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Board of Selectmen Minutes 12/06/2011

Call to Order
The meeting was called to order at 6:04 pm by Chairman, Ann Farley.
                                
I.      Roll Call
Present were: Selectmen; Ann Farley, Allen Crabtree, Edythe Harnden, Jeff Harriman, Dana Batchelder, Town Clerk and Recorder, Michele Bukoveckas.  Guests present were: Public Works Foreman; Tim Mayberry, Rescue Chief; Tim Smith, Jim Libby, Kurt Christensen, John Lucy, Carolyn Lucy, Steve Girardin, and John McGarvey, representing Paul Smith.
        
II.     Adjustments to the Agenda
New Business-E. Request for Rescue Grants Application Approval
        
III.    Written Communication

  • Approval of the November 15, 2011 Selectmen’s Meeting Minutes
Allen Crabtree made a motion to approve the November 15, 2011 Selectmen’s Meeting Minutes.  It was seconded by Edythe Harnden.  Motion carried with Jeff Harriman abstaining.
                
  • Comments from the Public
Jim Libby inquired why the October Planning Board minutes were not on the website.  Michele explained that the minutes had not been approved as of yet due to the fact that there was no meeting in November.  The minutes will be approved at the December meeting, and then they will be posted on the web.

  • Old Business
  • Tax Acquired Property Discussion
The bids were opened and are listed below:
  • Steve Girardin          $5,101
  • Kurt Christensen                $5,000
  • Richard Debonis         $3,501
  • Mark Galloway           $3,100
  • Paul Smith              $4,605
Jeff Harriman made a motion to award the tax sale to Steve Girardin in the amount of $5,101.  It was seconded by Edythe Harnden.  Motion carried.  Steve requested that the quit claim deed be made out to Tammy Girardin.

  • Personnel Policy Discussion
The following changes were made:
  • Page 7-Conflict of Interest.
Michele explained that she had spoken with MMA Legal regarding language for Conflict Of Interest.  They suggested that we reference state law. MMA stated that more we define it, the more it becomes complicated.
  • Page 16-reasonable work week for exempt employees will be between 36 and 40 hours
  • Page 17-Under vacation remove 52 weeks per year
  • Page 19-FMLA  Michele explained that anyone who receives compensation is considered an employee. Sebago could fit under Maine law, but Federal law allows more “flexibility”, therefore, Federal law will be referenced in the policy.
There being no further discussion, Allen Crabtree made a motion to approve the Personnel Policy as amended.  It was seconded by Edythe Harnden.  Motion carried.
        
  • New Business
  • Abatements as Recommended by Assessor’s Agent
Jeff Harriman made a motion to approve the abatement on Map 023, Lot 018 in the amount$406.09.  It was seconded by Allen Crabtree.  Motion carried.  Allen Crabtree made a motion to approve the abatement on Map 019, Lot 001 in the amount of $402.76.  It was seconded by Jeff Harriman.  Motion carried.

  • Appointment of C.I.P. Committee Member
Due to the fact that the Town Manager was not present (as he is supposed to contact interested individuals); this appointment will be made at the first CIP meeting on December 12th.


  • Discuss C.I.P. Handbook Revisions
Allen Crabtree explained that the CIP Handbook had been revised to allow road work/projects to be allowed as a CIP project.  Jeff Harriman made a motion to approve the revision to the CIP Handbook.  It was seconded by Edythe Harnden.  Motion carried.

  • Review C.I.P. Project Requests
  • Road Materials and Maintenance Account-$160,000.  
There was a lot of discussion as to the amount that should be recommended.  It was suggested that by the time the CIP Committee meets, the Road Committee may have recommendations on an amount.  Allen Crabtree made a motion to send this request to the CIP Committee at zero dollars.  It was seconded by Ann Farley.  Motion carried.

  • Major Town Building Maintenance Account-$20,000
There was discussion whether this should be a “blanket” account for all town buildings or a specific building.  The Board felt that this account should target one building (the Town Hall) and this would allow for better planning and management.  Allen Crabtree made a motion to send this request to the CIP Committee, modified to reflect Town Hall Maintenance Account at $20,000.  It was seconded by Jeff Harriman.  Motion carried.

  • Water System Replacement Fund- $10,000
The Board discussed the water issues with the house across the street and the house in the parking lot.  The Board stated that these homes need to be on their own systems.  It was stated that the house across the street is a greater concern at this time.  It was suggested that perhaps one issue should be a budgetary item (as it is urgent) and the other a CIP item.  Jeff Harriman made a motion to send this request to the CIP Committee for one  system in the amount of $10,000.  It was seconded by Dana Batchelder.  Motion carried.

  • Station 2 Renovation-$324,863
Allen Crabtree stated that this item would be necessity in the event that the Fire/Rescue Building Proposal does not pass.  The Board felt that they would re-consider this next year if that would be the case.  Allen Crabtree made a motion to delete this item.  It was seconded by Jeff Harriman.  Motion carried.

  • Excavator-$150,000
Public Works Foremen; Tim Mayberry explained that currently we rent an excavator 4 months a year at a cost of $15,000/yr.  This would be a valuable piece of equipment to run the department.  Allen Crabtree made a motion to send this request to the CIP Committee.  It was seconded by Jeff Harriman.  Motion carried.

  • Grader-$15,000
Public Works Foremen; Tim Mayberry explained that currently pay a contractor to grade town roads at a cost of $15,000/yr.  If the Town owned the grader, we could grade 3 to 5 times a year.  Allen Crabtree made a motion to send this request to the CIP Committee.  It was seconded by Jeff Harriman.  Motion carried.

  • Farm Tractor with Mower-$5,000
Since this item is under $7,500 it will be sent to Budget Committee.

  • Approval of Grant Applications-Tim Smith
Rescue Chief; Tim Smith presented the following grant applications for approval:
  • Power Pro Ambulance Cot.
This grant is through the Steven and Tabitha King Foundation in the amount of $16,200 with no local match.  Tim explained that this is a battery powered lift/assist stretcher for the ambulance.  It would help prevent injuries from manual lifting of patients.  Allen Crabtree made a motion to approve the application.  It was seconded by Ann Farley.  Motion carried.  Tim Smith stated that there will be a demo of this equipment on Wednesday, December 7th at 7:00 pm.

  • RAD 57 Carbon Monoxide Detector
This grant is through the Narragansett One Foundation in the amount of $6,000.  Tim explained that this would enable the rescue personnel to determine the amount of carbon monoxide in a patients’ blood.  Allen Crabtree made a motion to approve the application.  It was seconded by Jeff Harriman.  Motion carried.

VII.    Reports from Town Officials
  • Town Manager
Jim was absent.  Ann Farley requested that the Board review material in their packets for next time regarding the Jansz property issue.

  • Selectmen
Edythe Harnden reported the following:
  • Weatherization Grant 1 is complete
  • Weatherization Grant 2 is underway.  We need a lot of volunteers to make this work.
  • Books and dolls form the fuel assistance yard sale have been donated to the school for distribution.
Allen Crabtree reported the following:
  • Filing deadline for CDBG is December 12.  He asked the Board for ideas, perhaps another weatherization grant.
  • Need to work with Michele to close out Weatherization Grant 1.
  • Options for Fire/Rescue Approval
  • Hold a Special Town Meeting
  • Public Hearing then a Referendum vote
  • Referendum vote in May with the School and Elected Town Officals
Annual Town Meeting
Allen stated that he had heard from many people that they would like a referendum vote on this issue.  Michele suggested the Primary in June would bring out the most voters.  

Jeff Harriman stated that he would like the Douglas Mountain Committee to meet again.  He will set a date and Ann will notify the committee members.

Dana Batchelder reported the following:
  • Will contact the Town Manager regarding reports of excessive sanding on Kimball Corner Road and Route 11.
  • Street light by the school (which was taken out) should be returned, as children waiting for the bus/getting off the bus are difficult to see.
Ann Farley reported that MMA will be conducting training for Town Boards, Committees and Employees on Thursday, December 14, 2011 from 1-4pm. The Town Office will be closed so staff may attend.  Committee members, elected officials, town employees, and board members will be notified.

  • Committees
Rescue Chief, Tim Smith reported that Sebago Rescue has a “new look”.  Tim distributed business cards and a photo of the new logo. Tim stated that personnel would be getting uniforms in the future.

Rescue Chief, Tim Smith that he has accepted, Mike Foye’s resignation with regret.  Tim stated that Mike has been with Sebago EMS since 1971 and now would like to travel.  Tim stated that perhaps Mike could be recognized in the Annual Report or Town Meeting.



  • Executive Session pursuant to Title 1 § 405 (6) (F) to Discuss a Hardship Abatement
Jeff Harriman made a motion to go into Executive Session pursuant to Title 1 § 405 (6) (F) to Discuss a Hardship Abatement at 7:50 pm.  It was seconded by Dana Batchelder.  Motion carried.


The Board re-convened at 8:08 pm.  There was no action taken during executive session

Allen Crabtree made a motion to approve the hardship abatement for rescue services in the amount of $106.15.  It was seconded by Dana Batchelder.  Motion carried.

Allen Crabtree made a motion to approve the hardship abatement for rescue services in the amount of $50.02.  It was seconded by Jeff Harriman.  Motion carried with Allen Crabtree, Jeff Harriman and Edythe Harnden voting in favor, and Ann Farley and Dana Batchelder opposed.

  • Adjournment
Ann Farley made a motion to adjourn at 8:10 pm.  It was seconded by Edythe Harnden.  Motion carried.


Respectfully submitted,
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Michele A. Bukoveckas
Town Clerk