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Sebago Maine Town Seal
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Board of Selectmen Minutes 08/16/2011

Call to Order
The meeting was called to order at 6:04 pm by Ann Farley.
I.      Roll Call
Present were: Selectmen; Ann Farley, Allen Crabtree, Jeff Harriman, Edythe Harnden, Dana Batchelder, Town Manager Jim Smith, Deputy Clerk & Recorder Donna M Cook. Guests present were Jesse Duplin of Wadsworth Woodlands, Tim Smith joined the meeting in progress.
II.     Adjustments to the Agenda
        There were no adjustments to the agenda.
III.    Written Communication

  • Approval of the July 19, 2011 Selectmen’s Meeting Minutes
Allen Crabtree made the motion to approve the July 19, 2011 Selectmen’s Meeting Minutes. It was seconded by Jeff Harriman. Motion carried.
  • Comments from the Public
There was none.

  • Old Business
  • Jessie Duplin-Wadsworth Woodlands Update.
He discussed what his company could do to manage the 271  manageable acreage the Town has. He handed out samples of Forest and Tree Growth Management/Stewardship Booklets that have been done for other clients.

Natural regeneration is best way as opposed to replanting as this region regenerates quickly. With white pine being best for the type of soil around this area. He stated that the 13 acres near the Marina, there is good pine volume with an estimate of over 200,000 feet of pine.

Current pine market was discussed. Costs to do the job were discussed.  A request for cost break down was made.

It was suggested that  a first cutting and wood lot management be done for the lot off Folly Road so that taxpayers can see what the operation looks like before attempting something more in the public eye as the pine grove next to the town pit.

Jim also mentioned about opening up bids for local harvesters and Jesse said that he would be open for consideration but typically they manage the crews as they know how they work.

The motion was made by Allen Crabtree that we instruct the town manager to work with Jesse proceed with timber cruises on remaining timber properties. Jeff Harriman seconded it. Motion carried.

Tree planting grants were discussed; they would be matching grants that can be applied for from $100 up to $10,000.  
  • New Business
  • Goal Discussion
Paperwork was passed out regarding identified items that needed review and action.  A Goal workshop was planned for September 20, 2011.

VII.    Reports from Town Officials
  • Town Manager
James Smith reported/inquired about the following:
  • A draft position description for the public works foreman was distributed to the Board, to be reviewed at the next Board meeting.
  • The court- ordered judgment made against David Niles to pay the Town of Sebago has been satisfied.  This process took approximately 5 years to complete.
  • Our CEO, Bob DeVilleneuve, has turned in his resignation, effective August 19, 2010. The motion was made to accept the resignation with regret by Allen with the understanding that he would be at the Board of Appeals meeting Weds, August 17, 2011. It was seconded  by Edythe Harnden. Motion carried.
  • Tim Smith has put together job descriptions for the following positions: EMS Worker (Non-Licensed), EMS Driver, Emergency Medical Technician, Paramedic, Critical Care & Intermediate. The Board will review the job descriptions at a future meeting.
  • Tim Smith then discussed each position description, stating that a disclaimer was at the end of each position.  Tim said he is still working on the Chief and Assistant Chief job descriptions and would be submitting them soon.  Copies were distributed to Board members with an extra set for the Minutes.  
  • Maintenance regarding equipment was discussed with Tim.  He stated that he is making sure correct and timely maintenance is done on equipment, as well as properly budgeting for needed maintenance.  
  • There was discussion about the rescue call on Douglas Mountain for an injured hiker.  Allen Crabtree mentioned that this was the first  rescue done on Douglas Mountain that he was aware of.  After some discussion, it was decided that the trails need to be marked better.
  • Tim also said he is looking for additional help so if they know anyone send them his way. Options were discussed and Tim said he would be talking with Limington to see how their program works.  
B.      Selectmen

Allen Crabtree reported/inquired about the following:
  • Handed out a school board flyer.  He stated there is currently one candidate for school board.  He said that he would like to be able to interview candidate (s) to find out more about them.  After some discussion, the board agreed that since they are charged with appointing someone if would be in their best interest to speak with the candidate (s) wanting to be on the board.  The Board was tasked to bring questions to the next meeting. The candidate (s) will be interviewed at beginning of next meeting. Allen is going to email current candidate to let her know of interview.
  • The Planning board has done a second review and did a site walk or the new Fire and Rescue Building.  A Public Meeting is scheduled for the next Planning Board meeting on September 13, 2011.  Allen stated he would like this item on the September 20th  Board of Selectmen Meeting agenda to talk about next steps.  
  • Question for Jim.  The door opener Station #2 for Engine #4 is again not working. Jim to check on that.
Ann Farley: Nothing to add

Jeff Harriman: Nothing to add

Edythe Harnden reported/inquired about the following:
  • Need food items, items to sell for the bake/yard sale on August 27, 2011.
  • Question for Jim. We have a popcorn machine and want to know if you have an extension cord that could be used. Jim said yes.  
  • The request was made for help with sale. Ann Farley offered to pick up baked goods for those who are donating and said she would be later in the morning to help.  
  • First sale has been made from the yard sale.
  • When asked when to bring items, Edythe stated that sale starts at 9:00 AM, so items should be brought very early for set up since it can’t be set up night before.
Dana Batchelder reported/inquired about the following:

  • What is the town’s stand on personal property stored on town property? Allen Crabtree said a policy was drafted but never approved by the Board.  He will distribute copies to the Board of the draft.
Concern for water quality in town garage.  He wondered if had ever been tested as kids at the ball park are drinking that? No concern about biohazards but there are solvents are disposed of and concern may go into water sources.  Jim said he will research and report back to quality of water and when it was tested.
David at town transfer station wants to change cost for truck tires as fee has been same for a long time. Currently, the charge is $3 per truck tire and cost to Town of Sebago is $20.  
  • Water from Town of Sebago Town Hall is constantly running.  It goes from Old Town Hall through girls’ bathroom. It was mention there is an agreement to supply water to home next to Town Hall as plumbing is connected. Dana stated he also verified that there is water going to the house across the street, which used to be the Potter Academy girls’ dormitory.  Jim will research to determine what deed obligations the town has to the old principal residence and any other old Potter Academy properties.
  • Security to Town Hall building was discussed. Regarding current code system or key system as to which would be best. Jim will research options on this.
  • Expressed a concern of Town employees and individuals smoking within 50 feet of Town Buildings and Town Vehicles.  It was mentioned that people are aware of the smoking area limitations, although it was noted that the smoking receptacle is right by the door to the Town Offices so sends a mixed message.  It was suggested that perhaps a picnic table could be set up so Town employees wouldn’t smoke by front or back doors or Town vehicles.
C.      Committees
There were no Committees present.

  • Executive Session pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter
Motion was made to go into Executive session by Allen Crabtree,       seconded by Jeff Harriman. Passed at 19:55 hours.  No action was taken in executive session.  Returned to regular session at 20:45 hours.    

IX.     Adjournment
        Motion to adjourn by Allen Crabtree, seconded by Jeff Harriman. Passed at 20:44 HRS. Meeting adjourned at 20:45.

Respectfully submitted,

Donna M Cook

Note: These minutes are not verbatim,   A recording of the proceedings are available in the Clerk’s office during regular office hours.