Article 11.     To see if the Town will vote to fund the Branch-Duckers Snowmobile Club with funds received from the State’s snowmobile registrations refund.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 12.     To see if the Town will vote to take an amount not to exceed $5,000 from the Undesignated Fund Balance to fund a Hazardous Waste Collection Day. (Selectmen so recommend.) Fund Balance as of June 30, 2010 was $1,453,602

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Jim Smith explained that the town is going to try to have a Hazardous Waste Collection Day every other year in an effort to save taxpayer money. There being no further discussion, the motion carried.



Article 13.     To see if the Town will vote to take an amount not to exceed $20,000 from the Undesignated Fund Balance to cover overdrafts in the Daytime Rescue Account. (Selectmen so recommend.)
Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. It was stated that the Daytime Rescue account pays for Daytime coverage.  It was asked why there was a shortfall.  Rescue Chief, Tim Smith stated that there is approximently $35,000 in uncollected debt.  The Board will have to decide on how to proceed to collect this debt.  There being no further discussion, the motion carried.

Article 14.     To see if the Town will vote to authorize the Board of Selectmen to transfer remaining funds from the Long Beach Reserve account to the Route 114 Drainage Reserve Account. (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  The Board asked, Town Clerk, Michele Bukoveckas to explain this article.  Michele stated that the Long Beach Reserve and the Route 114 Drainage Reserve were the same thing.  This article would consolidate the two reserves into one account.  The amount to be transferred would be approximately $1,400.  There being no further discussion, the motion carried.

Article 15.     Shall an ordinance entitled “Amended Town of Sebago, Beach Ordinance”
be enacted? (Selectmen so recommend.)

Ann Farley made a motion to table the article.  It was seconded by Allen Crabtree.  The Board stated that the ordinance needs additional reviewing.  The Board hopes to bring this ordinance back sometime this summer during a Special Town Meeting.  There being no further discussion, the motion carried.

Article 16.     Shall an ordinance entitled “Amended Town of Sebago, Parking Ordinance” be enacted? (Selectmen so recommend.)

        Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree.  Ted Greene felt that this ordinance also needed further review as he felt that the Board cannot be the enforcing authority, while being the governing body.  Ted Greene made a motion to table this ordinance.  It was seconded by a member of the public.  Motion carried.

Article 17.     To see if the Town will vote to authorize winter maintenance (snow and ice control) on the public easement roads, subject to the approval of the Board of Selectmen. (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.



Article 18.     To see if the Town will vote to authorize the Tax Collector to accept prepayment of taxes. (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 19.     To see if the Town will vote to establish an interest rate of 7% on delinquent property tax bills and establish property tax due dates on the first Tuesday in November 2011 and on the first Tuesday of May 2012 for two equal payments.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 20.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town, to execute quit claim deeds of the Town’s interest in any real estate acquired by virtue of matured tax liens and to fix the terms and conditions thereof.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 21.     To see if the Town will vote to authorize the Treasurer, at the direction of the Board of Selectmen, to transfer funds within the approved articles to cover overdrafts at the end of the fiscal year. (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 22.     To see if the Town will vote to authorize the Selectmen for, and on behalf of the Town, to ratify article overdrafts of less than 5%.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 23.     To see if the Town will vote to authorize the Selectmen for and on behalf of the Town to apply funds received from FEMA grants for storm damage to supplement the Public Works annual budget.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 24.     To see if the Town will vote to authorize the Board of Selectmen to apply for and accept State and Federal grants and grants from non-profit organizations, donations or other revenues, on behalf of the Town for municipal purposes, including when necessary, the authority to sign grant contracts, documents and or other paperwork and accept the conditions that accompany grant funds, and to appropriate and expend grant funds and or other funds for authorized purposes as the Board of Selectmen deem in the best interest of the Town during the fiscal year 2011-2012.  (Selectmen so recommend.)

Ann Farley made a motion to approve the article as read.  It was seconded by Allen Crabtree. Motion carried.

Article 25.     At this time the Moderator shall administer the oath of office to newly elected Town Officers.

Neal Allen asked Town Clerk, Michele Bukoveckas to sear in the newly elected officers as follows:
        
·       Ann Farley-Selectmen, Assessor, Overseer of the Poor until Town Meeting 2014
·       Jeff Harriman-Selectmen, Assessor, Overseer of the Poor until Town Meeting 2014.
·       Phil Lowe-Budget Committee until Town Meeting 2014
·       Jerry Holt-Dr. Joseph Potter Fitch Trustee until town Meeting 2018
·       Anne McMahon won the vote for Sebago Cemetery Committee Member and will be sworn in at a later date.

Ann Farley made a motion to adjourn at 12:15pm.  It was seconded by Allen Crabtree. Motion carried.


Respectfully submitted,




Michele A. Bukoveckas
Town Clerk


Note: These minutes are not verbatim.  A recording of these proceedings is available in the Clerk’s Office during regular office hours.