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Board of Selectmen Minutes 06/28/2011

Call to Order
The meeting was called to order at 6:04pm by Chairman, Ann Farley.
                                
I.      Roll Call
Present were Selectmen; Ann Farley, Allen Crabtree, Dana Batchelder, Edythe Harnden,Town Manager; James M. Smith III, and Recorder, Town Clerk; Michele Bukoveckas.  Guests present were: Rescue Chief; Tim Smith, Norman Storey, Shanna Chamberlain, Richard Merritt, Mark Avery, Kathleen McDade, Bill McDade, Mark Triano, Phil Lowe, Bruce Weymouth, William Harrop, Bob Rayner, Beatrice Rogers, Sid George, Douglas Weymouth, and Lynette Weymouth.

The public inquired about the status of Long Beach Marina.  Jim stated that CEO, Bob DeVilleneuve had spoken with Mr. Minervino concerning the removal of the mooring chains and additional trailers.  Based on this visit, it was determined that the boat trailers were no longer a violation.  Mr. Minervino will be given a letter of violation to remove the chains.  Mr. Minervino has been given a letter of violation to remove the chins.  Jim will meeting with him tomorrow and inform him the chains are to be removed immediately.
        
II.     Adjustments to the Agenda
In order to accommodate the public, New Business, item B and item C will be taken after comments from the public.
        
III.    Written Communication
  • Approval of the June 4, 2011 Town Meeting Minutes
Allen Crabtree made a motion to approve the June 4, 2001 Town Meeting Minutes.  It was seconded by Dana Batchelder.  Motion carried.

  • Approval of the June 7, 2011 Selectmen’s Meeting Minutes
Allen Crabtree made a motion to approve the June 7, 2011 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried.


  • Comments from the Public
Phil Lowe stated his disappointment in the school funding formula.  He asked if the Town had any plans for a re-valuation in the near future which might affect Sebago’s portion of the school budget.  Allen Crabtree stated that there is legislation pending that would re-distribute funding.  The Board would like Jim to contact Mitch Berkowitz in Bridgton to see what the area Towns can do to help support the proposed legislation.

Norman Storey asked if cable and internet would be available near the Bridgton Town Line.  The Board informed Norman he should contact Time Warner Cable.

  • New Business
Jesse Duplin of Wadsworth Woodlands
Jesse presented the Board with three different types of proposals for the Towns +/- 271 acres and explained the details of each proposal.  He stated that his firm could act as the agent for the town and help with the harvesting and marketing of the Towns woodlands.  Jesse explained that having a forestry plan would not only help manage our woodlands, but could also provide some revenue.  Jesse further explained that Project Canopy might be able to help with funding, as this would be a great asset in education for our school children as well.  The Board feels that this is a great idea and would like Jesse to provide Jim with references from other towns that have done this.

Jim stated that he had been approached by an abutter on Long Hill Road that was interested in purchasing some land from the Town.  The Board instructed Jim to pursue this matter.

Daytime Rescue Fee Collection
Rescue Chief; Tim Smith stated that there is approximately $30,000 in bad debt, $16,000 is Sebago residents, and $14,000 is for non residents.  He stated some of the debt is 5 years old.  Tim has researched several collections agencies that take a percentage as payment.  Some agencies are more aggressive than others.  Tim suggested a committee be formed to look at each bill individually to see if some should be written off.  Allen Crabtree made a motion that Tim Smith write up a debt collection policy for Daytime Rescue.  It was seconded by Edythe Harnden.  Motion carried.

Tim explained to the Board that due to the Naples Intercept Fees and unanticipated rescue repairs his budget has gone over.  

  • Old Business
  • Discussion of Parking Ordinance
Allen Crabtree reviewed the following changes to the ordinance:
  • Page 4, Sec. 5.1 removed Board of Selectmen and inserted Town Manager
  • Page 5, Sec. 9.1 removed Board of Selectmen and inserted Town Manager
  • Discussion of Town Beach Ordinance
Allen Crabtree reviewed the following changes to the ordinance:
  • Page 3, Sec. 4.9 inserted the Beach hours as 10 pm until 5 am
  • Page 4, Sec. 7 removed Board of Selectmen and inserted Town Manager
Town Manager; Jim Smith will provide copies of the ordinances to Ted Greene and Denise Olsen.  The Board decided that these ordinances will be voted on by Referendum, on November 8, 2011.

  • New Business
  • Election of Chair and Vice Chair of the Board of Selectmen
Allen Crabtree made a motion to appoint Ann Farley as Chairman of the Board of Selectmen.  It was seconded by Dana Batchelder.  Motion carried.  Ann Farley made a motion to appoint Allen Crabtree as Vice Chairman of the Board of Selectmen.  It was seconded by Dana Batchelder.  Motion carried.


  • Jesse Duplin of Wadsworth Woodlands
Previously discussed above.


  • Daytime Rescue Fee Collection
Previously discussed above.

Phil Strike stated the Town should pursue bringing industry into town to help reduce the tax burden.  

  • General Assistance Lien Discussion
Ann Farley asked Michele to explain this lien.  Michele explained that when General Assistance makes a mortgage payment on behalf of a recipient, a lien will be placed on the property to recoup the funds.  This lien, unlike a tax lien will not foreclose in an eighteen month period.  The town will receive their funds when the property is sold, or the recipient passes away.  The lien will continue to grow with each subsequent payment.  Allen Crabtree made a motion to proceed with the lien.  It was seconded by Edythe Harnden.  Motion carried.

VII.    Reports from Town Officials
  • Town Manager
Jim commented on the following:
  • Standish stated, they will pay a pro rata share of the utilities in regards to the number of bays in the building where the truck will be stored.  Since the truck will be stored in Station One and the building has 3 bays, this would be 1/3 of the costs.  Allen Crabtree made a motion that this language be included in the agreement.  It was seconded by Edythe Harnden. Motion carried.
  • Due to rising costs, there is only enough money in the budget to pave Hancock Pond Road, Kimball Corner Road (Jim Shaw Hill Road), and a portion of Dyke Mountain Road.  River Road will have to wait until next year.  Edythe Harnden made a motion to pave Kimball Corner Road (Jim Shaw Hill), Hancock Pond Road, and Dyke Mountain Road.  It was seconded by Dana Batchelder.  Motion carried.
  • Received 2 bids for the Site Plan Review for the new Fire/Rescue Building.  One from Sebago Technics in amount of $14,950, and Taradine in the amount of $14,200. It was stated that whoever gets the contract, the Town should ensure that any reductions that the Planning Board can offer as an omission that can reduce the bill should be returned to the Town.  Allen Crabtree made a motion that the Town accept the bid from Taradine with an amount not to exceed $14,200 with the above conditions.  It was seconded by Dana Batchelder.  Motion carried.
  • Stated that there are 4 boats at the end of Safe Harbor Road Right of Way.  The boats will be removed by public works in the morning.  
  • Selectmen
Edythe Harnden:
  • asked Jim if he had spoken to a resident  about his roof, Jim reported he had not, he was waiting for the CEO
  • Inquired if the weatherization grant could be used for mold control-it was stated it would be
  • Stated that the residence on Hall Road would be repaired with the next grant.
  • Inquired once again about the employee who sleeps occasionally at the Rescue Station.  Jim will look into this issue.
Allen Crabtree stated the following:
  • The SES committee will meet on June 29, 2011.  They will elect a chair as well as discuss their options.  The committee will meet with Superintendent Katy Beecher and Andy Madora during the week of July 4th.
  • The Mooring Ordinance Committee is moving ahead with proposed changes regarding the State’s water safety zone.  The next meeting will be sometime at the end of July to allow summer residents to attend.
Ann Farley stated the next Selectmen’s Meeting will be on July 19th.

Dana Batchelder inquired whether or not the Town had a policy regarding driveway permits.  He stated that there was a driveway on Kimball Corner involving a logging operation that he had concerns about.  Jim will look into this issue.


  • Committees

  • Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
This item will be delayed until a full Board is present.

  • Adjournment
Allen Crabtree made a motion to adjourn at 8:30 pm.  It was seconded by Dana Batchelder.  Motion carried.


Respectfully Submitted,
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Michele A. Bukoveckas
Town Clerk


Note: These minutes are not verbatim.  A recording of the proceedings are available in the Clerk’s office during regular office hours.